Administrative Assistant Human Resources

Nina Morabito

** ********* **** *******, ******* L7E 2R3 *********.****@*****.*** s 416-***-****

Summary of Qualifications:

Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint and Visio)

Ability to handle confidential information with discretion and professionalism

Supported Senior Management requirements with the preparation of operational month and year-end reports

Excellent communicator, with strong organization skills and ability to interact with employees at all levels of the organization

Ability to manage and prioritize multiple tasks with strong attention to detail; flexibility to meet and adapt to changes in organizational priorities

Offered dedicated service to clients/vendors, and continually identified new opportunities.

Employment Profile

Edmonton Public Schools August 2010 to October 2015

Administrative Assistant E – Distribution Centre

Provide administrative support to Senior Management and fifteen direct reports

Enter payroll information using TRS and process absence reports

Prepare correspondence, documents, spreadsheets and maintain an updated filing system for Senior Management

Prioritize incoming communication emails, phone calls, open and distribute mail

Generate and prepare agenda, minutes, documentation and presentations for weekly staff meetings

Monitor highly sensitive and confidential information

Maintain personnel files and payments ensure confidentiality of information

Process monthly expense reports reflecting supporting documents and budget codes indexes

Calendar Management

Preparation of month and year end reports for Senior Management

Successfully managing AP/AR, invoicing, and vendor accounts, conducting due diligence and reconciliations and creating targeted reports

Provide backup support for order desk during peak periods, and time of absence

Perform other administrative duties as required

Maintain Resource Development Services, Amazon website, update pricing, process purchases, prepare transfer from Amazon by journal entry

Clerk E – Human Resources –Benefits/Health Recovery

Apply ASEBP benefit rules and standard contractual provisions for benefits. This entails benefit enrolment, changes and terminations, eligibility, rules of anti-selection, benefits coverage and restrictions, understanding of claim reimbursement, processes, explanation of late applicant penalties, coordination of benefits provisions, and benefit calculations.

Respond to inquiries from ASEBP, LAPP, and PSPP regarding the accuracy of information, eligibility, processes. Relay information and interpretations of district policies, procedures and practices.

Identifies and reports processing problems to the team lead and assists with recommendations for resolving problems

Coordinates and inputs daily timesheets and electronic uploads of time & attendance into corporate computerized payroll/absentee system in regards to attendance, medical notes

Save all medical notes, Physician Assessment forms, WCB forms and correspondence, ASEBP correspondence in Pinpoint and process to ensure an effective flow of correspondence and record

Secretary D- Human Resources

Provide standardized secretarial support to Human Resources Staff. A variety of the activities which requires judgement in choosing the most appropriate procedure from several standard alternative

Compose, format and word process correspondence

Receptionist/switchboard requiring judgement in choosing the most appropriate response from several alternatives

Variety in the records processed, typing of information gathered and complied to support the activities of Human Resources

Data entry into a variety of software programs (eg. Peoplesoft TRS, Oracle)

Nina Morabito Page 2

DND December 2009 to March 2010

Administrations Clerk

Control of paper and electronic documents, filing of documents

Responding to telephone inquires

Organizing and maintaining files

Requesting copies of government contracts from Supply Managers

Maintaining Access files for Contracts

Process payments for Government contracts in SAP

Sobeys Ontario August 1988 – October 2009

Administrative Assistant/Merchandising Analyst

Provide executive-level administrative and analytical support to the Vice President of Merchandising and direct reports with a demonstrated ability to improvise, improve procedures and meet demanding deadlines

Act as support during the absence of the Administrative Assistant for the Senior Vice President of Merchandising

Coordinate all travel arrangements and itineraries for the Vice President

Coordinate and attend meetings, prepare agendas and minutes for distribution

Prepare PowerPoint presentations

Coordinate and execute payroll timekeeping in SAP for approximately 215 employees within the Merchandising and Marketing Departments

Multiple and complex calendar management

Reconcile ad binders for all banners and front page tracker

Extract information from SAP and prepare reports for Sales and Margins on a weekly basis

Prepare documents from Period End Financial Reports

Prepare expenses for Vice President Merchandising

Assists with special projects

Extract information from AC Nielsen – the Market Share and Performance/Fresh Track Reports

Category Analyst, Bakery Deli

Coordinate new products, seasonal items, and special programs and initiate launch with banners

Administer the maintenance of categories, order guides, costing and data integrity

Inform customers on products and other pertinent information on product requirements

Manage customer inquiries, requirements and complaints

Assist in the review and rationalization of products tested

Perform product tests and follow up with store banners regarding new products

Liaised with vendors, retail, warehouse and office personnel to promote and maintain high quality service levels

Senior Accounting Clerk – Supplier Revenue/Expense Control

Maintain the CO-OP, Volume Rebate and National Merchandising Ledgers

Review the National Merchandising Cash Receipts Report and allocated funds

Account Adjustments and created Period End Journal Entries for all ledgers at period end

Review tracking reports and consolidate reports from National Merchandising to ensure the accuracy

of accruals and to make any adjustments

Analysis of National Merchandising Journal Entries with the General Ledger

Controlled and processed fixed asset expenditures

Processed employee expenses

Completed daily, weekly and period end balancing functions

Reviewed and approved expense batches for payment

Handled non-standard queries from suppliers and internal departments

Provided back-up support to the Supervisor of the Department

Education Profile

Humber College of Applied Arts and Technology

Accounting Program Diploma

Completion of the 4th Level of the CGA program

Additional Certification Computer Literacy

First Aid Responder Certificate Peoplesoft Fox Pro Inventory System SAP

WHIMIS Oracle MASIS Adobe

TDG Certificate Visio Microsoft Office

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