Assistant Administrative

Coleen Murphy

** ******* ****, *******, ** *****

*** -***-**** ~ ***********@*****.***

Summary

An experienced very polished Executive Assistant with exceptional organizational skills who has an eye for detail and the ability to multi-task with excellent time management skills. Demonstrates a high level of professionalism within the office and with client relations at all times.

Technology Skills

MS Office Suite 2013, Visio 2013, MS Windows 7, 8.1, & 10, SharePoint 2010/2013, Mac OSX, Concur Travel, Notary Public, Licensed Real Estate Agent

Experience

North East Sports Consultants, Sports Evaluations and Event Coordinators, Stoneham, MA 2014 – 2016

Executive Assistant, Office Manager, Operations Manager, Travel Coordinator

Assistant to the President in any capacity deemed necessary including calendar management and employee relations.

Responsible for all on-boarding procedures and maintaining all human resource files including full-time and 1099 employees.

Maintain the appearance of the office as well as the office equipment and order the office supplies; Implemented a new VOIP cloud based phone system throughout the office.

Set up extensive travel schedules for individual and group events with expense reports using Concur.

Work with accounting monthly rectifying the credit card statement.

Use complete indiscretion working closely with high profile athletes and former professionals on an intimate level for events as well as with other companies contracted with.

Implement and train employees on new software and procedures.

Maintain all business files; create any and all business forms and policies according to the needs of the company.

Atlantic Tele-Network, Corporate Headquarters Telecommunications, Beverly, MA 2010 – 2014

Office Manager, Administrative Assistant and Receptionist – Assistant to 11 Directors/VP’s/SVP’s

Liaison for IT department as well as maintain office equipment (printers/copy machines, cellular and VOIP phones, laptops).

Negotiate pricing and order all office supplies including cleaning services, office equipment, FEDEX, corporate cellular account and AMEX accounts.

Coordinate, prioritized and set up extensive travel schedules, calendars, meetings and conferences including expense reports.

Assist the finance department with budget books, including formatting and binding, as well as 10Q updates, A/P and A/R mailing and filing and meeting/conference call coordination.

Assist Human Resources with new hire packets and equipment ordering and setup.

Coordinate all client meetings and interoffice meetings including food service and A/V.

Create and maintain headquarters and all subsidiary organizational charts and contact listings as well as corporate vendor accounts for each location.

Review, edit and proof documents as needed including quarterly reports and legal documentation.

Perform all required receptionist duties including greeting visitors, mail distribution and all outgoing correspondence.

Create forms and policies according to the needs of the company.

Sports Medicine North, Peabody, MA 2009 – 2010

Executive Assistant to Orthopedic Surgeons and Management – 14 Surgeons and Physician Assistants and 5 Managers

Coordinated, prioritized and set up surgeon’s calendars, emails, conferences and travel schedules.

Coordinated sales representative meetings and lunch presentations; Recorded all internal/external meeting minutes.

Negotiated pricing and ordered all office supplies within a budget.

Maintained confidential employee information involving performance evaluations, files, and personal information.

Coordinated the ordering, set up and build of new office locations; Maintained ordering spreadsheets for new office set-ups.

Citigroup Global Markets, Inc., Boston, MA 2002 – 2009

Executive Assistant – Municipal Securities Division, Public Finance Department, Northeast Office

Assistant to Tom Green, Managing Director of Infrastructure, John Malpiede, Manager and Chris Hicks, Vice President.

Coordinated, prioritized and set up calendars, emails and complex extensive travel schedules with detailed expense reports.

Prepared confidential correspondence, memoranda; Reviewed and assembled client presentations.

Managed all incoming communications including a six-line telephone system; Liaison for IT Department.

Coordinated all closing dinners and client meetings including food service.

Organized all office files to maintain on-going accessibility; ordered all office supplies within a budget.

Education

Salem State College, Salem, MA - Completed 2 years

Matignon High School, Cambridge, MA - High School Diploma

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