Administrative Assistant Office

Beverly E. Holder Home 404-***-****

**** ***** ***** *******, **** 240-***-****

Kennesaw, Georgia 30144 ******.*******@*****.***

CAREER OBJECTIVE

A motivated administrative professional seeking a position in a challenging environment. Over 15 years experience successfully providing Administrative and Secretarial support to some of Atlanta’s leading companies. Proficient in a range of computer applications. Well-developed communication and customer service skills. Proven ability to efficiently plan and manage multiple assignments to meet tight deadlines. A proactive problem-solver who gets the job done.

SKILLS AND QUALIFICATIONS

Software – Share Point, Hummingbird, Interwoven, Legal Key, Windows XP, Microsoft Office 2003/2007/2010 (MS Word, Excel, Outlook, Power Point), Concur, Calendaring, Filing, Typing, Database Administration, Travel Coordination, USPTO, E-verify, People Soft, Dynacal, ACS, Sales Force

Excellent interpersonal skills, phone manner and office etiquette.

Strong analytical & organizational skills.

EMPLOYMENT

Alere Health, LLC Atlanta, GA 08/ 2014-08/2015

Alere Health provides innovative diagnostics that deliver reliable and actionable information, resulting in better clinical and economic healthcare outcomes globally.

Legal Executive Assistant to the Senior Executive Vice President and General Counsel

Assigned special projects and/or ongoing responsibilities requiring specific knowledge of a key aspect of the department’s operations.

Enforces, tracks, organizes and files a wide variety of contracts according to an established contract tracking process.

Communicated and/or coordinated executive's instructions and desires with various individuals and departments.

Obtained information from other executives or outside representatives.

Scheduled appointments and arranges meetings, conferences and travel.

Occasionally routed or answered routine correspondence not requiring executive's attention.

Drafted correspondence for executive's final approval.

Prepared documents requiring knowledge of legal terminology and document formats, such as contracts involving confidentiality agreements, non-disclosures, master agreements, licenses, leases, employment and related matters, memorandum, and demand letters for approval and use by attorney.

Organized and expedited flow of work though attorney’s office. Initiated follow-up action.

Independently researched a variety of complex information requests.

Maintained confidential department records and files.

Global Payments Inc. Atlanta, GA 11/2012 –6/2014

Global Payments is a leading worldwide provider of payment technology services that delivers innovative solutions driven by customer needs globally.

Legal Administrative Assistant to Senior Executive Vice President and General Counsel

Provided administrative support to Executive Vice President and General Counsel and staff attorneys such as managing calendars, copying, faxing, scanning documents, and proofreading correspondence.

Reviewed incoming mail and distributed corporate legal documents to attorney’s mailbox and general departments.

Organized, filed and maintained legal documents and correspondence.

Processed all invoices to be paid in a timely manner.

Prepared attorneys expense reports and made domestic/international travel arrangements.

Outsourced Merchant Agreements to be reviewed by Attorneys and signed by General Counsel, copying, scanning and filing.

Utilized Legal Key to create files and searches per attorney’s request and maintained legal file room.

Auto Trader.com Atlanta, GA 5/2011 – 3/2012

AutoTrader.com is a majority –owned subsidiary of Cox Enterprises.

Human Resource’s Assistant

Organized and maintained confidentiality of all personnel records, scheduled appointments and maintained calendar for managers and supervisors, prepared expense statements, made travel arrangements, meeting agendas, and coordinated conference calls involving local and divisional offices.

Organized and coordinated large meetings.

Consolidated and distributed weekly reports to managers.

Maintained HR file room, created all new employee files, audited all I-9 employment forms.

Tracked process to ensure timely compliance.

Maintained employment cases, agreements and organizational charts.

Tracked status/updates on projects, updated projects scorecards, monitored HR processes and identified improvement opportunities.

Coordinated department’s incoming and outgoing mail.

Worked special projects as needed (professional development training materials).

Coordinated invoices and ordered all office supplies.

Note: Contract Position

Howrey, LLP Washington, DC 7/2003 – 2/2010 A global law firm that practices antitrust, global litigation and intellectual property law.

Trademark (Legal Administrative Assistant)

Provided administrative support to eleven paralegals and two partners. Maintained calendars and scheduled appointments.

Prepared all travel arrangements, coordinate meetings and ordered office supplies.

Processed intake of matters; conducted preliminary trademark searches and ordered full searches and drafted correspondence.

Utilization of trademark applications and other USPTO filings, extensive copying and mail merge. Created letters for certificate of registration, renewals and change of address to mail to the foreign associate per paralegal instructions. Maintained documents in Interwoven, maintained and updated docket.

Processed invoices for reimbursement, following up with accounting department in reference to payment to the foreign associate.

Processed incoming and outgoing mail, including FedEx shipments, and docketing deadlines.

Oversaw records management practice with utilization of Legal Key.

Accounting (Administrative Assistant to Controller)

Provided administrative support to the controller of the Accounting Department such as answering telephones, assisting visitors and resolving a range of administrative problems and inquiries.

Composed and edited correspondence and memorandum from dictation, verbal direction and from knowledge of policies; prepare, transcribe, compose, type, edit and distribute agendas and minutes of meetings.

Prepared all travel arrangements and coordinated meetings, ordered office supplies.

Processed invoices for reimbursements to various vendors, devised and maintained extensive filing system.

Created document tracking system and ensured flow of materials.

Maintained various calendars, processed incoming and outgoing mail, including FedEx shipments.

Note: Transitioned to Legal Administrative Assistant

Legal (Project Assistant)

Performed trademark searches.

Received documents from attorneys or through electronic transmission; determined whether they meet legal requirements and the quality of a document for photographic reproduction; determined the acceptability of the notarized portion of a document. Indexed documents for recording; entered document information into an automated records management system.

Maintained accurate records and files related to work performed.

Operated reproduction and imaging equipment to produce copies of records, legal documents, and maps for archival storage and/or for distribution to the client.

Performed a variety of general office support work such as answering telephones, distributing and processing mail, inventory and ordering supplies, file management and retention.

Note: Transitioned to Permanent Position

EDUCATION

Pleasantville Senior Comprehensive - Trinidad WI

Poly Tech Institute – Trinidad WI

REFERENCES

Available upon request

Contact this candidate