Executive Assistant Management

Iain Haworth

**** ** ******** ***** #2-831-***-****

San Jose, CA 95126 ****.*******@***.***

https://www.linkedin.com/in/iainhaworth

EXECUTIVE ASSISTANT/ADMINISTRATIVE ASSISTANT/PROJECT COORDINATOR Well-regarded professional with strong internal and external customer service expertise. Excellent organizational, time management, analytical, and communication skills. Experience in delivering superior administrative support to senior management while fostering a positive environment for the team. Experienced in collaborating with multiple departments including legal, accounting, finance, creative design, consumer relations, shipping and receiving. Effective in challenging situations requiring sound judgment with ability to rapidly assess and act on new information and situations. Articulate, diplomatic with a strong professional presence and social skills. PROFESSIONAL EXPERIENCE

Executive Assistant - Audio Strategy & Live Systems, Consoles & Interfaces Product Management Avid Technology, 2014 – 2016, Mountain View, CA

Project Coordinator for Development Projects

• Meeting minutes, action item/deliverables follow-up for cross functional product development meetings

Shipping coordinator for Offshore Development Equipment

• Coordinated ordering of internal equipment and prototypes for shipment to Development partner in Kiev, Ukraine; Processed various shipment/customs forms along with working with Kiev field agent on expediting equipment

• Communicated around the clock due to time zone difference and project deadlines

Logistics coordinator for distribution of S6L live sound systems prototypes worldwide

Administrative Responsibilities:

• Supported Product Management group and VP with extensive calendaring, note taking and action item follow up.

• Compiled presentations and working documents for various meetings.

• Detailed expense reporting and travel arrangements for the group.

• Gathered & compiled program information for weekly Dashboard updates.

• Scheduled and coordinated agenda for weekly Product Review Team meetings as part of the Avid PLCM process.

Executive Assistant – Audio Product Management

Avid Technology, 2012 – 2014, Mountain View, CA

Event coordinator for site/group

Mentor for new Executive Assistants

Equipment ordering/budget tracking

Administrative Responsibilities:

• Supported Product Management group and VP with extensive calendaring, note taking and action item follow up.

• Compiled presentations and working documents for various meetings.

• Detailed expense reporting and travel arrangements for the group.

• Gathered & compiled program information for weekly Dashboard updates.

• Scheduled and coordinated agenda for weekly Product Review Team meetings as part of the Avid PLCM process.

I a i n H a w o r t h P A G E 2

PROFESSIONAL EXPERIENCE Continued

Executive Assistant - Creative Enthusiasts (Engineering and Product Management) Avid Technology, 2011 – 2012, Mountain View, CA

Event coordinator for site/group

Administrative Responsibilities:

• Supported Product Management group and VP with extensive calendaring, note taking and action item follow up.

• Compiled presentations and working documents for various meetings.

• Detailed expense reporting and travel arrangements for the group.

• Gathered & compiled program information for weekly Dashboard updates.

• Scheduled and coordinated agenda for weekly Product Review Team meetings as part of the Avid PLCM process.

Executive Assistant - Audio Product Management

Avid Technology, 2010 – 2011, Daly City, CA

Event coordinator for site/group

Administrative Responsibilities:

• Supported Product Management group and VP with extensive calendaring, note taking and action item follow up.

• Compiled presentations and working documents for various meetings.

• Detailed expense reporting and travel arrangements for the group.

• Gathered & compiled program information for weekly Dashboard updates.

• Scheduled and coordinated agenda for weekly Product Review Team meetings as part of the Avid PLCM process.

Executive Assistant - Audio Engineering

Avid Technology, 2008 – 2010, Daly City, CA

Event coordinator for site/group

Equipment ordering/budget tracking

Administrative Responsibilities:

• Supported Product Management group and VP with extensive calendaring, note taking and action item follow up.

• Compiled presentations and working documents for various meetings.

• Detailed expense reporting and travel arrangements for the group.

• Gathered & compiled program information for weekly Dashboard updates.

• Scheduled and coordinated agenda for weekly Product Review Team meetings as part of the Avid PLCM process.

Executive Assistant - Client Service Staff

PricewaterhouseCoopers, November 2004 – March 2007, San Jose, CA

• Provided administrative support for Client Service Staff (3 Partners & 5 Managers)

• Maintained calendars and arrange travel and meetings for partners and staff.

• Coordinated and prepared expense reports for partners and managers using internal automated system.

• Supported the GEM recognition program by processing GEM & LIFE checks on a weekly basis / backup for the GEM Program Coordinator

I a i n H a w o r t h P A G E 3

CORE COMPETENCIES & TECHNICAL SKILLS

Core competencies include:

Project Management Microsoft Office

Communication Skills A/V Principles

Budget Management Time Management

Negotiation Skills Meeting Notes & Follow Up

Technical skills include:

Sharepoint (Co-Administrator for group) Microsoft Word, Excel, Powerpoint, Outlook

Exposure to MS Project Concur expense system

JIRA bug reporting system Google Docs

Communication applications/platforms: Skype,

Microsoft Messenger, Text messaging, Yahoo

Messenger, Google Chat

HOBBIES

Live Sound Reinforcement and Multi-track audio recording

2007-2010: Live Sound Engineer/Archivist/Live CD engineer – Five Eyed Hand

(http://zportalmusic.com/projects.html)

2015: Live Sound Engineer/Live CD engineer, mixer & producer – The Incrementals http://www.theincrementals.com/#!audio/chdi

EDUCATION

Cal Poly University, San Luis Obispo, CA, 1994–1997

Majored in Recreation Administration, Concentration in event planning

Worked on design, layout and content for the annual department newsletter, volunteer coordinator for annual city holiday parade

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