Admin Assistant

SUJATA C. PRASAD

Address: B ***, Bhagirathi Vishwa, Shree Krishna Nagar, Aptewadi, Badlapur (E)

Phone: 897-***-**** Em0ail: ************@*****.***

OBJECTIVE

To grow as an enterprising, resourceful, and flexible professional by utilizing my skills and abilities to the maximum and leveraging my experience in contributing to the growth of the organization.

ACADEMIC

Second class in S.S.C From Mumbai Board.

Second class in HSC From Mumbai Board.

Second class in T Y B.COM From Mumbai University

PROFESSIONAL QUALIFICATION

Fully conversant with Application Software

XP, Windows, Ms-Office

i.e. Word, Advance Excel -2013, Power-Point, HTML,

Front Page, Page Maker, Photo Shop,

Outlook Express, Internet, Scanning

Account Skills Tally viz. 6.3 & 9.0

Comfortable with Internet Application in extracting information.

Having Good Knowledge of Typing

Eng. Typing Speed @ 40 W.P.M.

Mar. Typing Speed @ 30 W.P.M.

WORK HISTORY

Organization : Paradise Packaging Pvt. Ltd.

Position Held : Admin Assistant

Tenure : December 2013 till date.

Prepare and submit all relevant HR letters/ documents/ certificates as per the requirements of employees in consultation with the management.

Issuing appointment letters.

Handling inward and outward mails & Fax

Handling enquiries, maintaining database in Microsoft excel for the enquiries and purchase order.

Preparing Sales Invoices, plan logistics for day to day basis.

Follow-up with logistics team for dispatch of material at site on time & C Form.

Preparation of Maintaining Invoices, GRN and Quotations

Preparing letters, quotations, purchase orders, Challans & Invoices.

Prepare the outstanding payments.

Prepare Factory Program weekly basis.

Coordinate with factory persons for Stock requirement.

Handling Petty cash and maintaining vouchers.

Maintain credit and debit note.

Calculate the commission as per senior guidance.

Managing Files; use discretion & maintain confidentiality in handling sensitive information.

Organization : Runwal Homes Pvt. Ltd.

Position Held : Office Assistant

Tenure : January 2011 December 2011.

Providing reports to senior as per business need.

Prepare standard correspondence & monthly reports

Preparing Minutes of Meeting and circulate to the respective departments.

Updating of files as required by Director on regular basis

Maintain systematic record keeping and databases with daily updates

Maintaining appointment for the Director & other Department

Maintaining Structural & Architectural Drawing Reregister & issue drawings contractors.

Settlement of staffs travels expenses.

To keep a track of reimbursements for expenses incurred by the seniors for business purposes.

Co-coordinating with account department for reimbursement of travelling and other expenses.

To provide assistance in documents, reports and excel data.

Assisting management with the creation of Power Point Presentation

Handling Petty Cash & maintain records of the daily site Expenses.

Sending documents to head office routinely.

Assisting the Senior Clerk in his daily job.

Organization : Soma Specialties Pvt. Ltd.

Position Held : Office Assistant

Tenure : June 2007 November 2010.

Maintaining personal files of the employees.

Handling Vendors Registration

Handling Petty cash expenses

Handling of Office boys routine activities.

Taking care of the Annual Maintenance Contracts

Receive and log complaints Record complete details of the service requests /complaints from Clients, Assign Unique Identity numbers for all service requests / complaints.

Maintenance of all Equipment: a. Annual Maintenance Contracts (AMC) to be entered into and proper records to be maintained to ensure that all preventive maintenance carried out as per schedule agreed in the AMC.

Preparing letters for the annual maintenance contracts of the Peripherals of the offices.

Ensuring items are executed with the challan / hand over letters for repair / maintenance

Handling AMC / renewals and its related correspondence.

Sending defective materials/instruments to the workshop (Atgaon) for repairs and do the necessary follow-ups.

Dispatching spares/finished goods to the regional branches and keeping the record (Issuing materials from the stores, preparing challan and declaration/courier letter etc).

PERSONNEL STRENGTH

Confident, self disciplined Determined and a dedicated worker.

Willingness to learn and improve constantly.

A team player, continuous learner and proactive

PERSONAL VITAE

Date of Birth : October 6th, 1984

Gender : Female

Marital Status : Married

Language Known : English, Hindi, Marathi.

Sujata Prasad

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