Administrative Assistant / Office Manager
Resume:
DJUANA MALOTA
Houston, Texas *7092
SUMMARY
Professional with 20+ years of experience as an Administrative Assistant/Office Manager and 6+ years of Project Support Specialist experience. Demonstrates excellent computer skills and ability to work independently or as a team member. Reliable, flexible and able to relate effectively to individuals at
all organizational levels.
SKILLS
MS Word
MS Excel
MS PowerPoint
MS Outlook
MS Outlook 365
SAP
Internet
Adobe Acrobat
Lotus Notes
Customer Service
Access Database
Renweb School Administration Software
Official Notary for State of Texas (Commission Expires 11/5/17)
EXPERIENCE
04/2013 – Present
Office Manager/Administrative Assistant
Lutheran High North - Houston, TX.
Reports directly to Head of School and maintain key relationships with current staff, faculty and families of students. Duties include proper organization of front office including answering all incoming calls and distributing messages when necessary. Recording daily attendance. Maintaining all student files with required paperwork (application, immunizations, vision & hearing screens). Distributing and sorting daily mail. Maintain all office equipment and ensure that required service calls are done in a timely manner. Ensure that all required permits (elevator, fire alarm, security alarm, food services, etc.) are up to date and posted in appropriate areas. Order all supplies required for daily functions of the front office and for classrooms. Schedule meetings or events that take place on campus. Process all cash deposits and check deposits daily. Process all check requests for reimbursement to staff and faculty. Process all invoices for payment from vendors. Prepare cash boxes for all sports events and other functions on campus. Assist Academic Dean with processing of transcript requests. Assist Admissions Dean with preparation of new student files and gathering all required paperwork. Create and update all announcements on outdoor bulletin board.
9/2003 – 04/2013
Project Support Specialist/Office Manager - Field Services
Siemens Demag Delaval Turbomachinery Inc. - Houston, TX.
Report directly to Manager of Field Services. Duties include performing all of the standard and some
specialized and complex aspects within area of specialization, apply documented rules, past practices, or instruction on an independent level and effectively identify problems as they occur and take appropriate steps to solve them in situations where the problem is difficult or complex. Maintain all current work order files with the proper documentation (current PO, current billing rates and all invoices pertaining
to job). Acknowledge PO’s from customer and open customer work order via SAP. Request all PO’s (internal & outside), process all goods receipts against customer orders. Pull time & expense from MYSPGI for all technicians currently working on jobsites for preparation of invoicing. Process all invoicing (internal or outside) when job is completed or process monthly invoice for ongoing jobs. Track outside technicians coming from other countries making sure proper documentation is completed (Visa, TWIC Card, etc.). Organizing and maintaining office supplies/files, schedule meetings, appointments,
conference rooms and maintenance of office machines. Maintain vacation and sick time documents. Prepare expense statements. Answer incoming calls, take messages, respond to questions,
sort and distribute mail, make copies and fax. Prepare all aspects of domestic and international travel, including airfare, hotel and car. Prepare, compose and edit complex memos, documents and other correspondence. Prepare presentations, reports, spreadsheets and other documents.
6/2001 - 2/2003
Administrative Assistant/Office Manager
Fleetwood Retail Corp. - Houston,TX.
Reported directly to the Manager of Business Development and maintained key relationships with Sr. Credit Manager, Mortgage Manager, Processing Supervisor and Field Representatives. Main duties included creating and distributing monthly management reports, processing expense and call reports,
coding departmental bills, maintaining personnel files, new employee set-up/orientation and performing special projects as needed. General duties included mail distribution, ordering office supplies, maintaining marquee information, filing correspondence, arranging travel, answering and routing incoming calls and other clerical duties as needed.
11/1990 - 4/1998
Administrative Assistant
Pennzoil Company - Houston, TX.
Reported to and assisted two Information Technology Managers. Duties included answering phones, maintaining department credit card logs and statements, expense statements, phone logs, budget and
account logs, vendor files, on call schedules, organization charts, pager lists, attendance and vacation records. Scheduled meetings and events, travel arrangements, ordered supplies, maintained fax and copy machines and performed other special assignments as needed.
EDUCATION
5/1984
John Foster Dulles High School
Sugar Land, TX.
Diploma Received
REFERNCES
Stacy Spanos – 832/647/0093
Melissa King – 832/341/5131
John Slomcheck – 713/478/0961
Dallas Lusk – 713/255/3639
Danielle ReBeau – 281/236/8382
*Written References Upon Request
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