Sr. Administrative/Executive Assistant
Resume:
Heather Gray
Arvada, CO
*******.*******@*****.***
SUMMARY OF QUALIFICATIONS
Detail oriented Executive Assistant with 10+ years supporting senior level executives
Dynamic professional who successfully prioritizes and multitasks
Independent and self-motivated
Proficient research and writing skills
Innovative problem-solver, resulting in effective, permanent solutions
CORE COMPETENCIES
Expert in MS Office Suite (Word, PowerPoint, Outlook, Excel, Visio)
Document Creation
Event Planning
Creation/Preparation of Marketing Materials
Calendar management
Domestic and International Travel Arrangements
Expense reporting using Maconomy
PROFESSIONAL EXPERIENCE
FMI CAPITAL ADVISORS August 2012 – present
Private Investment Banking Firm
Administrative Coordinator – Investment Banking
Provide administrative support to four managing directors and three associates with a demonstrated ability to improvise, improve procedures, and meet demanding deadlines
Process highly confidential material with discretion and integrity
Process monthly expense reports reflecting supporting documents and budget code indexes
In charge of document creation, confidential file management, mail handling, and record handling
Coordinate and carry out special events, requests, projects and communication plans
Research and compile information on potential M&A Targets
Direct business relations and distribution of company literature to stimulate client interest and sales leads
Maintain client database
COBANK, ABC (Temporary) February 2012- August 2012
National Cooperative Bank
Recruiting Coordinator
Coordinated interviews including travel arrangements
Coordinated the onboarding process after acceptance including background and reference checks
Posted positions internally in ATS and externally at college websites and state workforce agencies
Assisted with scholarship program
JOHN HANCOCK FINANCIAL SERVICES July 2006 –January 2011
Public, Global Provider of Financial Services
Executive/Senior Administrative Assistant-Power & Infrastructure Team
Supported the Senior Vice President & Team Leader of Power & Infrastructure group
Supported a 14 member team including five senior level executives
Responsible for team production of investment reports
Managed document archives including tracking, electronic filing and distribution
Worked under high pressure deadlines managing various team projects
Coordinated special events to facilitate relationship building
DEUTSCHE BANK, Boston, MA January 2006 – July 2006
Public, Global Investment Bank
Administrative Assistant- (Temporary),
Compiled highly confidential client information and updated client files in accordance with Securities and Exchange Commission
EDUCATION
A.A.A, Business Administration, Dutchess Community College, Poughkeepsie, NY
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