Administrative Assistant Executive

Mary A. Haubrich **A Canterbury Circle 610-***-****

Reading, PA 19607 email: ***********@*****.***

Summary: Thirty plus years of experience as an administrative assistant working up to Executive Assistant. I demonstrate a strong proficiency in keyboard skills and utilization of Microsoft Office along with word processing, spreadsheet, and presentation software, with some database experience. Possess strong written and oral communication, organizational, and interpersonal skills. Have performed proficiently numerous secretarial and administrative support activities, many of which were highly confidential or sensitive in nature. Exercise a significant amount of discretion and judgment in planning and performance of all duties and functions.

Notary Public of Pennsylvania (Commission 12/12/2013 to 12/12/2017), Berks County, Pennsylvania

Experience:

2007 – 2015 WorleyParsons, Reading and Conshohocken, PA

Executive Assistant to Vice President and Regional Director of Power Business Unit (January 2014 to July 2015)

Executive Assistant to Vice President, Regional Director of Transportation,

Ports, Terminals and Rails (December 2010 to April 2015)

Executive Assistant to General Manager of Eastern Operations (April 2009 to December 2013)

Executive Assistant to Senior Vice President, USA Minerals, Metals and Chemicals (August 2009 to December 2013)

Executive Assistant to Managing Director of Global Power at WorleyParsons (March 2011 to March 2013)

Perform overall calendar management, scheduling meetings, appointments and other professional obligations. Arrange all domestic and international travel, including hotel and transportation accommodations, and Passport and Visa requirements when travelling internationally. Reconcile travel expenses and prepared expense reports. Plan and manage logistics for executive-level and organizational-wide meetings and events. Record meeting minutes when needed. Prepared correspondence and reports much of which is confidential in nature. Performed numerous confidential administrative support activities. As a member of the Eastern Operations Leadership Team I supported numerous executives. Coordinator for Emergency Response Program, first aid certified and member of Emergency Response Team. Organized quarterly Town Hall meetings involving 1,000+ staff off-site. Organized strategic management meetings involving the leadership team and external management consultants in different areas of the US (travel was involved).

Senior Administrative Assistant at WorleyParsons (April 2007 to March 2009)

Performed administrative tasks as required, provided support to project staff as needed. Typed specifications, reports, and letters; scheduled meetings and travel arrangements.

2003 – 2007 Reinsel Kuntz Lesher, Wyomissing, PA

Administrative Assistant – Consulting Services Group

Assistant to the Partner in Charge and other staff members. Performed secretarial and clerical duties in the department, including all correspondence, valuation reports, cost segregation reports, bond verifications, and other miscellaneous reports. Assembled tax returns for corporations, partnerships, fiduciaries and individuals. Formatted and proofed financial statements and other miscellaneous reports and statements.

2001 – 2003 Alvernia University, Reading, PA

Administrative Assistant – Vice President of Mission and Ministry (2002-2003)

Assistant to the vice president, campus minister, and other staff members. Performed miscellaneous secretarial and clerical duties in the department as required. Supervised department student workers.

Administrative Assistant – Vice President of Student Development (2001-2002)

Performed secretarial and clerical duties for the Vice President, Associate Dean of Students, Assistant Dean of Students, and Director of Residence Life. Duties included keeping database of resident students up to date. Tracked discipline records for the Assistant Dean. Other duties included typing, processing mail, answering phones, scheduling appointments, editing documents, coordinating meetings, making travel arrangements, and setting up and maintaining the file system.

1997-2001 The Loomis Company, Wyomissing, PA

Administrative Assistant

Assistant to three Producers and the Manager of Information Services. Typed letters, proposals, reports and miscellaneous items from Dictation. Prepared presentations and monthly billing statements. Also performed other duties as assigned.

1981 – 1997 Parsons Power formerly Gilbert/Commonwealth (now WorleyParsons), Reading, PA

Executive Secretary to Vice President at WorleyParsons (1991-1997)

Maintained calendar, schedule appointments/meetings, travel arrangements, prepared itineraries, processed mail (some of which was confidential in nature), composed routine correspondence, typed letters, memos, and reports (confidential).

Secretary II in Government Services Business Unit at Gilbert/Commonwealth (1988-1991)

Secretary to three managers, duties included typing, processing mail, phones, scheduling appointments/meetings, travel arrangements, typing and editing documents and proposals; and other miscellaneous tasks.

Word Processing Department, Gilbert/Commonwealth (1981-1988) (1979-1980) (1972-1973)

Duties included inputting graphics, tables, and miscellaneous reports, specifications, letters, memos and proposals.

Education: Graduate - Reading High School, Reading, PA

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