Administrative Assistant Sales
Resume:
Novella Rhodes
**** ***** ***** ***** *******, Texas 77036
**********@*****.***
SUMMARY:
Administrative Assistant and Certified Event Planner with over 20 years of experience working with International Directors, Executives, Project Managers, Attorneys, and Military Personnel. Proficient in MS Word, Excel, Power Point, Time Slips, QuickBooks, Lotus Notes, and Outlook.
HIGHLIGHTS:
Receptionist Duties, Corporate Liaison and Telecommunications Coordinator.
Document Management Systems, Calendar Meetings, Time Management, and Travel Logistics.
Keyboard 65 wpm, Dictation, Speed Writing Method 100wpm, and Transcription 80wpm.
Expense Reports, Currency Exchange, Accounts Payable, Accounts Receivable, and Payroll.
Compose Correspondence, Technical Reports, Bids, Contracts, Purchase Orders and Invoices.
Certified Event Planner, Onsite, Offsite Venues, Menu Plans, Supervision, Sanitation and Safety.
Internet Video Production, Internet Research and Website Maintenance.
PROFESSIONAL EXPERIENCE:
Residential Real Estate Renovation and Design Contractor, Houston, TX 2009 – 2016
Located properties to purchase, renovate, stage and sell for profit.
Worked with real estate agents, mortgage bankers, and title insurance companies.
Recruited electricians, plumbers, carpenters, painters, and stone fabricators.
Reviewed bids, contracts, purchase orders, and invoices.
Assessed projects based on time, cost, resources, and efficiency.
Executive Administrative Assistant Contractor, Houston, TX 2008 - 2010
Assignments - The Shaw Group, ENI Petroleum, and Sterling Oil & Gas.
Answered multiple phone lines, managed incoming email and maintained electronic files.
Composed correspondence, prepared legal documents and entered time slips.
Dictation via shorthand for corporate meetings and transcribed minutes.
Organized financial reports, technical reports and confidential documents for acquisitions.
Coordinated ground and air travel logistics for executive officers, project managers and engineers.
Assisted expats with visas, passports, currency exchange rates, and expense reports.
Cyber Remodeling Company – Administrative Assistant, Houston, TX 2005-2008
Worked with real estate agents, subcontractors and building supply companies.
Created spreadsheets to track budget, resources, subcontractors, and time on projects.
Responsible for interior décor, advertising, and preparing brochures for buyers.
European Marble Stone Company – Administrative Assistant, Houston, TX 1995-2004
Scheduled meetings with architects, builders, designers, clients, and celebrity clientele.
Prepared bids, contracts, account receivable, accounts payable, sales tax, and certificates of insurance.
Coordinated logistics for offsite Home Shows at convention centers.
Contacted advertisers at television and radio stations to advertise products and services.
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Remedy Temp Services – Executive Administrative Assistant, Irvine, CA 1989-1994
Hughes Aircraft, Parker Hannifin Aerospace, Alcon Surgical and Law Offices of Greenwald.
Answered multiple phone lines, copied, faxed, and filed documents alpha, numeric, and electronic.
Managed corporate calendar, set up meetings, catering, and telecommunications.
Assisted and prepared power point presentations for directors, project managers, and engineers.
Proficient in MS Word, Excel, Power Point, Access, Time Slips, Outlook, and Lotus Notes.
Responsible for travel logistics, expense reports and currency exchange for expats.
Assisted in the preparation of highly sensitive documents in the military aviation division.
United States Marine Corp Air Station - Catering Coordinator, El Toro, CA 1985-1989
Sold conference room space for civilians, aerospace contractors and law enforcement.
Conducted tours of the conference rooms, restaurant and private club.
Prepared proposals, contracts, purchase orders, and scheduled staff for events.
Assisted the food and beverage director with menu plans, seating arrangements and entertainment.
Proficient in military protocol for specific military meetings, functions and events.
Worked with the base commander when high ranking government officials were on the base.
Coordinated food and beverage supplies for the VIP booths at The Blue Angel’s Air Show.
Supervised events and collected final payments from civilians and military contractors.
Increased sales of 17% in my first year as Catering Coordinator.
Creative Tool Specialties - Administrative Assistant, Newport Beach, CA 1982-1985
Answered incoming calls, prepared price lists, quotes, invoices, and managed daily bookkeeping.
Designed and assembled fliers and mass mail outs.
Composed business correspondence and reports.
Assisted customers on the showroom with products, services and brochures.
Followed up leads, ordered office supplies, tools, and tagged equipment.
Prepared inventory list to enter into the company’s database.
BIX International - Secretary II, England UK 1980-1982
Prepared correspondence, memos, reports, and managed department files.
Dictation via shorthand and transcribed notes, correspondence and minutes.
Prepared expense reports for executives and international sales representatives.
Receptionist duties, mailroom duties and ordered business supplies. .
EDUCATION
Orange Coast College, Costa Mesa, CA
General Education – Prerequisites Completed to Transfer to University.
Major - Restaurant Management and Culinary Arts.
Minor – Aviation Science – Private Pilot Aviation Ground School (Passed Examination).
Certificates - Catering Coordinator, Restaurant Supervision, Management and Training.
Coastline Community College, Fountain Valley, CA
General Education – Prerequisites Completed to Transfer to University.
Paralegal Studies – Continued Education.
Irvine College of Business, Irvine, CA
Transferable College Credits Completed
Certified Administrative Assistant
Certified Legal Assistant
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