Executive Assistant Manager

PERSONAL SUMMARY

Solutions oriented self-starter with strong focus on superior customer service and achieving results.. Seeking an opportunity to use diverse administrative background in Executive Assistant capacity.

PROFESSIONAL EXPERIENCE

RECENT LONG TERM REAL ESTATE CONTRACT ASSIGNMENTS:

Palos Verdes Bay Club, Palos Verdes, CA 2013 -2014

Handled tenant problems and maintenance issues on an ongoing basis

Conducted Internet research and product ordering as necessary

Generated rent rolls and other reports as needed

Ironstone Property Management, Los Angeles, CA 2012-2013

Executive Assistant

Handled client complaints and liaised with tenants to resolve complaints and repair issues

Organized and streamlined office systems to maximize efficiency and eliminate waste

Developed databases for tenant and vendors including insurance/parking violation information

Responsible for managing maintenance and repairs

Performed inspection of maintenance/repair work upon completion by vendor

Cross Creek Village HOA, Playa Del Rey, CA 2009 -2012

Executive Assistant

Responded to homeowner requests and notified homeowners of maintenance projects

Responsible for scheduling appropriate repair companies to perform necessary maintenance

Coordinated appointments with tenants and ascertained if work was completed and up to company standards

Prepared Board packets containing vendor proposals for Board approval and notified vendors of outcome and scheduled work where appropriate

Responsible for managing entry system, tracking/disbursement of entry cards and access to property by vendors

Kept Manager apprised of required maintenance and status of vendor/maintenance services performed

First Private Bank & Trust, Santa Monica, CA 2007 - 2008

Executive Assistant

Assisted Executive Vice President/Regional Manager and two loan officers on projects.

Supported Executive Vice President in connection with business development.

Generated project reports for other departments on a monthly basis.

Tracked monthly activities status of staff members.

Coordinated multiple projects and successfully prioritized tasks with good judgment

The Wilshire HOA, Los Angeles, CA 2006 -2007

Executive Assistant

Assisted General Manager with administrative projects

Handled homeowner requests and complaints

Followed up with vendors to ensure that homeowner problems were resolved in a timely manner

Maintained homeowner and vendor files

Albert Aizin Enterprises, Santa Monica, CA 2005 – 2006

Executive Assistant

Assisted financial adviser with various reports

Followed up with prospective clients from financial seminars

Coordinated logistics of financial seminars

Century Woods Homeowners Association, Los Angeles, CA 2001 -2004

Executive Assistant

Assisted General Manager with various and ongoing projects.

Completed board packets for board members for regularly scheduled board meetings.

Handled homeowner requests and complaints.

Followed-up with vendors to ensure that homeowner problems were being resolved in a timely manner.

Maintained personnel and vendor files.

Reported employee hours to the payroll company on a bi-monthly basis.

EDUCATION:

California State University, Northridge, CA (CSUN)

Bachelor of Arts, Sociology

SKILLS

Microsoft Office Suite (Word, Excel & Outlook)

Typing – 60 wpm/Fast Notes

Internet savvy

Ability to multi task and juggle projects with competing priorities

Strong work ethic with focus on achieving results

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