Administrative Assistant Human Resources

Lilly Marie Barbosa

***** ********* ***** ***, *******, TX 77034

**************@*****.***

Cell: 281-***-****

Objective:

Proactive take charge professional seeking to secure an Executive Administrative position by utilizing past experiences and training with the opportunity for professional growth. Very computer savvy with the willingness to learn any software. Team player with a strong work ethic that is capable of a wide range of Administrative, Invoicing, Receivables and Project Coordinator functions. Superior organizational skills and an eye for detail, which produces top quality work. Consistently meets deadlines and works effectively in fast-paced environment, excellent communication skills both verbal and written.

Experience:

11/13-Present Westport Orange Shipyard, LLC Orange, TX Executive Administrative Assistant

Assist CEO, President, Vice President & Project Managers on a daily basis.

Accounts Receivable, cash applications and ACH.

Invoicing for all departments created and maintained file.

Prepare final invoices for transmittal electronically to clients.

Assist with collection efforts.

Schedule flights and make travel arrangements.

Issue purchase orders and type requisitions.

Plan and coordinate events and luncheons.

Document preparation Word, Excel, PowerPoint, Access and Outlook.

Managed active calendars.

Prepare and process expense reports.

Marketing create presentations and brochures.

02/06-10/13 Southwest Shipyard L.P. Channelview, TX Project Manager Assistant / Executive Assistant Duties

Project Coordinator in charge of procurement for boat department.

Invoicing Boat / Ferry repair and new construction.

Monitor and assist with pricing and rates.

Review and maintain contracts for new boats.

Vendor/ Contractor /Customer relations received and issued purchase orders.

Responsible for coding and obtaining all signatures before submitting invoices to Accounts payable.

Prepared and maintained departmental information including timesheets, contracts, work orders, and client database.

Maintain schedule and arrange meetings.

Make travel arrangements; flight, hotel and restaurant. Billing Clerk Duties

Manage invoicing for all three yards in a timely manner, over 10 million dollars in invoicing per month.

Guaranteed the precise recording of customer payments.

Office Support for all departments including accounts receivable, payable and cost accounting. Cash applications and balancing reports for accounting.

Close out jobs and reconcile.

Created new template in Excel for faster invoicing and accurate billing.

Answered the switchboard, trained new clerks.

Human Resources Assistant Duties

Conduct New Employee Orientation.

Provide recruitment and support functions for the Human Resources Department and receives visitors, applicants, and employees.

Maintain applicant flow process.

Provide information to employees and managers regarding human resources related inquiries 401K and medical benefits.

Coordinate and perform records management of Human Resources and employee data.

Assists in providing problem resolution for benefits, compensation and other employee related issues.

Sensitively handle confidential matters, including disciplinary proceedings and records.

General administrative duties such as filing, faxing, copying, scanning, and mailing.

Education:

San Jacinto College Central Pasadena, TX.

Executive Administrative Assistant Associates Degree Milby High School Houston, TX.

Diploma

Qualifications:

Bilingual in Spanish

MS Office Proficient with (MS Word, Excel, Power Point & Access)

Timberline Software

Microsoft Dynamics Navision

Finesse

IMS Software

QuickBooks

Cash Applications

Typing (60WPM)

Collections

Reconciliations

10 Key

Data Entry

Switchboard skills

Scheduling

Travel arrangements

Database Management

Customer Service

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