Executive/Personal Assistant, Event Planning & Estate Management

Rachael A. Monte

Phone: 925-***-**** E-mail: ************@*****.***

SUMMARY

Experienced and accomplished Executive/Personal Assistant and Event Planner with extensive experience supporting C- Level executives

Effective team leadership, quality office administration, and strong organizational techniques

Ability to establish strong relationships and succeed within fast-paced environments

Proven ability to meet deadlines and handle multiple projects simultaneously while maintaining professional grace and poise

Exhibits discretion and ability to safeguard sensitive and confidential information

Skills: Microsoft Word, Outlook, Excel &, PowerPoint. SAP and Concur Solutions

PROFESSIONAL EXPERIENCE

University of California, Berkeley, Boalt School of Law, Berkeley, CA 4/15-8/15

Executive Assistant to Executive Director, Office of Alumni Relations and Annual Giving

(Contract Assignment)

Managed and prioritized Director’s calendar and daily schedule

Conducted research and provided briefings to ensure Director was properly prepared for all internal and external meetings and events

Coordinated foreign and domestic travel for Director and Senior Staff

Reconciled expense reports for Director and Senior Staff

Meeting and event planning

Completed daily Ad Hoc projects as requested

Pacific Gas and Electric Company, San Francisco, CA 6/10-8/13

Director’s Assistant, Customer Impact and Energy Solutions and Service Departments

Managed and prioritized Director’s calendar, providing a high level of administrative assistance.

Coordinated travel arrangements as needed for Director and Leadership Team

Organized and managed large and small events for Officers, Directors and other PG&E Leadership

Prepared reports, presentations, meeting materials and documents for Director and Leadership Team

Maintained a records management system, including an efficient filing system for document storage

Completed reconciliation of expense reports (Concur Solutions)

On boarded new hires and consultants: Request for ID badges, credit cards, software and telecom services

Performed confidential HR related administrative tasks including time reporting, performance improvement plans, performance management, organization and pay change requests

Procured office supplies and equipment, maintained inventory of items required

Processed and created invoices, purchase orders, contracts and expense reports for payment

Member, Post San Bruno Recovery Team

Linda Parena Trust, El Sobrante, CA 9/07-Present

Personal Assistant

Maintains Social and Business calendars for client

Coordinates domestic and foreign travel

Supervises renovation projects at client home and client vacation home

Meeting and Event Planning for client charities and foundations

Supervises and schedules household staff

Provides administrative assistance as needed

Personal Shopping and Corporate Gifting

Rachael A. Monte

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Herst Ventures, Berkeley, CA 1/09-1/10

Personal Assistant to the President

Managed professional and personal calendars for client and family

Delegated business issues and questions to the appropriate contact for resolution; followed up to ensure issues or questions were resolved

Meeting and Event Planning

Coordinated domestic and international travel for client and family

Estate and Commercial Property Management

Personal Shopping for client and family. Corporate Gifting for client's business associates

University of California, Berkeley, Berkeley, CA 5/05-/8/07

Executive Assistant/ Manager, University House

Served as Executive Assistant to the Associate to the Chancellor, providing a high level of support in a fast paced diverse environment.

Worked closely with the Chancellor’s Executive Staff to plan and execute 75-80 events annually for state and foreign dignitaries, public officials, high-level donors, and campus employees

Interaction with Chancellor’s Executive Staff regarding highly complex calendar and travel issues

Liaison to Business Services Department and Internal Audit of the Chancellor’s Immediate Office, providing reports and information regarding University House budget and expenditures.

Responsible for all University House procurement and inventory of all House furnishings and property

Supervised University House staff and conducted Annual Performance Evaluations

Scheduling and coordination of University House maintenance, repairs, renovations, telecommunications, and utilities services

New York State Department of Economic Development, Office of Governor George E. Pataki 4/96-5/05

Albany, NY

Executive Assistant/ Director, Office of Special Events

Provided administrative support to Senior Staff including: Domestic and international travel arrangements, calendar management, scheduling and reconciling expense reports

Served as liaison to the Director of Communications and Advance Team, Office of the Governor, providing briefings and media contacts for events; served as on-site escort for events attended by the Governor

Coordinated travel and other accommodations for VIP speakers and guests; provided detailed briefings and other pertinent information relative to their attendance.

Planned and produced conferences, trade shows, seminars and other special projects designed to promote New York State as a business-friendly atmosphere

Managed design of marketing collateral and content development of websites, speaker presentations, and brochures, ensuring materials appropriately reflected Governor’s standards (samples available)

Member of Post 911 Recovery Team, New York State Office of Economic Development, Small Business Recovery

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