Administrative Assistant Accounting

Theresa J. Liolios

**** ******** **., ****** ****, Texas 77573 832-***-**** **************@*******.***

EDUCATION

Bachelors of Science, Accounting May 2016

University of Houston-Clear Lake, Houston Texas GPA: 3.35

ACCOUNTING EXPERIENCE

AMERICAN NATIONAL, Houston, Texas June 2015 – August 2015

Accounting Internship, Treasury Services

Trained on Accounts Payable use of SAP which included indexing, AP processing/parking, AP vendor master, processing PO and SPPO’s, and payment posting.

Shadowed employees to learn desk procedures and applied information to revise desk manuals for the department.

Updated filing system consisting of 175 accounts belonging to over 60 subsidiaries to be more compliant for future audits.

Reviewed ANICOs list of active and inactive bank accounts against the banks list to confirm accuracy. Found two discrepancies to be further researched.

UNITED SPACE ALLIANCE, Houston, Texas January 2012 – July 2013

Staff Accountant, Financial Accounting & Reporting

Reconciled balance sheet and expense accounts.

Prepared month end journal vouchers.

Monitored and reconciled minor subcontractor accruals.

Researched and resolved minor subcontractor discrepancies.

Managed the charitable contribution trust fund which included processing charitable contributions and matching gift requests, maintaining the budget, and account reconciliation.

Collaborated in the preparation of the monthly Financial Statements and distribution.

Assisted with client schedules for external and internal auditors.

Supported year end audits for external auditors.

Performed timecard suspense review and actively managed issues.

Prepared accounts payable deposits and maintained corresponding spreadsheet.

Ensured accurate accounting for all company Procards and resolved issues.

Assisted with the Finance department’s salary planning process for the CFO.

Prepared Lobbying and Public Relations certification for Indirect Cost Claim, and assisted with distribution of disclosure statements.

ADDITIONAL EXPERIENCE

UNITED SPACE ALLIANCE, Houston, Texas November 2005 -January 2012

Administrative Assistant to Director, Accounting & Treasury

Provided operational support to the Director of Accounting and Treasury and the managers of Financial Accounting and Reporting, Cash Management, Insurance and Risk Management, Travel Accounting, and Accounts Payable.

Assisted with the preparation of the Leadership Development Plan, Performance Appraisals, and Salary Planning.

Responsible for data collection and creation of the department’s monthly Affirmative Action Report, Employee Development Report, and EEOC report.

Responsible for managing monthly company Visa card cancelation and suspension notifications, including preparation and mailing of company Visa card termination letters.

Managed hardware/software requisitions for department to ensure proper planning for future needs.

Coordinated Vision Support Plan metrics for the department.

Prepared and processed domestic and foreign travel for department employees.

Prepared advanced pay letters, internal, external and formal correspondence, and processed organization change notices.

Acted as Property Custodian, Records Custodian, Safety Representative, and Training Coordinator for the departments.

Administrative Assistant to Manager August 2000 -November 2005

Training Development and Astronaut Training Integration

Responsible for data collection and creation of the department’s Simulation Observations Report, Space Shuttle Training Team Assignment Sheet and Process Integrity Reports monthly.

Inputted astronaut training session evaluations into the database, prepared requisitions for the departments, and completed primary contact badge forms.

Integrated, formatted, and submitted weekly and monthly activity reports.

Engaged in the award process by submitting award requests for four supported departments and maintaining the budget.

Maintained the morale budget for the departments and advised on its distribution.

Managed and scheduled the buildings conference room facilities.

Prepared internal, external and formal correspondence.

FIRST BANK OF CONROE, Conroe, Texas October 1999 –July 2000

Operations Assistant, Operations

Was responsible for the preparation and updating of the Estimated Loan Funding Report, Capital Transactions Report, Overdraft Operation Losses Report, Profitability/Ranking Report, and Loan Officer Goals Report.

Maintained account overdrafts throughout the month.

Implemented charge off process of accounts and updated and maintained the “Fresh Start” Program.

CORE COMPETENCIES

Microsoft Word Microsoft Excel Microsoft PowerPoint Microsoft Outlook

PeopleSoft FDM PeopleSoft HRMS SAP TRIPS Documentum

CMSII SELS eForms

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