Administrative Assistant

Jamie (JD) Scheuering

Cell: 303-***-****

Milliken, CO

************@*****.***

Core Accomplishments

Scheduling

Facilitate orientation of new employees, schedule and host large events, meeting planning and travel for CTO/CIO, VPs, and staff using Lotus Notes and Outlook.

Human Resource

Facilitate site specific new hire orientation, and submit I-9s utilizing e-verify, work with company legal representatives regarding employee H1b legal processes, candidate recruitment, maintain EHS and OSHA Logs, maintain personnel files.

Process Improvement

Demonstrate proficiencies in telephone, e-mail, and front-desk reception within a high-volume environment.

Improve and implement a digital process for transferring personnel records to and from Human Resources with minimal paperwork lost and with a substantial cost savings to the organization.

Customer Service

Manage clients by identifying their needs quickly and gaining their trust; while approaching complex situations and resolving problems to maximize efficiency.

Administration

Perform varied administration tasks such as vendor management, manage facility operations, manage office budget, AP, scheduling travel, creating presentations and reports, collect and enter timesheet data, process travel and miscellaneous expense reports, shipping and receiving.

Payroll Assistance

Assist with payroll preparation for staff and enter data into a cumulative payroll document using Excel and Kronos.

Data Organization

Improve the office organization utilizing Microsoft Word, Access, Excel, Sharepoint, Peoplesoft, Lotus Notes, Kronos and Visio Software, and Concur

Professional Experience

Clinical Research Assistant – Boulder, Colorado June 2015 – Current: Kelly Services / Medtronic

Create Trial Clinical Files

Audit Clinical Trial Files

Archive Clinical Trial Files

Data Entry in Access and Agile System

Train in ISO 13485:2003 program and procedures

Assist with Sunshine Reporting

Data Analyst – Greeley, Colorado April 2015 – May 2015: Appleone / Animal Health International

Data entry

Analyze and interpret data

Senior Administrative Assistant – Boulder, Colorado January 2013– July 2014: Quad Graphics / Vertis

Provide Administrative Support to 35 employees

Manage facility issues as required

Manage security issues as required

Analyze and Interpret Client Network Traffic Data

Shipping and receiving

Executive Administrative Assistant – Boulder, Colorado June 2005 – January 2013: Vertis

Provide Administrative Support to CIO / CTO, Human Resources, Multi-Cultural Sales, Legal, and 375 IT employees

Accounts Payable and Vendor Management

Create Purchase Orders

Non-Disclosure Agreement disbursement

Recruit new employees for the management teams using 5 various vendors, and various social media

Execute new hire on boarding practices utilizing Peoplesoft

Perform site specific new hire orientations

HR Liaison for the site staff and corporate HR

Maintain EHS and OSHA logs utilizing Excel

Manage facility issues as required

Manage security issues as required

Meeting and large event scheduling

Schedule travel utilizing Concur

Process expense reports

Shipping and receiving

Administrative Assistant – Boulder, Colorado November 2004 – June 2005: Bolder Staffing / Vertis

Provide Administrative Support for 80 employees and 15 remote employees

Provide Administrative Support to the Vice President of Development and Vice President of Multi-Cultural Sales

Accounts Payable and Vendor Management

Create Purchase Orders

HR Liaison for the site staff and corporate HR

Track employees vacation

Schedule meetings and large events

Schedule travel

Greet visitors

Answer 100 line phone systems

Schedule various staff meetings using Lotus Notes and Outlook

Staff payroll preparation using Excel, and Kronos

Shipping and receiving

Education

Linn-Benton Community College an Extension of Oregon State University

Major: Animal Science Minor: Agriculture Economics

Albany, Oregon; Corvallis Oregon

Other Training: Six Sigma, Customer Service, CPR, First Responder, Peoplesoft, Salesforce, Google Docs, Kronos, Sharepoint, Lotus Notes, Outlook, Agile, ISO 13485:2003, SOPs and Various In-House Software, Master Gardening Classes.

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