Administrative Assistant Data Entry

Josefina K. Ramos

** **** ***** ******, ***. #*B, New York, NY 10027 ~ 347-***-**** ~ *****.*********@*****.***

Experience:

Rivera & Colón LLP New York, NY 9/07 - 05/15

Real Estate, Guardianship, Personal Injury, Civil/Supreme Litigation

Assistant Office Manager

Arranged telephone conference, calendared upcoming events for Partners of the firm; synchronized blackberry with updated calendared events, arranged meetings / seminars.

Arranged necessary catering for said meetings, prepared and order necessary materials for meetings.

Set-up travel accommodations, for Partners and clients for meetings and flight bookings.

Created presentations on Power Point, submitted weekly/monthly client status reports on Excel Spreadsheets.

Created correspondence, submitted faxes, follow-up telephone calls to clients.

Kept track of employee attendance, vacation time, payroll, and distributed petty cash as needed.

Generated monthly bills on Time slips to clients and monitored attorney’s time sheets.

Handled accounts payable and receivables.

Generated Summons and Complaints, Discovery Demands, Litigation Motion, and Guardianship documents.

Real Estates closing preparations and arrangements.

Light Court Appearances.

Comint Apparel New York, NY 05/03 - 01/07

Administrative Assistant

Cressida Associates Software detailed reports on purchases orders, selling, and vendors.

Used Adobe Photoshop for editing images on garments.

Used Microsoft Outlook for internal external communications.

Maintained and updated extensive filling system, photocopying, filing and faxing, scanning images for picture packages.

Handled and directed heavy volume of incoming calls.

Proficiency with PC, Mac, cameras, scanners, printers, software; especially Filmmaker Pro and QuickBooks.

District Council 37 AFSCME New York, NY 04/02 - 11/04

Switchboard Operator

Answer incoming calls for Union Representatives.

Controls and Operates dial access-paging system.

Operated multiple extension lines in answering and relaying incoming call to proper place and person.

Kept indexes and lists of special numbers as a guide for locating people and obtaining desired information.

Maintained an up-to-date directory of employees and extension numbers.

Kept records of calls, noting complaints and all necessary information to be obtained and performed various clerical and reception duties.

Maintained up to 20 lines.

Education:

Career and Educational Consultants New York, NY 04/89 - 08/99

Certificate Received (Computer Science)

Computer Skills:

Data Entry, Computer Programming, Scanner, Web design, Software; M-S Dos 5.0, M-S 1995-2000, Microsoft Office System (including Microsoft Word, Microsoft Power Point, Microsoft Access, Microsoft Excel, Microsoft Outlook, Corel Perfect 6-12, Amicus Attorney, Abacus, Collections Partners, Saga, Legal Suite Microsoft, Quick Books, Lotus, Time Slips

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