Executive Assistant / Office Manager
Resume:
Pamula Sando
*** **** ********* ***** ** 403-***-****
Calgary, Alberta T2J 0M8 ******@*****.***
Objective
Seeking a new and exciting opportunity to further utilize and promote my professional skills. A position where I can be an integral part of a team with a common goal.
Skills Summary
Proficient in both MAC and Microsoft as well as various accounting software programs (QuickBooks, Sage, JVNexus, Q-Byte, SAP)
Motivated, dedicated and loyal team player with a strong work ethic
Strong communication skills, written and oral
Professional Experience
National Music Centre – Executive Assistant to the President & CEO – February 2014 – January 2015
Provide complete support to the President & CEO and other members of the Executive team as required
Provide calendar and meeting requests for the Executive team
Provide Board support including minutes and Board books
Complete travel arrangements for all Executive and Board Members
Complete and submit expense reports for the President & CEO
Assist in event committees, meetings and attend the events as support as required
Provide advance support to the Executive team and all staff in regards to interviews, tours, etc.
Arrange tours and pre-tour information for potential donors, patrons, etc.
Work with the Fund Development team and assist in all aspects of creative fund raising, event planning, media exposure and all other areas of development
Work with the Community Building Team on internal and external events to help raise awareness. Windtalker Energy Corp – Director, Administration & Support/ Executive Assistant – May2011 – August 2013
Provide complete support to Executives and all Management
Working as liaison officer between the management and the staff
Compiling all daily reports from various departments
Prepare agendas before meetings, attend and complete meeting minutes and distribute
Assist Executives and Management with decision making
Arrange contracts on all office equipment
Assist Accounting and Production Accounting with data input and prepare reports for issue
Maintenance and master control of Accounting Software (JVNexus)
Control weekly cheque runs including control of cheques written
Maintenance of cheque register (Manual and Electronic) including maintenance of void/cancelled cheques and maintenance of manual file
Complete handling of all Human Resources including confidential Employee files, payroll (Ceridian), position postings, potential employee screenings and testing, personnel relations, holidays and incorporation of a company wide benefits plan
Complete administrative support of the Geology Department including: maintenance of the confidential well filing, all correspondence to EUB, ERCB, IOGC and partners
AFE creation, circulation, correspondence and input into Electronic system 1239783 Alberta Ltd. o/a Factors Western – AR Specialist and Office Manager – September 2003 – April 2011
Reviewed and developed corporate policy and procedures
Performed bank reconciliations and financial reporting
Managed ad hoc projects
Responsible for employee coaching, training and development
Prepared investor reports, statements and monthly releases
Technical Writing and Quality Assurance
Maintained client accounts and provided customer care with highest level of retention
Applied and completed searches, registrations and postponements in all Western Provinces
Completed and compiled credit checks on Payors
Newport Petroleum – Contract Surface Land Administrator – June 2002 to June 2003
Initiated well site, pipeline and facility requests and revisions as required
Generated AFE’s and Surface Land Files
Obtained all approvals from the field
Generated monthly rental cheques to land owners
Responded to all Third Party/Joint Venture requests
Working closely with Mineral Land personnel as well as Surface Land Men and Consultants
Maintained and filed all agreements
Maintained Pipeline database system and created new reports for all agreements Elan Energy Inc./Ranger Oil – Surface Land Administrator - February 2000 – May 2002
Initiated well site, pipeline and facility requests and revisions as required
Generated AFE’s and Surface Land Files
Obtained all approvals from the field
Generated of all monthly rental cheques to land owners
Responded to all Third Party/Joint Venture requests
Working closely with Mineral Land personnel as well as Surface Land Men and Consultants
Maintained and filed all agreements
Education
SAIT
Certificate General Accounting (1984)
Certificate Business Administration (1985)
Numerous CAPLA programs
IFA Conference attendee
Interests
Golfing, Skiing, Hiking
Family Time
References
Business and personal references are available upon request
Contact this candidate