Executive Assistant

Minna Hinh

**** ****** ***** ****** *** Jose, CA 95128 Cell: 408-***-**** ****.*****@*****.***

PROFESSIONAL EXPERIENCE

Xenoport, Inc., a Biopharmaceutical Company – Santa Clara, CA 05/2013 – 07/2016

Senior Executive Assistant to Medical Affairs Department

Provided administrative support for the Chief Medical Officer and team

Managed inter departmental process for investigator initiated trials

Screened and qualified candidates for speaker bureau, advisory boards, and other consultant arrangements

Accrued all Medical Affairs expenditures and vendors’ monthly expenses

Skilled in event planning for department offsite meetings, congresses, roundtables

Integrated complicated travel plans for multiple staff

Polished PowerPoint slides for advisory board and board meetings

Enhanced communication among the team, fostering a sense of teamwork and collaboration

Effectively prioritized workload involving multiple project and timelines

Supported ad hoc projects as needed

Ensured computer equipment and new hire materials were arranged for new employees

Experienced with Outlook Calendars, PowerPoint, Oracle, Concur, Salesforce, VeevaVault, Dropbox

Affymax, Inc., a Biopharmaceutical Company - Palo Alto, CA 05/2006 – 04/2013

Executive Assistant to the Commercial Organization

Assisted the Chief Commercial Officer, Sales, Marketing, Reimbursement, and Market Research

Successfully created and built a commercial team from ground up in a start-up environment

Collaborated with partners from product creation to market place launch

Synchronized cross-team calendars

Booked complex travel arrangements, including support with schedule and route changes

Executed logistics for large, offsite conferences for marketing

Created corporate calendar to facilitate planning of offsite events, requiring commercial team participation

Prepared and edited PowerPoint presentation for Board meetings

Initiated correspondence, prepared expense reports via Concur, and processed purchase orders in NetSuite

Acted with Utmost discretion, diplomacy, and tact required in fast-paced and pressed environment

Ipass Inc., a Global Mobile Connectivity Company - Redwood Shores, CA 08/2002 – 05/2006

Executive Assistant to VP of WW Sales, VP of Strategy & Product Development & VP of Marketing

Actionpoint Inc., a Software Company - San Jose, CA 08/2001 – 08/2002

Executive Assistant to VP of WW Sales

EDUCATION

San Francisco State University, San Francisco

References available upon request

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