Manager Administrative Assistant
Resume:
PROFESSIONAL PROFILE
Administrative professional with: organizational, communication & technical skills. Recognized as an effective problem solver with ability to multi-task & achieve organization & team goals.Performs a broad range of administrative responsibilities including, processing of records, coordinating of training activities, creating training material, provision of customer service & booking travel. Also certified to maintain SAP HR.
EDUCATION
Delgado Community College, New Orleans, Louisiana
Milestone Technical Institute, Houston, Texas
EXPERIENCE
TMK-IPSCO, Houston, Texas 2014-2016 Administrative/Safety & Compliance
Directly handled Field Service Tickets, Invoicing, requesting funds for accounting.
Created training manual for my position to trained others, released/ receive funds in Axiom and submit to accounting for payment.
Organized meetings, managed calendars, and set appointments.
Reviewed and distributed incoming mail, email, and faxes and respond.
Process documents, presented reports in excel, and briefed papers.
Created purchased orders for company invoiced expenses.
Ensured that all applicable information was obtained to complete Safety & Compliance in the ISN Network system.
Atwood Oceanics, Houston, TX 2013-2014
Travel Administrative Assistant (Contract)
Answered phones & emails
Booked international & domestic travel
Managed calendars
Distribute mail and FedEx packages
Responsible for expense reports and invoicing
Obtained & filed documents for travel and prepared portfolio's
Maintained employee information in SAP.
Siemens Energy, Inc., Houston, TX 2012-2013
Executive Assistant (Contract)
Initially started off covering for front office providing support to the Sales Manager, International Sales Manager, and Project Manager.
Enter time into SAP, as well as prepare and submit expense reports.
Schedule domestic and international travel for managers and obtain travel visas.
Order and set-up lunches, set-up new hires and contractors, as well as schedule teambuilding events.
Responsible for projecting for monthly project management meetings.
Prepare Microsoft PowerPoint presentations, update organizational charts, and submit IT requests for project managers and sales.
Prepare requisitions in SAP, prepare goods receipts in SAP, and approve invoices in EZ Suite.
Responsible for ordering supplies, coordinate and book conference rooms, as well as prepare sales and marketing reports.
Responsible for schedule marketing conferences and expos.
Distribute customer visitor notifications, as well as respond and send emails on behalf of management.
Christus Health, Houston, Texas 2008-2012
Administrative Support
Provided executive support to the entire business office.
Trained and supervised other support staff, and customer relations.
Organized meetings, managed calendars, and made appointments.
Reviewed and distributed incoming mail, email, and faxes and often respond on behalf of the Chief Executive Officer.
Produced documents, presentations, and briefed papers and reports.
Validate Payer Reimbursement according to contract between facility and payer for commercial/government.
Insurance collection calls to commercial and government payers.
Insurance verification calls made to payers regarding eligibility, pre-authorization, pre-certification and pre-determination.
Maintained accurate employee coding and classifications.
Provided thorough information to new and current employees regarding available benefits and benefits enrollment.
Ensured that all applicable documents were maintained within the employee personnel files and medical files.
Allstate Insurance, Houston, Texas 2005-2008
Administrative Assistant
Provided support to the entire business office.
Trained and supervised other support staff, and customer relations.
Organized meetings, managed calendars, and made appointments.
Reviewed and distributed incoming mail, email, and faxes and often respond on behalf of the manager.
Produced documents, presentations, and briefed papers and reports.
Accounts Receivable
Created excel documents, including mail merges for mail outs.
Provided thorough information to new and current customers regarding new offers.
Ensured that all applicable documents were maintained within personnel
A Firm Touch Massage, Houston, Texas 2002-2005 Owner/Operator
Directly handled Sales & Marketing
Trained and supervised other staff, and customer relations.
Organized meetings, managed calendars, and set appointments.
Reviewed and distributed incoming mail, email, and faxes and often respond.
Produced documents, presentations, and briefed papers.
Often donated massages for various charity events.
Ensured that all applicable documents were maintained.
MD Anderson, Houston, Texas 2001-2002 Inpatient Service Coordinator
Provided support to the doctor & nursing staff.
Organized meetings, managed calendars, ordered blood & blood products, scheduled test and set appointments.
Prepared documentation for medical records, data entry doctor’s orders, and entered labs for inpatient’s.
Validate Payer Reimbursement according to contract between facility and payer for commercial/government.
Insurance verification calls made to payers regarding eligibility, pre-authorization, pre-certification and pre-determination.
Ensured that all applicable documents were maintained within the employee personnel files and medical files.
SKILLS
Typing 50 wpm
Proficient in Microsoft Word, Excel, PowerPoint and Outlook
SAP HR
Meditech
Pressure Protection Manager 99
Ultrapipe Operation Software
ISN Network
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