Executive Adminstrative Assistant

Kisha Antonio

Cell 424-***-****

Email: *.*********@**********.***

Skills: TYPING 60WPM, DATA ENTRY 10,000 KEYSTROKES, MICROSOFT WORD, EXCEL, POWER POINT,

OUTLOOK, MICROSOFT PUBLISHER, QUICKBOOKS, QUESTLAB, INTRANET, DELTEK VISION, SHAREPOINT

Clerical Experience

Twining Inc. Jan. 2014 to Present

Long Beach, CA Executive Administrative Assistant

Serves as back-up for CEO and President’s Executive Assistant such as manage and maintain executives' schedules, appointments and travel arrangements

Ensure project managers are in compliance of company guidelines by logging/turning in field reports to appropriate admin staff on time

Perform general office duties such as ordering supplies, maintaining record management systems, and performing basic book keeping work.

Assist Project Manager as directed to help execute the project

Assist w/verifying inspectors timecard for accuracy

The main contact when interfacing between the project and accounting, insuring that billings, job cost, and AP are processed thoroughly, accurately and timely

Provide clients with login information to access confidential reports via questLab

Verify all reports for completion and accuracy before leaving headquarters

Assist HR Director with new hire orientation set and completing new hire paperwork.

Prepare new hires with ID badges, keys and computer log in.

Set up new employee HR files and check for completed paperwork.

Assist HR department with pre-screening resumes for open positions.

Assist HR department with other various projects as assigned including benefits enrollment and employee anniversary event and luncheon.

The Children’s Collective Inc. (non-profit) Apr 2009 to Nov. 2013

St. Paul Child Care Center Concord Child Care Center

Los Angeles, CA School Secretary

Prepared Notice of Action contracts upon enrollment, termination and/or any changes.

Plan and set up monthly luncheons, graduations and school events

Prepared and maintain Categorical Monitor Review box for Department of Education

Collect and keep track of weekly child care payments

Verified parent/guardian employment information and all paperwork received for accuracy.

Maintained and updated children’s education and confidential personnel files.

Scheduled interviews and placed ads for open positions on company website

Calculated staff- time sheets and processed semi-monthly timesheets.

Managed calendar, meetings and schedule for site director

Managed petty cash.

Create Monthly Newsletter and Monthly Parent Meeting Flyers.

Managed and assigned duties for Student Workers.

Prepared and maintained Monthly/weekly meal reports and attendance reports for Executive office.

Reviewed child care invoices to ensure accuracy.

PC Lending Mortgage Company December 2003 to March 2009

Lawndale, CA Executive Admin Assistant

.

Submit all necessary documentation to Branch Manager for file compliance.

Scheduled appointments for Branch Manager by welcoming visitors, reviewing correspondence; arranging company dinners and other corporate functions

Arranges travel and processes travel reimbursements.

Demonstrated flexibility in work shift to meet department needs.

Maintained company conference room schedule, scheduling all meetings, conferences, etc.

Called specified companies to obtain property abstract, survey, and appraisal

Coordinate title/escrow, mortgage loan and appraisal processes.

Coordinate inspections; assist in negotiations regarding repairs, and coordinate completion of repairs.

Regularly update & maintain communication with Branch Manager. Clients, agents, title officer, lender etc.

Officers.

Ordered office supplies and maintained office equipment, (fax, copier, stamp machines).

Answered email requests from clients regarding loan status.

Answered questions from banks, finance company executives and reps regarding client loan status.

Assist in contacting credit bureaus in repairing client negative credit history.

Identified and resolved customer issues and anticipated future needs by explaining, suggesting and providing additional information.

Training and Achievements

Received Excellent Attendance Award - Children’s Collective, September 2012.

Completed 3-day Customer Service seminar course offered by PC Lending.

Received Customer Service Representative Award October and November 2011.

Received “Employee Recognition” September 2009 and January 2010.

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