Management Administrative Assistant

Marilyn Camargo

*** ********* ****** **** *******, MA 02132

Mobile: 857-***-**** - *********@*****.***

SUMMARY: Polished Paralegal/Legal Administrative Assistant with over 10 years of experience establishing organizational strategies and utilizing technology to enhance speed and accuracy of administrative tasks. Self-starter who meets project deadlines and requirements while performing multiple tasks within fast-paced environments. Respond rapidly and appropriately to changing circumstances; evaluates problem, quickly and efficiently to effect positive change, and to be able to refocus on new priorities. Outstanding interpersonal communication skills and team mentality. Strong computer literacy with a proven track record of mastering applications a multitude of complex work assignments to meet the office’s deadlines and demands.

EDUCATION

Northeastern University / Certificate Program 2004

Paralegal Professional Certificate Boston, MA

Northeastern University 2000

Bachelor of Arts - Political Science & International Relations Boston, MA

PROFESSIONAL EXPERIENCE

MIB Group, Inc. 2/2016 – 6/2016

Disputed Case Specialist Braintree, MA

Responsible for the processing incoming Reinvestigation requests by consumers disputing the accuracy of information reported on their MIB record, a consumer reporting agency regulated under Fair Credit Reporting Act (FCRA). Provided consumers with their MIB Disclosures and notices pertaining to information reported on their medical records. Maintained accurate records of all consumer and Member Company’s correspondence. Interacted with Medical Directors and Underwriters on a daily basis via phone and email, as well as answering consumers’ questions regarding disclosure and aided MIB member companies in the processing of disputed accuracy requests. Worked on 4 -5 different database management systems for tracking requests and for processing confidential information from Member Companies and consumers.

Harmon Law Offices, P.C. 12/2014 – 4/2015

Legal Assistant – Foreclosure Department West Newton, MA

Responsible for daily database management, managing files and processing file requests for the Foreclosure and Closing Departments. Prepare closing and post-closing documents; overnight mailing of packages, daily communication with tax collectors to obtain outstanding real estate and tax bills in order to complete foreclosure procedures. Complete various other assigned tasks that require attention to detail and deadline(s) such as; mailing for notice requirements for the Foreclosure department; communication with clients and borrowers; and complete assignments update on a regular basis to ensure accurate information.

Cambridge Housing Authority 9/2009 – 9/2012

Paralegal/Legal Assistant/Legal Department Coordinator Cambridge, MA

Provided daily support to General Counsel, ADA Coordinator, Operations Department, and in-house Attorney’s, tasks consisted of reviewing confidential information, analysis, preparation of legal document, and organizations of litigation schedule. Conducted research and developed solutions, options and alternatives for a wide variety of confidential and complex landlord/tenant related problems. Served as the legal liaison between General Counsel and all other departments for the housing authority; and dealt directly with court and agency personnel, assuring the prompt delivery of legal documents and filings. Ensured accurate and efficient legal services for the daily operations of the Legal Department

Created, organized and maintained various databases regarding civil and summary process litigation, administrative, and Housing Authority files and indices. Maintained litigation calendar, prepared and filled complaints directly with the court. Scheduled and coordinated evictions with and constable, moving. Drafted motions for issuance of execution, eviction notices, notices to quit, and general correspondence, under the supervision of general counsel and covering attorney. Propounded and responded to admissions, interrogatories and requests for reproduction of documents, prepared subpoenas, affidavits, motions, deposition notices, abstracts and legal research memoranda as required. Application of agency rules and court procedures for filing and tracking purposes of court documents for court hearings and trials. Performed legal research, reviewed and evaluated personal injury claims and filing of claims with adjustors, prepared files for court and for internal use and distribution. I attended trial hearings and motion hearings at the Cambridge District Court as representative of the legal department for the housing authority regarding summary process matters, small claims and other civil actions. Tracking of case management of administrative agency procedures and case management requirements applied federal, state and local court rules and, including those regarding: filing, service, and discovery deadlines; filing and service requirements and securing witnesses.

Nuance Communications Inc. – Independent Consultant 2/2008 – 2/2009

Remote Transcription Services – Voice Recognition Software Lynn, MA

Provided remote transcription services utilizing voice recognition software from voice to text services, also supported Remote Transcription which includes dictation and front and back-end speech recognition, via secure web page and transcription tool. Transcription workflow was done in both English and Spanish.

Raytheon Company – Temp. Contractor 9/2007 – 11/2007

Administrative Assistant / Project Management Waltham, MA

Provided administrative support for two recruiters in the areas of Information Technology and the Senior Corporate Level Departments, as well as Corporate Talent Acquisitions Manager. Managed various projects for candidate acquisitions which included coordinating activities, preparing employment offer packages and interfacing with job seekers as well as Raytheon managers and administrative staff. Contacted and organized candidates’ appointments, interviews, travel and meetings on a daily basis. Scheduled and reserved travel arrangements for recruiters (flights, cars, hotels, etc.)

Contacted and assisted candidates through their online employment and background screening process with HireRight.com. Maintained online candidate acquisition and tracking database for Raytheon hiring managers, recruiters, and employees utilizing RayCATS to create new requisitions, manage and update existing requisitions. Daily interaction with Hiring Managers and their administrative assistants in various locations across the U.S. to coordinate schedules and calendar management.

United States Court of Appeals - 1st Circuit 12/2000 – 3/2007

Case Manager / Deputy Clerk Boston, MA

Managed and maintained official court records which included emergency appeals, expedited appeals, entering initial orders and establishing deadlines. Interacted and provided information to the public, members of the bar and all government agencies directly regarding rules and procedures of the court as well as case specific information. Due to a high volume of Spanish-speaking attorneys and litigants, I assisted the public, attorneys and personnel of the bar by translating for them.

Managed and maintained caseload on database of appeals in areas of civil, criminal, immigration, and bankruptcy from their inception to when judgment was rendered.

Monitored appeal status’ (both electronic and paper), documented motions, pre-screened cases, issued opinions and orders, drafted orders. Examined documents to determine the nature of request therein for appropriate follow-up.

Processed distributed files including trial exhibits, reviewed documents for completeness and conformity with the rules of the court.

Responded to written and verbal requests regarding motions, pleadings, briefs, opinions, complaints, and other documents, determining the availability and limitations in place for release of documents.

Generated case management, statistical, and other reports for review by court management from an automated case management system. Issued and distributed case management notices, judgments, opinions, orders and filings.

Served as back-up to Courtroom Deputy and attended court sessions and conferences in Boston and Puerto Rico.

SKILLS: Executive Office Management, Travel Planning, Confidential Correspondence Client Communications, Relationship Management, Court Filings, Project Management & Coordination, Legal Case Management Calendar, Document Management, General Accounting, Typing Speed 60-75 wpm, Extensive Database Management, Microsoft Word, Lexis / Nexis, PowerPoint, Excel, WestLaw, Microsoft Access, AIMS (Appellate information Management System), Lotus Notes Email & Scheduling, Novell/GroupWise, CM/ECF (Electronic Case Management Database),Adobe, Microsoft Outlook Email & Scheduling, PACER (Public Access to Court Electronic Records), Summation (Basic Knowledge), Quick Books (Basic Knowledge), Turbo Law, HireRight (Employment Screening Program), RayCATS (Raytheon Candidate Acquisition and Tracking System).

LANGUAGES: English, Spanish

Contact this candidate