Administrative Assistant/Executive Assistant

PROFESSIONAL EXPERIENCE

Hunsaker Land Surveying, Inc., Irvine, CA • Project Coordinator • 2013 – 2016

Edit and proof all proposals and correspondence.

Interaction with city/county agencies for approval of corner records and to obtain pertinent information for a job site.

In charge of invoicing.

Created filing system/maintain company and personnel files.

Created company templates (i.e. timesheets, field notes, cut sheets).

Assist in payroll processing.

GENTERRA Consultants, Inc., Irvine, CA • Administrative Assistant/Word Processor • 2010 – 2011

Prepared reports, proposals, memorandums and correspondence, including final assembly binding and scanning.

Made travel arrangements for staff and senior management.

Interact with vendors, clients, guests.

Maintained accounting, personnel and project files.

Performed data entry, including staff timesheets, expenses, reproduction log, and vehicle mileage.

Reconcile payroll.

Order field/office supplies.

Screened and routed incoming calls and messages when necessary.

The Reynolds Group, Tustin, CA • Administrative Assistant • 2009 – 2010

Create spreadsheets and input data of environmental lab results.

Type, edit, and proof reading of reports, tables and other correspondence.

Interaction with city/county agencies for obtaining permits.

Prepared reports for clients includes, scanning, copying, binding, creation of CD’s.

In charge of formatting and uploading reports/lab results into GeoTracker (California State Water Board Website).

Assist accounting with entry of invoices and checks.

Fuscoe Engineering, Inc., Irvine, CA • Information Coordinator • 2005 – 2008

Supported the Survey Department, including 1 principal and 2 project managers.

Prepared and submitted expense reports.

Created documents for clients, cities/counties, including proposals, change orders and miscellaneous correspondence.

Handled client calls and requests.

In charge of writing and emailing daily survey schedule to company and clients.

In charge of coordinating/scheduling meetings and taking notes.

Kept track of team calendars and scheduling for meetings and appointments.

In charge of filling out and submitting the appropriate paperwork for seminars, classes and trips.

Maintain files and records.

Deliver and pick up plans from clients.

Data entry of field survey time tickets for billing.

Ordered equipment for field surveyors and internal surveying team.

Reconciled monthly credit card statements.

In charge of truck maintenance.

Hunsaker & Associates Irvine, Inc., Irvine, CA • Administrative Assistant/Word Processor • 2002 – 2005

Assist all partners and project managers in the creation and completion of proposals, change order letters, specifications and a wide variety of miscellaneous engineering documents.

Personal oversight of all written correspondence for clarity, punctuation, grammar and letter structure.

Client interaction to facilitate meetings and project coordination.

Management of all front office staff.

Computer Skills: Microsoft Word, Excel, Outlook, Ajera, Deltek

References available upon request.

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