executive secretary

MRS. SUNITA GEORGE JAMES

Mobile No.: +91-989*******

E-mail: ***************@*****.**.**

EXECUTIVE SUMMERY:-

MBA (Marketing) with 10 years of experience of Executive-level Secretary.

Highly organized, energetic and dedicated executive secretary strongly motivated to be of service putting much positive stance into every piece of work.

Multi lingual administrative professional with experience of providing executive-level support. Self starter with exceptional interpersonal & Organizational abilities, supporting daily office operations. Expertise in

Calendar management, Meeting co-ordination, Expense reporting Travel arrangements and budget administration. With excellent verbal & written communication skills, my ability to work effectively under pressure & to meet tight deadlines seems me thrive in challenging positions. Discreet & calm professional manner.

Vast knowledge in Microsoft Office applications and other related office software.

OBJECTIVE:- Looking forward to work in a professionally competent environment where my organizational & communication skills can be fully utilized to assist executive in daily tasks.

KEY SKILLS:- Microsoft Office – Power Point, Word, Excel and Outlook, Sap Environment, Good verbal and written communication skills, Positive attitude : Adaptable and Flexible

EMPLOYMENT SCAN

Force Motors Ltd., Akurdi, Pune Jan’12- Jan’ 16

Executive Secretary to VP – AVD Sales & Marketing Dept.

ATTAINMENTS:

To taking care of office correspondence like inward, outward mails.

To co-ordinate with other departments, proper delivery of correspondence.

To take dictation from VP and draft routine correspondence, letters & memos.

Provide administrative support to Vice President in a timely & continuous manner.

Arrange for & manage materials for Vice President's meetings with staff & clients which requires initiative, industriousness & the ability to work to tight deadlines.

To Prepare various monthly & daily reports as per the procedure.

Compile reports on daily basis ie. All India Daily Report (Billing, Retail, Delivery, Enquiry,Test Drive, Demo, & Stock (Phy. & Advance stock), Billing of daily report for Model-wise for all states / Stock Report / Production Report with graph / Stock Transfer Report

Preparing & sending target letters to all dealers state-wise.

Preparing & sending incentive letters to all dealers quarter-wise.

Monitoring the office filling system.

Meeting management (Scheduling meetings, seminars & reviews).

Scheduling interviews as per VP availability. Guest & visitors management.

Co-ordinate with HR for various work. (monthly reports for new joiner, confirmation letters)

Follow-up enquiry report sheet ie. Hot, cold & warm enquiry, compiling this report.

Compilation of Tour Budget Report to all field staffs with ZMs & BMs on monthly basis.

Up-dating Field Staff list of AVD Sales & Service dept. for address, contact nos, e-mail id, Ticket no, and C.C.no. & updating dealer contact details in a system.

Booking conference rooms, Preparation agendas, attends meetings where appropriate and taking minutes of meetings, arranges telephone conferences as required.

All sort of other activities as per need basis of the department coordination between departments.

Making Calender of Vice President, Keeping records of address book of Vice President.

Arrangements of travel, hotel, guest house (Domestic) This is being carried out by way of interacting with Corporate & Travel Desk & through internet.

Maintaining highly confidential matters, correspondence under the direction of Vice president.

Maintaining different events of departmental like birthday celebration.

Coordination with various HOD's for daily reports and subsequent MIS.

Provide full secretarial & administrative support service.

Finolex Cables, Urse, Pune Jul' 10-Dec'11

Executive Secretary to Plant Head – Optic Fiber Div.

ATTAINMENTS:

Organizing meeting, writing minutes and distribution to all the members of the meeting.

Drafting communications & letters.

Maintaining event diary of Plant Head & ensure all activities such as meetings, visits, get together, party presentations, etc. as per planned schedule.

Travel Booking of Plant Head & his entire team at Pimpri office.

Prepares travel arrangements and prepare expense reports for Plant Head & his entire team.

Preparing minutes of meeting, Project Status Review meeting, MIS meetings, etc.

Coordination for sending greetings to the customer’s & important people in the group.

Maintaining Expenditure of all the events organized.

Coordination & Follow-up with functional heads.

Working on Follow-up / display of notices to ensure various meetings, seminars & Training.

Maintain all the bills such as Canteen / Transport / Consultants / Phone/Land line/ Data Cards & get it signed by the concerned person & send it to finance department.

Taking care of Visiting cards for employee set-up.

Manage all pantry supplies & Food / Snacks for the visiting guests.

Managing correspondence on behalf of the Sr. Vice President through Emails or phone Calls,Taking, forwarding messages, Calendar management.

Co-ordinate with all concerned departments to ensure smooth flow of information’s.

Making personal bills such as travel, medical, petrol and hotel submit to account Department (Only Sr. Vice President)

Receiving and sending e-mail as required by departmental head from time to time.

Screening the papers, emails, reports, faxes, letters etc.

Maintaining confidentiality of personal, official information and documents.

Issuing of dresses, lockers and access control cards to new employees and getting back from them at the time of leaving the job.

Maintaining records of access control cards.

Looking after cleaning of dresses, aprons, office shoes, clean room shoes, glasses etc.

Using office equipments like scanner, fax, and copier and handling concerned parties for payment, any problem etc.

Responsible for controlling and setting up of copying / printing limits of Photos copier.

Procurement and stock of toner for Xerox machine, Fax – cartridges, first Aid medicines.

Procurement of materials for clean room e.g. clean room shoes, dresses, aprons, scrubber pads, office shoes etc.

Co-ordination with departments e.g. accounts for vouchers/cash etc, HR for House – Keeping Material, Stationary requirements, Security for visit of guests etc.

Elca Quality System, Bhosari, Pune Jan'02-Feb'07

Secretary to GM

ATTAINMENTS:

Correspondence with the parties / Banks / Insurance Agents & follow-ups on documentation.

Taking dictations & typing letters.

Making arrangements for conference / meetings etc.

Maintaining up-to-date filing system.

Typing of test reports both Govt. & Private customers.

Answering customer’s questions regarding receipt of samples & its testing status.

Updating customer’s database.

Making Challan for returnable sample.

Academic Credentials

M.B.A (Marketing ) 71%

B. Sc (Zoology) 59%

Diploma In Computer Operation 63%

Certificate Course In Information Technology 85%

English Short hand 80 w.p.m. 'B' Grade

English Typing 50 w.p.m. 95%

SAP

Personal Dossier

Full Name : Sunita Geroge James

Date of Birth : 5th January 1980

Address : Siddhivinayak Colony, Servey No. 61, Plot No. 15 / 163, Kewale, Dehu Road, Pune 412113.

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