Executive Assistant Administrative

Kenya M. Walton

**** ******** ****** – Brooklyn, NY 11207 – 917-***-**** Cellular – ************@*****.***

Standard Chartered Bank – New York, NY 07/15-12/15 Senior Executive Assistant to Global and Regional Managing Directors

Provided C-level executive administrative support; built and maintained internal and external relationships accordingly

Organized flow of work, prioritized responsibilities and ensured administrative functions are carried out in timely manner

Maintained busy calendar and scheduled appointments/meetings included video, tele-presence and teleconferences

Global support for executives and their functional areas

Coordinated travel and generated expense reports in compliance with company policies on People Soft

Assisted with presentation preparation, ad-hoc reporting and project management

On-boarded new staff which included; technology orders, office space, and access to buildings

Morgan Stanley – New York, NY 04/14-06/15 Senior Executive Assistant to Managing Directors and Executive Directors

Gatekeeper for C-level executives and their groups

Created and edited presentation materials through Microsoft Excel and PowerPoint for senior level meetings

Managed heavy calendars and coordinated weekly internal and external meetings including catering and audio visual

Developed working relationships with Executive Assistants to schedule meetings

Proofread and edited correspondence for proposals, letters and contracts on behalf of executives

Provided constant discretion concerning classified information

Planned extensive domestic and international travel itineraries including flight, hotel, local transport and food

Cain Brothers and Deutsche Bank 07/13-04/14

Senior Executive Assistant to Managing Directors

Morgan Stanley – New York, NY 05/07-06/13 Senior Executive Assistant to Managing Directors and Executive Directors

Provided C-level executive administrative support; built and maintained internal and external relationships accordingly

Managed heavy calendars while coordinated weekly meetings which included catering and audio visual

Monitored emails for the executives and flagged items which required immediate attention

Handled personal requests for various executives which included; planning vacations and coordinating events, etc.

Prepared vendor contracts and other compliance correspondence accurately in an efficient manner while managing relationships

Planned extensive domestic and international travel itineraries including flight, hotel, local transport and food

Management of multiple projects simultaneously with exceptional flow and sound professional discretion

Created PowerPoint presentations and monthly reports which were utilized by executives in various meetings

Handled expense reports and reimbursements for the executives and team through Concur

Shearman & Sterling, LLP – New York, NY 05/05-05/07 Senior Executive Assistant to Partners and Directors

Gatekeeper for Partners and Directors and their teams

Answered a multi-line telephone and sent messages to the appropriate area

Planned travel logistics for domestic and international business trips including flight, hotel, local transport and food

Ensured all invoices were paid in a timely manner

Maintained busy calendars and strategically planned meetings

Confirmed lawyers maintained compliance with the Continuing Legal Education on a monthly basis

Goldman Sachs – New York, NY 06/99-05/05 Senior Executive Assistant to Managing Directors

Maintained heavy calendar management and scheduled internal and external meetings to discuss financial product and services

Negotiated vendor pricing, contracts, managed relationships and resolved discrepancies

Organized corporate events, holiday parties and selected gifts for client distribution

Handled all aspects of domestic and international travel arrangements for the executives and processed reimbursements

Screened calls and provided information within the scope of authority and responded to executives emails

Education

Ashford University – Clinton, IA 06/09-08/13

Double Major: Business Administration & Political Science and Government – Bachelors of Arts (Graduated)

Skills - Highly proficient in Microsoft Word, Excel, PowerPoint, Outlook, SharePoint, Lotus Notes, Concur, People Soft and Adobe Acrobat

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