Administrative Assistant Manager

Laura L. Thomas, Administrative Assistant

Laura L.Thomas –Camarillo, CA 93010- Phone 818-***-****/*-******@*****.*** SUMMARY

Over twenty years of experience, in administrative support, project coordination, sales and service in architecture, engineering, and construction. Professional and able to work with people from varied backgrounds and professions. Coordinate and organize events with the ability to multitask and maintain professional demeanor.

WORK HISTORY

6/2006 – Current

Administrative Assistant-California Engineering Design Group, Inc.

• Perform all administrative duties including creating Excel spreadsheets. Created log sheet, and tracking of all sales proposals to match with purchase orders.

• Create job and accounting files, electronic and paper.

• Maintain construction files and assist with accounting files, adding change order’s, additional work authorizations, contracts, memos etc.

• Process submittal packages to Architectural firms and General Contractors.

• Continuously organizing files, both paper and electronic.

• Discretion with Client information and distribution of confidential documentation.

• Work with engineering to update and create specifications for projects manuals, pertaining to the mechanical and plumbing division.

• Requests for certificates of insurance and provide updated COI’s to clients as requested.

• Help create and maintain Company Marketing Brochures, and prepare marketing information to clients and future cliental.

• Phones, customer service, filing, archiving, and data entry. 9/2003 – 06/2006

Administrative Assistant - Leidenfrost/Horowitz Architect’s &Assoc, Inc.

• Perform all administrative responsibilities, including typing proposals and contracts for current and future clients.

• Organize and maintain Architectural Library by CSI code.

• Set up learning seminars for Architect’s and Designer’s on- going education.

• Receive, log and send out all submittal packages to General Contractors, Construction Managers, Owners and Subcontractors as needed for each project (Prolog Manager).

• Back-up Receptionist for busy 20 line phone system. 5/2002 – 8/2003

Project Coordinator-Spectrum Construction.

• Project Coordinator and Assistant to Operations Manager, Project Manager’s, and Client Response Team.

• Responsible for documentation, processing, certified payroll. Laura L . Thomas, Administrative Assistant

Laura L.Thomas -Camarillo, CA 93010- Phone 818-***-****/*-******@*****.***

• Collect, approve, and send invoice and releases to accounting for final processing.

• Start construction projects from owner contract agreements to subcontractor agreement.

• Meeting notes for weekly off-site project with owner and project managers.

• Completed and present close out packages to owner.

• Coordinate work schedule for Client Response Team.

• Interface with subcontractors on all invoicing and insurance matters as it pertained to each construction job.

• Maintain construction storage inventory for superintendents. Maintained company mobile phones.

• Responsible for all archiving of closed construction projects.

• Back-up Receptionist for busy 12-15 line phone system. 10/1999 –5/2002

Administrative Assistant- Forest Construction

• Assist three Project Managers in the Commercial Construction Division.

• Contract administration; setting up files by CSI divisions, invoice preparation.

• Transcription of meeting minutes at the construction site with owner, contractor, and sub-contractors.

• Maintained drawings and specification files.

• Coordinate meetings, and work with sub contractors.

• Dictation and letter writing for project managers.

• Back up receptionist on phones.

EDUCATION and TRAINING:

Antelope Valley College, 1975-1976

High School Graduate, 1975

National Business Forms School, 1994

Certified Spinning Instructor, 2000, 2001, 2002

Certified Phlebotomist State of California, (Current) COMPUTER APPLICATIONS:

Microsoft Office

AIA Contract Documents Electronic Format 3.0

FastTrack Schedule

Prolog Manager (basic)

PERSONAL REFERENCES:

Helen Craig, Human Resource-Lite Panels 818-***-**** Thea Johns, Retired Professional- Insurance 818-***-**** Thomas Pillard, Friend 818-***-****

Gracie Thomas, Friend 818-***-****

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