Administrative Assistant Vice President

Carol M. Schwartz

*** **** ******, **********, ** 01453

Home: 978-***-****

Email: *****************@*******.***

Objective: Career Senior Administrative Assistant seeking a challenging position where my experience and skills will benefit the Company.

Qualifications:

Proficient user of MS Office Suite (Word, Excel, PowerPoint and Outlook).

Consummate professional dedicated to making the lives of busy executives easier. Serve as an effective gatekeeper;

prepare well-researched and accurate documents; manage busy calendars; and efficiently handle daily office tasks.

Hard working, team player and extremely dedicated

Experienced in handling highly sensitive and confidential material

Experience:

5/2013 – Present eHealth Inc.

Administrative Assistant

Provide administrative support to the Senior Vice President of Medicare, Vice President of Public Policy & Government Affairs, Vice President of Medicare Engineering and general administrative support to the Medicare team.

Responsible for maintaining complex calendars, coordinating internal and external meetings, coordinating conference calls, videoconferencing, and online meetings using WebEx and other online meeting sites.

Schedule travel arrangements (domestic and international), prepare visas and or passports as needed.

Communicate with the Accounting Department to insure that all payable invoices are paid on a timely basis and that receivables are billed in a timely and accurate manner. Create and process purchase orders and invoices work with legal as necessary to complete or manage contracts.

Organize group functions and meetings, negotiate rates with any vendors or off site venues as necessary, schedule events and secure calendar commitments from anyone visiting the office as well as providing administrative support for eHealth employees visiting from China.

Order office supplies for the department, screen phone calls and direct/redirect as appropriate, arrange for courier services and mailings, expense reporting, policies and procedures, etc. Partner with other departments (HR, IT, Facilities, etc.) on assigned duties and projects, as needed..

8/2011 – 3/2013 The Hanover Insurance Group, Worcester, Massachusetts

Sr. Administrative Assistant

•Provided administrative support to the Vice President Corporate Controller, Vice President of Consolidated Reporting and general administrative support to the Corporate Finance management team.

•Responsible for maintaining complex calendars, coordinating internal and external meetings, coordinating conference calls and videoconferencing, travel arrangements (domestic and international), order office supplies and equipment, process purchase orders and invoices, screen phone calls and direct/redirect as appropriate, arrange for courier service and mailings, expense reporting, policies and procedures, etc.

•Prepare PowerPoint presentations, internal memos and customer letters.

2003 - 2011 Staples Corporate Headquarters, Framingham, Massachusetts

Sr. Administrative Assistant – Staples Global Marketing (2007-2011)

Provided administrative support to the Senior Vice President of Global Marketing, Vice President of Corporate Branding & Advertising and Vice President of Cross-Channel Retail along with supporting over 170+ associates in a wide variety of tasks including calendar management, organizational charts, Webex, Telepresence, travel (domestic and international), internal/external meetings, purchasing and maintaining equipment, payroll, expense reports, policies and procedures, and space management.

Sr. Administrative Assistant – Staples Business Delivery (2006 – 2007)

Provided administrative support to the Vice President of Staples Industrial and the Vice President of Strategic Growth Initiatives, including attending meetings and preparing minutes, space management, PowerPoint presentations, expense reporting, travel arrangements (domestic and international), etc.

Sr. Administrative Assistant – Staples Corporate Marketing (2003-2006)

Provided administrative support to the Vice President of Retail Marketing, Vice President of Small Business Marketing and Vice President of Consumer Marketing in a wide variety of tasks which included calendar management, agendas for weekly/monthly staff meetings, creating and maintaining a Marketing Library.

1995 – 2003 Fidelity Investments

Sr. Administrative Assistant

Provided administrative support to the Vice President, Director and senior staff members of Telecommunications. Responsibilities included calendar management, travel arrangements, agenda preparation for internal and external meetings, processing of invoices, PowerPoint presentations.

Assigned and tracked work activity; interfaced with customers; supported groups and management.

1994 – 1995 Sodexo Corporation

Sales Coordinator

Provided administrative support to the Senior Vice President, Directors and sales executives. Produced sales proposals and supported documentation including graphic designs for presentations, organizational charts, financials, etc. Originated and tracked financials through the approval process and maintained a schedule for all proposals.

References: Will be furnished upon request.

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