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Administrative Assistant, Executive Assistant, Office Coordinator

Middletown, NY, 10940
April 23, 2016

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Jessica Nunez

** ****** ******

Middletown, NY **940

Mobile #: 917-***-****



To obtain a position where I can utilize my skills to make a meaningful contribution to the organization.


5/23/11-9/9/11 Montefiore Medical Center

Residency Coordinator

Assisted new residents and fellows with their applications and all other materials.

Reported to the Assistant Director of the Residency Program and the Administrator of the Urology Department.

Managed all residents and fellows personnel files.

4/18/11-5/20/11 Montefiore Medical Center


Assisting Credentialing Manager in the Department of Medicine with any workload that she may have.

1/8/07-4/15/11 Montefiore Medical Center

Administrative Assistant

Answer a multi-line telephone and take messages when needed.

Schedule conference room availability manually and on Groupwise calendar.

Arrange meetings between multiple doctors and staff.

Responsible for keeping Medical Director’s calendar up-to-date.

Order supplies from different vendors when needed.

Compile and distribute minutes of meetings.

Work with programs, such as, Microsoft Word and Microsoft Excel daily.

Also in charge of a system called Scribe, which involves creating new groups and users for upcoming faculty and staff.

Responsible for the Director of Pediatrics/Emergency Medicine’s GroupWise calendar.

Responsible for month to month Press Ganey and LYNX Medical Systems reports and transferring all of the necessary data into Excel charts and spreadsheets.

Arrange all Pediatric Dashboard Reports with OTPS and send them out to all of the division chiefs.

Responsible for setting up meetings for the Pediatric and Emergency Medicine Departments.

Familiar with filling out check requests, petty cash and employee reimbursement forms.

Prepare invoices, reports, memos, letters and other documents using word processing, spreadsheet and/or presentation software.

Open, sort and distribute incoming correspondence, including faxes and email.

Perform general office duties such as ordering supplies, maintaining records, management systems and performing basic bookkeeping.

6/21/04-1/5/07 Montefiore Medical Center

Senior Clerk

Check-in patients at the front desk.

Verify insurance at time of visit if it was not done prior.

Update the patients’ demographics in IDX.

Keep charts up-to-date for the following day.

Schedule new and follow up appointments in IDX and Care Cast systems.

Collect co-payments and past due balances at time of patient’s arrival.

Familiar with checkout and TES charge entry.

Able to schedule MRI, CT scan, and all other diagnostic tests.

Also familiar with Medicaid verification using the Eagle program.

Basic knowledge with IDX Radiology program (Scheduling, editing x-rays, tracking, and arriving patients).

1/28/02-6/17/04 Eastgate Realty

Administrative Assistant

Answer a multi-line telephone.

File and keep track of all documents coming into the office.

Experienced in accounts payable and receivable.

Computer literate (Work with programs such as Microsoft Word, Microsoft Excel, Lotus 1-2-3, Corel Word Perfect 7, Microsoft Works, and Microsoft Outlook Express).

Familiar with payroll and allocations for all employees.

Order building supplies from different companies.

10/10/01-1/14/02 Connect Marketing


Kept record of all sales the employees had for every week.

Answered a multi-line telephone.

Set up interviews for all upcoming marketing candidates.

Worked with Microsoft Office and Microsoft Excel.

7/2/00-9/4/01 Cookie’s Department Stores

Sales Associate


American Intercontinental University Online (September 2009-March 2010)

- 24 Credits earned in Healthcare Administration.

Novax Technology Center (September 2000-March 2001)

- Certified A+ PC Technician and completed Networking and Microsoft Certified Professional Classes.

Cardinal Spellman High School (September 1996-June 2000)

- Received a Cardinal Spellman High School Diploma.

- Received awards for First and Second Honors and also an award for 4 years of Perfect Attendance.

- Nominated in Who’s Who Among American High School Students.


Proficient in Microsoft Word and Microsoft Excel.

Basic Knowledge of PowerPoint.

Proficient in IDX, IDX Radiology, Care Cast, Phoenix and Eagle systems.

Type 75-80 wpm

Professional References Furnished Upon Request

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