High School Office
Resume:
DARLENE HARRIS
**/** – **/** U.S. ARMY – Newark Recruitment Company 973-***-****
Title: Office Assistant
* Central contact person central contact person for eight Army stations (Newark, Jersey City, Hackensack, Bloomfield,
Union City, Paterson, Ramsey and East Orange). All soldiers reporting to those stations are required to submit daily
and monthly status reports to me to update spreadsheet(s) and forward on to submit to Battalion. Process On-
boarding documents and maintain confidential soldier office files.
* Answer Switchboard and manage Front Desk Reception area
* Compile info and data for the following reports:
Daily PERSTAT (attendance)
Daily Closeout status (if secure) of all stations
Monthly Update of Telephone Roster and Emergency Alert List
Monthly NCOER Ratings and Tracker (Recruiter status report)
Monthly Recommendation for Accident Free Drivers and Mechanic Badges
Monthly Government Vehicle Report (approx. 50) – Mileage, Maintenance, Accidents, Usage (Excel)
Monthly Soldier of the Month Award and Good Conduct Medals
Monthly Promotion Recommendations and Report
Monthly Suspension of Favorable Personnel
Monthly UCFR – Finance Report (verify and edit info generated by Battalion)
Maintenance / Data entry info of all Essex County High School Juniors and Seniors (for recruiting contact)
Process for approval and also track (Excel) all soldiers’ Requests for Leave (vacations)
* Order Supplies and special equipment items for eight Army Recruitment Stations
* Process and maintain confidential employee files of all active Newark Recruitment soldiers (approx. 62)
11/08 – 05/11 BCT PARTNERS (Information Technology) 973-***-****
Title: Office Manager / Receptionist
* Report directly to Dr. Randal Pinkett (Chairman & CEO, and winner of Season 4 of Donald Trump’s TV show “The
Apprentice”), Lawrence Hibbert (President & CTO) and Pascale Lafontant (Director of Finance).
* Front Desk Reception duties – greet visitors, answer switchboard, order supplies and keep inventory of supplies.
* Update and file applications for renewal of business certifications (MBW, DEB, 8a, UEZ, HubZone) and Supplier
Diversity Programs.
* Assist Director of Finance (contact vendors for renewal or changes in services or info info/payment, and reconcile
and process AmEx Expense Reports for payment in Deltex system.
* Write checks upon request for invoice payment and enter in Quickbooks (file paper copies).
* Answer emails and contact clients to schedule meetings in MS Outlook Calendar and GotoMeetings.com
* Process credit card payments for book sales via Merchantware
* Maintain confidential office files (employees, clients, vendors and office equipment)
* Order business cards (thru Vistaprint.com)
* Solicit High School interns for summer work assignments
* Distribute incoming mail and process and log outgoing FedEx, UPS and Priority mail
* Maintain clean and orderly kitchen, general office and reception area
* Photocopy, bind, categorize and file company documents, Requests for Propsals (RFPs), bids, Agreements, etc.
** Dr. Pinkett thanked me in the Acknowledgement section of his book “Black Faces in White Places” **
11/98 – 03/05 TOMMY HILFIGER (Fashion) NYC 212-***-****
Title: Senior Administrative Assistant to SVP – Women's & Juniors Production
* Scheduled fitting room meetings between departments, designers and fit models
* Track and processed model invoices for payment with Hilfiger's Accounting and outside model agencies
* Coordinated “go sees” for sizing of women and junior fit models
* Maintained confidential files and processed new employees (business and ID cards, and computer records)
* Liaison between overseas offices (India, China, Turkey, Sri Lanka) & Wolf Form Co. processing
orders for mannequins and tracked shipments of product samples
* Combined all garment status reports from individual department employees and compiled data into one
master Excel Spreadsheet report for SVP
* Physically responsible for orderliness of garment sample room and safe transfer of clothing line to warehouse
* Domestic and International travel arrangements (hotel, air, train, car) for SVP
10/95 – 01/97 EX MACHINA (Computer Software) NYC 212-***-****
Title: Executive Assistant to President (David S. Rose)
* Customize revisions to company contracts and agreements of software and between company lawyer and clients
* Maintenance of blank shelf copies of most current version of software contracts
* Responsible for filing confidential documents
* Backup on front desk reception area switchboard
* Check, track and log timesheets
* Supervised other Assistants in product mass mailings and set up assorted mail merges database
* Placed help wanted ads in NY Times & Wall Street Journal, scheduled interviews of applicants, wrote reject or offer letters
* Monthly update of employee/staff contact and phone lists
EAST SIDE HIGH SCHOOL
Graduated June, 1967
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