Document control, information management

PERSONAL DETAILS

FULL NAMES : Estelle Goble

IDENTITY NUMBER : 820**********

NATIONALITY : South-African

LINKED-IN : https://www.linkedin.com/in/estelle-goble-3723274a

CURRENT JOB TITLE

Senior/Lead Document Controller

QUALITIES Adaptable ‘Can-do' attitude, Communicative, Innovative, Pro-active, Sense of humor, Career-driven and ambitious. Leadership and problem solving, Logical

KEY SKILLS

The ability to effectively prioritize tasks and work within a full support team. Good team player with excellent organization and motivation skills. Ability to perform consistently under pressure and in varied environments. Ability to adapt quickly to ideas, methods and environments Ability to communicate with people of all levels and backgrounds.

SUMMARY OF EXPERIENCE

Over 12 years of Information Management / Corporate Governance experience in various positions and professional industries.

CONFIDENTIAL

SANDVIK MINING SYSTEMS AFRICA

SENIOR/ LEAD DOCUMENT CONTROLLER

MAY 2013 – PRESENT

Perform project setup for Record and Document Management, including Document Management Plans.

Provide advice and make recommendations to customer personnel on applying regulations and policies to their programs.

Assist with writing Standard Operating Procedures, Work Instructions and other departmental processes.

Assist with training of departmental policies and procedures regarding record and document management.

Responsibilities also include the handling, scanning, copying, indexing, data entry, reporting, and filing also archiving of official records and documents in hard copy and electronic bases.

Knowledgeable of hard copy and electronic records management processes involved in the life cycle of record.

Maintain all documentation flow to the appropriate locations Engineering, and Quality assuring indexes and cataloguing is updated daily with filing of originals on both written and electronic basis.

Initiates workflows for project reviews and approvals within the company and also ensures approval processes are correctly followed when issuing to customers as per requirements.

Ensures documentation complies with software development standards, policies and procedures or best practices.

Assist development of new global Electronic Document Management Systems within company best practise.

Participates in special projects, external audits and process improvements in support of quality assurance initiatives.

Satisfy Current Good Manufacturing Practices.

Attend weekly meetings with various stakeholders, including Customer, Supplier and Team meetings.

Provide assistance to internal and external customers as required.

Support SharePoint incident requests.

Perform audit on project sites to ensure site governance complies to project SOP and Work Instructions.

Provide Monthly reports on project documentation.

Perform project close-out and lessons-learned process.

CONFIDENTIAL

ANGLO-GOLD ASHANTI

PROJECTS DOCUMENT CONTROL / ADMINISTRATOR

APRIL 2011 - MAY 2013

Setup new Project Sites.

Create SharePoint Lists and Libraries.

Maintain Library Permissions within SharePoint.

Migrate legacy file to new sites.

Complete document meta data according to company taxonomy.

Update registers and lists with document or record data.

Allocate document numbers to project users.

Create SharePoint user manuals and training material.

Conduct training workshops for SharePoint end user level 1.

Create and maintain document control procedures, workflows and retentions.

Update project schedules in MS Projects.

Import and update drawings and drawing registers in Project Wise.

CONFIDENTIAL

BATEMAN ENGINEERING

LEAD DOCUMENT CONTROLLER

OCTOBER 2006 - APRIL 2011

Coordinated all activities in Document Control. Some including distribution and auditing controlled documents, maintenance of electronic department directories, tracking and reporting.

Developed and implemented document control procedures. As a document controls specialist I also organized, index, prepare and process information for archival retention and retrieval using hardcopy filing and/or an electronic document management system via established procedures.

Catalog data into and maintain electronic document management databases and/or spread sheets.

Review and verify information to ensure completeness and correctness of data entered.

Quality check entries already submitted to ensure quality both hard copy and electronic documents.

Proactively identify problems, discrepancies and process improvement opportunities as needed.

Identify necessary actions to correct to any incorrect data before archiving via hardcopy and/or an electronic document management system.

Locate and retrieve information from various sources and provide that Information to requestor is in appropriate format.

Convert electronic document formats into the appropriate format to enable permanent long-term storage and retrieval according to procedure.

Use Electronic Document Management System databases for indexing and tracking of documents and maintain data and technical manuals from external sources.

Assist development of guidelines, processes, procedures and forms for document management and use of related databases.

Assist in document management process training as needed.

Establish guidelines, processes, procedures and forms for documentation and database processing; resolve discrepancies and implement improvements as needed.

Meeting Minutes, Monthly Reports, Project Time Sheets for Engineers

Updated Project Schedules (weekly; monthly) distributed as necessary

Distribution of procedures, documents from vendors, audits of controlled book documents. Maintaining records and paperwork vital to the replacement.

Responsible for weekly distribution of weekly project status reports and weekly meeting minutes.

Assigned and distributed all project and document numbers.

Determined appropriate resolution of issues and developed corrective action plan.

Conducting Project Audits on International Project Sites

CONFIDENTIAL

ELITE SHOWER MANUFACTURERS

ADMINISTRATOR / DATA CAPTURER

JULY 2005 - SEPTEMBER 2006

Daily reception duties.

Data capturing.

Create and index binders and filing of manufacturing design documents, orders and invoices.

Create quotation and invoicing.

Coordinate manufacturing and installation schedules.

File scanning, printing and hard copy filing.

Assist customer queries.

COMPUTER AND IT EXPERIENCE

ADVANCED COMPETENCY

Oracle Document Tracking System (EDMS)

SQL MDR System (EDMS)

Livelink

Microsoft Office Suites 2010 / 2013

Lotus Notes

SharePoint 2010 / 2013

Adobe Professional

Windows 95 to Present

INTERMEDIATE COMPETENCY

Teamcenter 8 and 9

Mindjet

INTRODUCTORY COMPETENCY

Ms Projects 2010

Projectwise

DRPro

Autocad

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