Human Resources Assistant

Objectives

Obtain a position where I may utilize 8 years of Human Resource experience and education to maintain and develop a company culture that emphasizes equality, quality, continuous improvement and high performance as a standard.

Education

Pursuing BA in Organizational Leadership – Brandman University

Skills

Proficient in MS Office

PR System: KRONOS 5.2/6.0, Deltek Time & Expense

HRIS: Accero 6/6.1, Sumtotal, NetManage Telnet Star, NetManage Telnet Computer Aided Transcription System (CATS), PeopleSoft, Workday

HRIS Applicant Tracking: iCIMS, Workday (Super User – HR Assistant, HR Partner, and Recruiting Coordinator roles)

E-Verify, General User

Background Checks: KROLL and A-Check Global, Inc.

Interview/screen applicants

Attended U.S. Department of Labor Prevailing Wage Conference 2012 – Seattle, WA

Works well in fast paced, high volume and high demanding environment.

Knowledge in multiple state/overseas pay/tax/labor laws.

Basic Benefits knowledge (401k, FSA/HAS, FMLA, insurance benefit eligibility, assist in open enrollment process, leave of absences)

Well versed in Wage Determinations, Service Contract Agreements and Certified Bargaining Agreement contract work.

Experience

04.30.2016 – Present Senior Human Resources Administrator

Cubic Global Defense, Inc. Benson, NC – Home Office

Restructure: Consult and train Program Managers and Site Administrators on our new HRIS – Workday. Provide support for: researching and solving Workday HRIS problems, correct unexpected results or process flaws, initiate alternate methods to meet requirements for business processes. Developed user procedures, guidelines and documentation, train personnel on process/functionality of Workday HRIS and Applicant Tracking. Create and maintain Supervisory Organizations within Workday. Act as backup for HR Administrators as necessary and answer miscellaneous questions in line with previous roles within the company. No direct reports; however, I do act as point of contact for fellow HR teammates for issues which require trouble shooting for answers and provide permanent solutions to improve business process.

06.10.2015 – 04.29.2016 Senior Human Resources Administrator

Cubic Global Defense, Inc. Olympia, WA

Promotion: Additional responsibilities to Human Resources Assistant position to include; Administrator and Help Desk support for iCIMS Applicant Tracking System; post internal and external job requisitions (250 – 300 per month) via third party posting sites in accordance with Equal Employment Opportunity (EEO), Affirmative Action (AA) and Office of Federal Contract Compliance Programs (OFCCP) procedures, generate EEO/AA data and other reports through iCIMS. Generate and track offer letters (150 – 200 per month) using Access and Word mail merge, distribute new hire on-boarding materials through iCIMS, conduct background checks through A-Check Global, Inc., create/maintain position and organization/reorganization set up within Accero HRIS. Participated in implementation of Workday HRIS and follow through for Human Resources and Job Requisitions. Created several manuals and quick guides for my replacements to ensure knowledge preservation and successful department transition due to my absence.

05.05.2012 – 06.09.2015 Human Resources Assistant

Cubic Global Defense, Inc. Olympia, WA

Promotion: Additional responsibilities to Human Resources Associate position to include; process vacation payouts for Wage Determine governed Part Time on-call employees, generate termination and layoff letters in compliance with state law and contract protocols. Review the provisions of Collective Bargaining Agreements or Service Contract Agreements; provide contractual interpretation/advice to managers and supervisors on their content. Create Site Set Up Memo’s and Cheat Sheets for our Pay Roll Department and others in the Human Resources Department using Excel as a quick reference to view what pay, leave, organization and benefit rules apply. Train other HR Assistants and HR Associates. Provide timely information to unemployment state agents in order to control unemployment costs and participate in telephone hearings and review quarterly unemployment deductions.

03.11.2009 – 05.04.2012 Human Resources Associate

Cubic Global Defense, Inc. Olympia, WA

Maintain personnel information for 4,000+ employees in 110+ locations globally (i.e.: process tax, rate, location, position, supervisor, adjusted years of service, all via Employee Change Status Notification Form [200 – 500 per month answer daily inquiries on payroll issues and company policies. Complete Employee Verifications, process external/internal hires (75 – 100 per month)/terminations (50 – 75 per month), in charge of Degree Verifications for employees and the distribution of company shirts, process Years of Service Awards, distribute Compliance Posters to 98 different locations across the United States to be up to date on notice/poster compliance. Ensure employees are being paid properly by pulling employee rosters and reviewing their specific Wage Determination, Service Contract Agreements or Collective Bargaining Agreements on a regular basis and work closely with the Contracting Department and Program Managers. Knowledge in Defense Contract Audit Agency (DCAA), Sarbanes-Oxley Act (SOX) and Davis Bacon Act (DBA). Enter I-9 FORM’s into E-Verify, file and maintain employees Racial/Ethnic and Veteran Status Forms and I-9 FORM’s current and cleaned out, generate spreadsheets through Cognos to include employee data for company purposes, update hire forms and our companies policies using Adobe Acrobat 7.0, process 200 e-mails daily from online applications/ resumes. Meet with Office of Personnel Management Investigators regarding security clearance checks. Manage archived personnel files and complete multiple projects as assigned.

05.16.2008 – 03.10.2009 Human Resources Assistant/Payroll Clerk

HCR Manor Care Tacoma, WA

Act as Director of Human Resources when supervisor was away by doing essential tasks such as; implementing Safety and Sanitation regulations, Staff and Talent Development, act as coach to help new employees get through their job-specific orientation/role, assist in ensuring compliance with company compensation and benefits policies. Maintained personnel information for 200+ employees, process/file various documents such as annual TB Tests, COBRA, background checks, in process hires and maintain existing personnel using PeopleSoft, interview/ process applicants, being a part of and organize general orientations (5+ hires per orientation), input and maintain payroll time card information into KRONOS, maintain and input schedules for all departments, other various HR duties that were delegated, assisting the Business Office by verifying medical insurance, filing and maintenance of medical records on patients and act as back up to receptionist.

09.14.2008 – 08.19.2009 Administrative Assistant

HCR Manor Care Tacoma, WA

Encourage 185+ residents with illnesses/physical needs to engage in daily activity programs to help enrich their experience at the facility, document and organize charts for each resident, take surveys to ensure residents are treated with respect and a time to discuss any questions or concerns, plan and coordinate resident council meetings and assist with planning community outings for all out residents.

References

Ms. Melanie Sinclair Senior Human Resource Specialist

Cubic Global Defense, Inc. 360-***-****

Direct supervisor with Cubic Global Defense for 7 years. Supervised my work and projects.

Mrs. Christine Greninger Human Resource Benefits Representative

Cubic Global Defense, Inc. 360-***-****

Co-worker with Cubic Global Defense for 7 years.

Ms. Melanie Alveranga HR Internal Transfers Project Specialist

Amazon.com, Inc. 360-***-****

Co-worker with Cubic Global Defense for 6 years. Previous role was Senior Human Resources Specialist.

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