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Administrative Assistant Sales

Springfield, Missouri, United States
12.00 - 13.00 an hour
July 06, 2016

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**** *. ********** ****

Battlefield, MO 65619

Cell: 417-***-****,

OBJECTIVE I am seeking an Administrative Assistant position where I can use my communication, organizational, and customer service skills.

EDUCATION Adrian College, Adrian, Michigan

Finished four years: attended 8/87 through 4/91

Major: Communications/Theater Design

Minor: English with an emphasis on writing


EXPERIENCE Missouri State University, Springfield, MO

Administrative Assistant II

January 2016 – June 2016

Provided administrative support to the Associate Director of Residence Life, Dining and Housing Services, 10 Hall Directors and 8 Assistant Hall Directors

Coordinated and created multiple spreadsheets for Residence Life staff

Handled incoming calls for the department, mail and distribution of hall fliers

Created meetings and maintained calendar for the Associate Director

Proofed monthly time sheets for Residence Assistants, ordered office supplies for 10 residence halls on a weekly basis, completed monthly hourly employment reports

Managed employment paperwork using the e-verify system provided by the Federal Government. Processed back ground checks and HR training certificates for dept.

Completed tasks for departmental banquets. Created certificates, ordered recognition plaques for Residence Life and the Residence Hall Association staff

Penmac at Esterly, Schneider & Associates, Inc., Springfield, MO

Project Coordinator

May 2015 – November 2015

Provided administrative support to 4 managing partners of the firm

Maintained phone support for multiple lines for a 20 person office

Facilitated print orders, addendums, proposal requests, response letters and transmittals for various weekly projects

Created project technical specification manuals and detailed reports for assigned assignments

Managed internal databases for project tracking and archiving purposes

Mercer-Zimmerman, Inc., Springfield, MO

Project Manager

May 2014 – February 2015

Provided multiple line phone support for a 5 person office

Facilitated order processing of all Electrical lighting orders from represented distributors

Handled shipping and receiving problems along with tracking orders for prospective customers

Maintained project management of current and existing orders

Distributed all mail and industry literature to designated people

Managed invoicing, closing and commission payments of certain accounts

Redneck Trailer Supplies, Springfield, MO

Operations Administrative Assistant

October 2011 – April 2014

Provided administrative support to the Vice President of Operations, President and CFO. Supported 20 Branch Managers and staff across the country. Provided support to 26 Territory Managers

Handled travel arrangements for the Executive Staff and the entire company

Executed monthly Dashboard and Cycle Counts Report and weekly Lost Business Report. Distributed to all branches and Executive Staff

Coordinated all monthly on-site and off-site departmental meetings, including lunches and paper manuals

Managed the Policy and Procedures database spread sheet for 400 employee’s

Facilitated the apparel program, up-dated catalog, ordered and shipped apparel to all employee’s

Maintained the Preventive Maintenance spread sheet for all 20 branches

Springfield Public Schools, Springfield, MO

Full-time Paraprofessional at Horace Mann Elementary – August 2010 – October 2011

Full-time Paraprofessional at Berry Elementary – August 2010 – June 2011

Part-time Paraprofessional at McBride Elementary - September 2008 – June 2010

Provided support to six Kindergarten teachers

Completed copy, planning, and project work for the teachers

Handled in-classroom activities for teachers, conducted reading and math groups

Worked with First and Second grade students and teachers

Lunchroom aide

Kraft Foods North America, Northfield, IL

Executive Administrative Assistant

May 2000 – January 2003

Provided administrative support to the Director of Information Technology & Architecture, also supported 8 managers and 38 staff members

Completed travel arrangements and expense reports for department

Coordinated e-mail filtering, conference scheduling, vendor screening/follow-up calls, meeting preparation notes and attendee management for department

Handled incoming phone calls and daily correspondence

Created department technical presentations and assisted in the organization of off-site assembly’s and conferences

First National Bank & Trust Company, Columbia, MO

Executive Administrative Assistant

March 2000 – April 2000

Provided administrative support to the Executive Vice President and to the Senior Vice President

Handled incoming phone calls and daily correspondence

Coordinated and attended monthly department meetings

Maintained weekly reports

Manpower at Miller Brewing Company, Chesterfield, MO

Sales Administrative Assistant

August 1999 – November 1999

Provided administrative support for two Sales & Merchandising Managers and one Business Development Manager

Coordinated and created presentations for bi-monthly sales meetings

Created and maintained Volume Tracking Reports

Up-dated monthly Key Account Manager reports required by corporate

Manpower at Mallinckrodt, Inc., Hazelwood, MO

Environmental, Health and Safety Administrative Assistant

January 1999 – August 1999

Maintained files of the Environmental Safety department and the Radiation Safety department

Provided administrative support to the Environmental Safety Officer

Coordinated and attended three monthly department meetings

Created meeting minutes and distributed via e-mail to department members

Tracked and managed bi-monthly lab inspections

Radiological Society of North America, Oak Brook, IL

Administration Coordinator

August 1997 – December 1998

Responsible for contacting prospective professional candidates with regards to the initial interview

Administered and up-dated weekly newspaper ad layouts for publicizing various openings with the company

Processed all employee Blue Cross Blue Shield medical benefits for payment

Tracked corporate contributions to non-profit organizations

Managed attendance and vacation tracking programs for all employees

Completed new hire packets, memos, COBRA benefits, and 403B packets as needed

Manpower at IBM CS Systems, Oak Brook, IL

Team Assistant

October 1996 – June 1997

Facilitated order processing for approximately fifteen accounts

Administered opening and closing of customer schedules and contracts

Augmented clients information base into filing system

Handled special licensing and auditing projects

Estates Marvin Window Center, Lake Bluff, IL

Sales Administrative Assistant

February 1993 – February 1996

Greeted client and directed phone calls for 7 sales representatives

Composed and edited office correspondence between customer, sales representatives, and headquarters’ employees

Prepared sales proposals in an efficient manner for customers to attain quick turnaround on order processing

Acted as a liaison between customer and product distribution center to assure proper handling of sales merchandise

Performed inside and outside sales through presentation of personal product expertise


WORK McBride Elementary School, Springfield, MO - September 2007 – 2010

Parent volunteer 3 to 4 hours per week for children’s current teacher

PTA Yearbook coordinator for 2008-2009 and 2009-2010 school year

Cub Scout Committee Member 2008 to 2013

Boy Scout volunteer 2013 to present

Christ the King Preschool, Normal, IL

September 2006 – June 2007

Board Member

Mom’s Club of Springfield, MO – West, Springfield, MO

September 2003 – 2004

Administrative Vice President

SKILLS MS Windows XP, MS Office 2010, Word, Excel, Power Point, Publisher, Access, WP 6.1, PDF, Acrobat, Adobe Reader, Schedule Plus, Outlook, Lotus Notes, Trend, Oasis, Flash, Visio, Front Page, Internet Search Engines

Typing: 50 wpm

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