Administrative Assistant Executive Assistant

408-***-****, *******.**@*****.***

Jennifer Fitzgerald

Objective:

Currently seeking a full-time position as a Senior Administrative Assistant.

Qualifications:

Administrative

Assembled contractor inputs for monthly task order deliverables review into a narrative and slide presentation, with contributions from other contractors.

Scheduled meetings through SharePoint and Lotus Notes.

Researched and arranged business luncheons, employee meetings and VIP accommodations within government security protocols.

Ordered office supplies; created accounts for company with FedEx, UPS and HP for parts and toner.

Familiar with office automation problems and troubleshooting with correct solutions.

Answered phones, took messages and provided information to clients.

Accounting

Prepared monthly credit card reconciliation, scanned receipts and invoices, bank statements and purchase card logs.

Entered payroll data in Kronos software for two accounting units of over 100 employees and tracked or stored all timecards.

Maintained records of all ordering transactions.

Marketing Experience

Researched and cold called community support non-profits to gather information regarding services or programs for mental health clients.

Traveled to city and county facilities to deliver presentation about service centers, distribute fliers, program information and brochures.

Created brochures, fliers and pamphlets about Mental Health Support Act programs for three centers.

Employment History

Executive Assistant Gulf Coast Enterprises, Salinas Area, CA 9/16/13 –2/13/2015

Administrative Assistant, Mental Health Dept. of Santa Clara County, San Jose, CA 5/1/2008 to 8/30/13

Case Assistant, McCutchen, Doyle & Enersen, LLP Palo Alto & San Francisco,CA

Exceptionally efficient, met deadlines, taught others about records retention.

Graham & James, LLP Palo Alto, CA

Records Manager hired additional staff, trained staff and attorneys on new software.

File Clerk / increased accuracy and streamlined filing system, saved firm time & money.

Education

B.A. Creative Arts,

San Jose State University, San Jose, CA

Paralegal Certificate (in progress) West Valley College, Saratoga, CA

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