Certified Administrative Professional

JULIE B. BAKER

***** ******** **. *******, ** ***84 – Phone 832-***-**** – email: *********@*****.***

SUMMARY

Certified Administrative Professional with 13 years of experience and 10 years of oil and gas administrative experience to include, maritime licensing, training and development, and full-cycle recruiting.

EXPERIENCE

Randalls Food and Drug, Houston, TX August 2014 – Present

In Store Recruiter (ISR) & File Maintenance Clerk

Management of recruiting and hiring for the store

File maintenance of all store pricing

Assist the store director and managers on special projects and HR related issues as needed

Support the front end and floral departments as needed

CP Paragon Solutions, Houston, TX March 2014 – Present

Administrative Assistant, Contract

General clerical duties

Manage front desk

Update and editing as requested

Collarini Energy Staffing Inc. – Houston, TX September 2011 – June 2013

Staffing Coordinator/Recruiter (layoff)

Full life-cycle recruiting including but not limited to sourcing, prescreening all resumes, cold calling, reference checks, coordinating interviews (phone and face to face), submitting of resumes to clients, follow up processes, and offer negotiations

Increase knowledge of industry recruitment practices, policies, and procedures

Maintenance and operation of various websites and internal/external databases

Responsible for job description writing, posting, and tracking

Development and implementation of candidate sourcing strategies

Marketing development through functions sponsored by oil and gas affiliates

Management of candidate and client tracking using internal database

Maintain communication with placed employees assisting with administrative matters

Coordinate with systems manager on systems maintenance, payroll and administrative tasks

Act as a backup to the HR and business coordinator on all company field employees

Provide reporting information towards business plan development

Assist company executives in project development and implementation

Assist other team members during periods of peak workloads

Intertek Moody (previously Randy Smith Training Solutions) - Houston, TX April 2004 – May 2011

Maritime Licensing Specialist/Office Administrator/Receptionist/IT Support

Maritime Licensing Specialist

Responsible for all courses scheduling and tracking for Houston office

Responsible for all marine course preparations

Responsible for all course completion coordination & tracking

Processing and tracking of marine applications

Facilitate marine licensing for offshore personnel

Coordination, ordering, & production of all course materials

Assisting clients in special projects on and off site as needed

Assist in development of procedures and policies for department

Assist in departmental coordination between worldwide offices

Maintain and increase knowledge through research of marine regulations for various flag states/countries

Created and maintained a new department of services to clients

Increased departmental revenue by 65%

Administrative Assistant/Receptionist

Main contact for all correspondence of the Houston office

Greet all guests and clients

Monitor all incoming calls

Process & distribute all outgoing/incoming mail

Implement & maintain organizational processes

Responsible for all inventory control & ordering/distribution

Respond to client needs as needed

Responsible for all course scheduling and tracking

Coordination & tracking of all course completions

Assist the accounts receivables department in payment processing

Fulfillment of all company product orders

Coordinate and track all offsite conferences & exhibits

Responsible for all onsite catering needs

Assist the President & Regional Managers as needed

Act as the onsite Network Administrator under the provisions of the IT manager

Successfully executed an office transition as the direct result of a company acquisition

Global InfoTek, Inc. - Reston, VA July 2000 - November 2003

Receptionist/Administrative Assistant

Monitor all incoming calls

Respond to questions and support client requirements

Responsible for all supply and equipment ordering and disbursement

Maintain the overall appearance of the office

On and offsite conference coordination and tracking

Process and distribute all outgoing/incoming mail

Track and log equipment and furniture for inventory

Maintain and allocate recruitment packages

Track all recruitment processes

Coordinate and Track all employee business travel and use of leave on a central calendar

Plan and coordinate company special events

Production of marketing materials and deliverables

Assist in coordinating show set up

Process and track commercial licenses

Responsible for coding accounts payable vouchers

Support the Director of Business and Operations, President, CEO and CTO as needed

EDUCATION AND TECHNICAL EXPERIENCE

CAP Certified (Certified Administrative Professional)

Fairfax High School Graduate

Proficiency in MS Excel, Outlook, Word, & Power Point, Access

IT Networking Administration Experience

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