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Accounts Payable Microsoft Office

Washington, District of Columbia, United States
October 27, 2016

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Louise Fitzgerald Day, CPA (Inactive)

*** ****** *****, ** *****425-***-**** • A results-oriented self-starter with highly developed analytical, problem-solving, decision-making skills. Thorough and precise in attention to details. Excellent written/verbal/interpersonal communication skills. Demonstrated history of good judgment and professional skepticism.


General Ledger Accounting

Reconciliations and Accruals

Project Reporting

Cost Accounting



Variance Analysis

Federal and State Tax Filings

Statutory Reporting

Contract Administration

Financial Reporting

SEC Reporting and Evaluation

Audit Schedules for Quarterly Reviews

SOX Testing and Compliance

Job Costing






Mega Arms (Office Manager/Full Charge Bookkeeper) July 2016 – Present

Full Cycle Accounts Payable

Benefits Administration

Sales and B&O Taxes and Payroll Taxes

Maintain company Business Licenses and Registrations

Company Capital Leases

Company credit cards Reconciliation

Daily Deposits

Petty Cash

Month end close including general ledger reconciliations and journal entries

Monthly P&L and Balance Sheet

Order Office Supplies and Backup on Phones

Assisted with implementation of Accounting Modules for JobBoss Manufacturing ERP Software PNTA (Pacific Northwest Theater Associates (Accounting Manager) November 2015 – February 2016

Accounts Payable and Receivable

Bi-weekly Payroll using QForce/Infinsource Timekeeping and ISolved HCM Payroll Web Based

Benefits Administration

Sales and B&O Taxes

Daily Store Cash Reconciliation

Daily Deposits

Petty Cash

Credit Card Charge Backs

Credit and Collections

Supervised 1 Staff Accountant

King County Jail Health Services Staff Accountant (Contractor) November 2015

Review payroll labor and benefit entries for Project Tracking and General Ledger for 9 months

Prepare and submit entries to correct labor and benefits entries charged to wrong Cost Center>Project>Task>Award to allow time and benefits to be billed against proper funding source Westward/Alyeska Seafoods AP Specialist (Contractor) September – October 2015

Accounts Payable Specialist for two companies

Review and verify invoices and check requests

Sort, code and match invoices including purchase orders and capital projects

Insure spending limits are not exceeded

Set invoices up for payment

Enter and upload invoices into system

Track expenses and process expense reports

Prepare and perform weekly check runs

Post transactions to journals, ledgers and other records

Reconcile accounts payable transactions

Monitor accounts to ensure payments are up to date

Research and resolve invoice discrepancies and issues

Maintain vendor files

Correspond with vendors and respond to inquiries King County Environmental Health Services Staff Accountant (Contractor) August – September 2015

Reconcile Cash Drawers and Portal Payments for Licenses and Permits with their Envision software used for tracking invoicing for Licenses and Permits.

Month end journal entries to correct revenue and expenditure posting errors in general ledger, projects, cost types and funding sources.

Icicle Seafoods, Cost Accountant (Contractor) May – July 2015

Mine and extract data from the i64 (VAX) accounting system to prepare complex spreadsheet cycles

Full cycle accounting including preparation of general ledger journal entries and reconciliations

Standard cost analysis including over/under applied, LCM and COGS.

Assisted with month end close of inventory

Preparation of desk procedures documentation for own duties and responsibilities Navos, Senior Accountant (Contractor) March – April 2015

Contract/Grant Billings and collections

General Ledger Account Reconciliations

Boys and Girls Clubs of King County, Senior Accountant (Contractor) October – December 2014

Assisted with weekly processing of Accounts Payable

Reviewed General Ledger Expenses to correct coding for fiscal year 2015 July through December

Processed and reconciled all credit cards issued to employees monthly

Setup Accounts Receivable for fiscal year 2015 July through November on Abila IMP software which included set up of customers, balance forwards from prior fiscal year 2014, entering all invoices and cash receipts for current fiscal year and reconcile to general ledger.

Ben Bridge, Senior Accountant (Contractor) September 2014

Reconciliation of store and corporate bank accounts

Preparation of journal entries to correct posting errors. Notkin Mechanical Engineers, Senior Accountant (Contractor) March - August 2014

Responsible for entire financial reporting cycle

Prepare internal financial statements

Prepare monthly invoices and supporting documents for client billing

Process semi-monthly payroll

Tax reporting

Process accounts payable and receivables

Perform cash management and forecasting activities

Perform budgets and forecasts for accrual and cash basis reporting

Maintain necessary analytics, monitoring tools, and technical information Outerwall / Coinstar/Redbox, NASDAQ: OUTR Self Service Kiosks & Service, Accountant (Contractor) October – December 2013

Assessment and calculation of month end accruals, key role in month end closing, quarterly reporting schedules and disclosures, variance analysis and the year-end audit process.

Reconciling general ledger accounts.

Assist other department personnel in the discussion and resolution of accounting problems.

Supported SEC reporting.

Health First- a Division of Henry Schein, NASDAQ: HSIC Mfg & Distribution, Senior Accountant (Contractor) April - August 2013

Facilitated and completed monthly close procedures, preparation and review of journal entries, account reconciliations and preparation of financial statements.

Recommended process improvements for month end closing, ensuring consistency with US GAAP.

Provided ad hoc reporting for Controller and Assistant Controller.

Assisted with monthly and quarterly reporting to home office in NY. Farmers Life Insurance, Financial Specialist (Contractor) December 2013 – March 2014

Assisted with annual multistate premium tax reporting.

Prepared account reconciliations and journal entries.

Coordinated, prepared and submitted to LA Home Office annual footnotes for 2012 audited financial statements for Farmers New World Life.

Assisted in preparation and submittal of annual statutory reporting for Zurich American Life Insurance Company and Farmers New World Life.

Premera Blue Cross, Financial Analyst (Contractor) December 2011 – February 2012

Handled $100M budget for IT department.

Analysis of financial results and variance analysis between budget, forecast and actual.

Developed written desk top procedures for month end reports.

Prepared and delivered presentations to all levels of management and the Board of Directors. City of Redmond, Financial Analyst (Contractor) February – June 2011

Monitoring, maintenance and reconciliation of accounts and ledgers.

Year-end closing and audit.

Provided ad hoc reporting in Excel for other Departments.

Prepared schedules for the Comprehensive Annual Financial Report; worked with Finance Director, outside auditors, and other City staff in completing these schedules.

Community Psychiatric Clinics Not for Profit (Budget Manager ) April 2010 – February 2011

Managed Accounts Payable and Payroll functions and staff.

Supported annual agency budget and financial statements preparation under GAAP and Government Guidelines.

Participation in union negotiation cost proposals.

Grant and RFP writing.

Participated in the accreditation and licensing functions for the agency, development of standard and customized reporting analyses and design/implementation of new/revised operational procedures and productivity reporting systems. ADDITIONAL PROFESSIONAL EXPERIENCE

Financial Specialist/Consultant for various clients including Expeditors International, Genie Industries, aQuantive, Darigold, Expedia, Washington Dental Service, PATH and Nordstrom 2006 – 2009 ARAMARK Clinical Technology Services Division, Financial Analyst 2005 Eden Systems- a Division of Tyler Technology, Software Implementation Consultant & End User Trainer 2003 – 2004 S.G. Taylor Construction, Senior Staff Accountant 2002 Dexter + Chaney, Inc, Senior Software Support Help Desk Specialist and Trainer 1996 – 2001 RF Mattei & Associates Commercial Insurance, Assistant Controller 1993 – 1995 Bird-Johnson Company Div of Axel Johnson, Plant Controller Northwest Division Mfg 1989 – 1992 EDUCATION

University of Puget Sound, WA

Masters Degree in Business Administration – Finance University of Washington, WA

Bachelors in Business Administration-Accounting

Certificate for Certified Public Accountant #15856 1993 - 2004 Professional Memberships: Seattle Chapters for the Institute of Management Accountants and American Society of Women Accountants Active Board Member for many years


MS Nav (formerly Navision)




Microsoft Dynamics GP (formerly Great Plains)


Deltek Vision

Microsoft Dynamics AX

QuickBooks Premier & Enterprise

JD EdwardsP

Microsoft Office

Spectrum/Forefront Project Management Software

for Construction

Eden Systems Inforum Gold for Government Entities

ADP Payroll


Abila MIP for Not for Profit

Sage 100

JobBoss for Manufacturing


Software Mental Health Care

Manufacturing Retail

Distribution Nonprofit

Insurance Construction

Government Engineering

Fish and Seafood Merchant Wholesalers

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