Administrative Assistant Office

Helen R. Calvillo

Whittier, CA 562-***-**** Email: ***********@*******.***

Office Administration

As an Office Administrator, with over 15 years of experience, I have worked in Human Resources, Accounting and General Office. My career has been a diversified position expanding my skill and growth while working alongside many levels of an organization.

Professional Experience

Lakin Tire January 14, 2016 - May 6, 2016

Temporary Assignment

Reported to HR Generalist

Maintained all Personelle Files

Maintained DOT files for the Transportation Department

Helped set up month!y lunches

Sanitation District of Los Angeles September 14, 2015 - November 21, 2015

Temporary Assignment

Reporting to the Superintendent, JPPCP Laboratory

Enter in all productive hours for 30 Employees into the Mainframe data base

Enter in Compensation time earned and taken

Keep track of all vacation time

Enter in Atbsent Without Pay (AWOP) hours

Keep track of all hours on an excel spreadsheet

Maintain all Supervisor appointments in Outlook

Maintain Conference room schedule

Apperson, Inc. 2008 – 2015

Reporting to the VP-Talent Engagement

Office Coordinator. 2012 - 2015

Provided day-to-day coordination for the Corporate Headquarters and all Regional Offices in the areas of meetings, travel and event coordination, vendor relations, created purchase orders, office supply ordering, and receptionist back up.

Served on the company headquarters relocation committee. This kncluded; employee and vendor communication,office and cubicle mapping, ordering furniture, and recycle program.

Assisted accounting with coding o check,check requests, expense reports, process of monthly

statements and daily invoices.

Human Resources Assistant. 2010 - 2012

Assisted with FMLA procedures, Workers Compensation, responsible for ensuring forklift Certifications were up to date.

Was on the Safey Committee, scheduled CPR classes for all locations.

On-boarding procedures for all new hires

Assisted in new benefit enrollment and changes

Contacted potential new employees for interviews with HR

Maintain personnel files

Scheduled all benefit meetings with vendors and employees

Receptionist/Administrative Assistant 2008 - 2010

Screened and answered all incoming calls

Assisted Accounting with coding checks, check requests, processing of monthly statements and daily invoices.

Scheduling of conference rooms, and distributing of mail and faxes

Coordinated outgoing packages with vendors

Anning-Johnson July 2004 – November 2007

Receptionist/Administrative Assistant

Screened and directed all incoming calls, responsible for incoming and outgoing mail, tracked postage, coordinated overnight packages with carriers.

Project tracking, ensured compliance of MSDS and Certifications, mapped medical clinic locations for jobsites, assisted payroll administrator with new hire packets, and assisted accounting with filing invoices and checks.

Certifications

HIPPA Certified

Software

MS Office Suite (Word, Excel, Outlook) AS400, PowerPoint and AX knowledge.

Contact this candidate