Management Project

Resume: Mohamed Riswan ***********@*****.*** Page 1 of 4

CURRICULUM VITAE

M.J. Mohamed Riswan

Profession : Document Controller

Present Address : Al- Rigga, Deira, Dubai

Nationality : Sri Lankan

Date of Birth : 18th February 1986

E-Mail : ***********@*****.***

Mobile : 009***********

Languages : English, Malayalam, Tamil & Sinhala

Education : General Certificate of Education (O-Level) conducted by the Department of Examinations of the Ministry of Education.

Personal Summary

A document controller with a proven ability to establish and maintain an effective filing and archiving system for paper documents and electronic documents and files in accordance with company and / or clients’ archiving procedures. Possessing extensive knowledge of Online Document Management (ACONEX), Electronic Document Management Systems (EDMS), Document Control Management System (DCMS), Vendor / Third Party document controls, electronic filing systems, Discipline wise Internal Distribution System / initiation, LCI/DFO final handover (Project Dossiers) and also technical library (including International codes and standards) etc. Familiarization of Standards & Procedures:

ISO-9001: 2008, Clause 4.2 (Quality Procedure for Control of Documents), ISO-9000:2005, Clause 2.7 (Documentation) & ISO-9004:2000, Clause 4.2 (Documentation – Performance Improvements)

Skills

Fast Typing (65/70 WPM), Confidentiality, Attention to Detail, Through Independent, Documentation Skills, Problem Solving, Analyzing Information, Dependability, Results Driven Career Objective

To seek a professional job opportunity with a reputed organization where in my ability and education will be utilized to the maximum level contributing to the success of the organization and self-growth in the company hierarchy.

Professional Certification

1. Diploma in Information Communication Technology in Nation’s ICT Academy Affiliated University College Pre University College Sri Lanka. 2. Diploma in Architecture Graphic Designing in Institute of Technology and Management Sri Lanka.

3. Diploma in Computer Studies at Institute of Topline Base of Design in Sri Lanka. 4. Diploma in Computer Hardware Engineering in Computer and Business Centre, Nationally Recognized.

5. Diploma in Information Technology in London Business School. Resume: Mohamed Riswan ***********@*****.*** Page 2 of 4 Professional History

2015 Present Document Controller – DAR Design & Architecture bureau Dubai

• Establishing, Implementing, Documenting & Maintaining an Efficient Document Management System that suits the company’s business.

• Responsible for the electronic document management system.

• Plans, organizes, and implements systems for efficient document processing of all communications, the Contractor documents, design documents, construction documents or other internal or external documents.

• Log and file all outgoing correspondence.

• Supports the receipt, tracking, and monitoring of documents through the use of standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.

• Produce requests for design drawings and monitor receipt of drawings.

• Control of drawings: checking in, quality check, transfers and return to client.

• Return of all design hand-back documentation to client.

• Production of Issue sets of design.

2014 – 2015 Document Controller – Parsons International Limited (PM/CM) Lusail Smart City Development Project - Qatar

• Store and maintain company documents in both electronic and physical forms

• Scan, image, index, and organize documents project wise

• Follow process and principles of company's document lifecyle procedures

• Archive, control, and retrieve records as and when needed

• Keep records of project details, meeting minutes, technical specifications, drawings, etc.

• Classify, sort, and categorize documents in alpha-numerical order

• Control issuance of documents and seek proper approval for the same from senior authorities

• Perform quality check on documents by following document control processes

• Maintaining documents for transmittal process for project documents. Maintaining central project filling system, managing the electronic and hard copy filling of project related technical documentation. Ensuring all hard and electronic copy distribution of controlled documents to focal point.

• In charge in receiving and distribution of documents to person in charge, circulate it to persons involved for information and immediate action.

• Uploads and transmits relevant data’s, documents and drawings to corresponding Clients, consultants, sub consultants & contractors.

• Monitoring Aconex workflows and reporting directly to the Project Manager/Construction Manager.

• Manages the life cycle of the documentation and correspondence (letters, faxes, and pertinent emails) received and transmitted externally/internally ensuring they are registered, numbered (as applicable), distributed, controlled and filed

• Keep track of paper flow and maintains up to date unit and project files (both paper and electronic). Maintain and control the check-in and check-out of records.

• Receive and print all mails, correspondence, documents etc, from other offices, sub- contractors/suppliers pertaining to our office and forward the same to our dept head.

• Distribute documents with transmittal form for formal issuance and keeping comprehensive records of all documents/drawings being issued and received. Resume: Mohamed Riswan ***********@*****.*** Page 3 of 4 2012 – 2014 Document Controller cum Admin– Louis Berger Qatar Foundation Education City Project - Qatar

Res:

• Maintaining a central Project Filing System. Coordinate with the field engineer for whatever drawings or manuals essential in the construction (i.e., construction drawings). Provide assistance and support in the completion of documentation requests and searches. Assist other Units (i.e. Logistics, Materials, Inspection, and Communication) in their correspondence and documentation.

• Managing the electronic and hard copy filing of project related technical documentation.

• Maintaining stick files in an orderly manner.

• Scanning, creation of CD’s and file manipulation

• Compilation of documents for the Hand over of works, both Process and utility

• Preparing the Turn Over document in the form of Mechanical Acceptance package discussing with Pre mechanical Commissioning Manager

• Works such as preparation of Dossiers.

• Creating transmittals and issue Client and subcontractors.

• Checking the piping and instrumentation diagram for the purpose of commissioning.

• Document management using IDMS (Integrated Data Management System), Software used for the Document such as drawings

• Ensure that the latest revision and approval status of drawings is kept updated continuously.

• Downloads documents through a workflow from ACONEX for review and uploads back once reviewed by Engineers.

• Ensuring that drawing transmittals are acknowledged in case there is a dispute on whether the drawings were transmitted

• Expedite responses to transmittals sent for review/comment.

• Respond to queries regarding revision status of issued drawings / documents from engineering / drafting personnel.

• Assure document quality to include completeness, accuracy and compliance with established procedures and updates.

• Ensuring all hard and electronic copy distribution of controlled documents to focal point Detailed Summary

2009 – 2012 Document Controller cum Administrative Assistant Save The Children in Sri Lanka - INGO

Responsibilities:

• Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.

• Input document data into the standard registers ensuring that the information is accurate and up to date.

• Generate the various document control reports as required.

• Typing of site documents, and follow up of all the site needs

• Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable Resume: Mohamed Riswan ***********@*****.*** Page 4 of 4 2007 – 2009 Document Controller

Construction Engineering Centre

• Prepares and manages all commercial and technical documents.

• Provides system reports; maintains and updates electronic information systems.

• Prepares log for inspections, non-conformance report, transmittal, workflows and correspondences.

• Distributes documents; ensures accuracy of all documentation.

• Keeps all project documents in order, complete and categorized for easy accessibility to specific records and projects.

• Ensures delivery and receipt of all documents by deadlines

• Files both hardcopy and electronic documents to shared folder.

• Maintains department records; assigned/distributes the daily inspection requests/schedules from contractor to inspectors/engineers.

2005 – 2006 Asst. Document Controller

Construction Engineering Centre

• Ensures delivery and receipt of all documents by deadlines

• Files both hardcopy and electronic documents to shared folder.

• Maintains department records; assigned/distributes the daily inspection requests/schedules from contractor to inspectors/engineers.

• Distributes and controls reference numbers to inspectors for the inspection report form

• Prepares transmittal of the inspection reports.

2003 – 2005 IT Support

Nation’s ICT Academy Affiliated University College Pre University College Sri Lanka, Sri Lanka

• Maintain existing network hardware, including firewall, routers, switches, wireless access points, video conferencing terminal and wiring to ensure consistent access to school and internet resources.

• Provide support and troubleshooting for classroom, student, and teacher computers, tablets, software and printing. Fix problems internally or coordinate external support and repairs.

• Troubleshoot and maintain mobile laptop and iPad labs – ensure devices are functional, contain required software, can print, can access the internet, etc.

• Administer the Google apps for education service to ensure email access for staff and students, update group mailing lists each school year and maintain throughout the year.

• Work with faculty and administration to identify trends in software, curriculum and teaching strategies.

• Monitor existing usage and plan for future expansion and replacement, present options and suggestions to administration.

• Collaborate with teachers in implementing technology within the curriculum to strengthen content learning, increase technology understanding and meet standards of our accrediting bodies.

I hereby declare that the above given particulars are true and correct to the best of my knowledge. M.J. Mohamed Riswan

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