Executive Administrative Assistant
Resume:
LESLIE WILLIAMS
New York, NY 10037
********.********@*****.*** Cellular: 917•602•4732
SUMMARY
Highly experienced Administrative Assistant with excellent communication, interpersonal and organizational skills. Resourceful, creative team player skilled in problem solving and multi tasking in a fast paced demanding environment. Consistently recognized ability for thinking quickly, maintain confidentiality and work well with all levels of staff.
Skills: Advanced MS Office Outlook; MS Word, MS Excel, MS PowerPoint; Bloomberg
PROFESSIONAL EXPERIENCE
American International Insurance, New York February 2014 – March 2016
Executive Administrative Assistant (Bank Relations)
Support to three Managing Directors which where heads of their departments.
Managed very busy telephones, and routed calls, if necessary.
Maintained schedules, coordinated and scheduled meetings, prepared agendas, reserved and prepared facilities for meetings.
Coordinated all travel arrangements; air travel, hotel and car service accommodations
Acted as information source on policies/procedures; followed up with other departments to insure information was coordinated.
Coordinated special events and conferences local and internationally.
Initiated e-mail list of banking clients; responded to mail and other written inquiries.
Paid invoices in the SAP System.
Managed and coordinated all international conference meetings with the our international teams.
American International Insurance, New York February 2013 – February 2014
Executive Administrative Assistant (Ratings Agency Relations)
Administrative support to the Head of Ratings Agency Relations and the Ratings team.
Managed the calendar.
Coordinated all travel arrangements; air travel, hotel and car service accommodations.
Prepared and managed expense reports.
Managed on-boarding for new hires.
JP Morgan Chase, New York, NY March 2012 – August 2012
Executive Administrative Assistant
Provided temporary support to the Head of Digital Marketing.
Managed very busy calendar.
Coordinated travel arrangements; air travel, hotel and car service accommodations.
Managed office space for visiting executives.
Prepared and managed expense reports.
Managed on-boarding for all new hires.
Managed and coordinated Telepresence and Tandberg calls with the Executive Committee.
Healthcare Corporation, New York, NY July 2010 – June 2011
Coordinator
Acted as liaison between nursing staff and vendor services.
History research and entered data on all patient information related to vendor services.
Reported and recorded changes in patient behavior from the nursing staff.
Mediated conflicts between patients, nursing staff and vendors.
Processed invoices and entered data for vendor services.
Strictly adhered to federal privacy regulations (HIPPA).
General Electric Commercial Finance, New York, NY December 2008 – June 2009
Administrative Assistant
Provided temporary support to Senior Managing Director and sales desk of six individuals.
Maintained lead Senior Managing Director travel arrangements.
Prepared correspondences, reports and presentations.
Handled heavy telephone and routed calls, when necessary.
Arranged appointment notifications, prepared calendars, and routed incoming calls to the appropriate personnel.
Bear Stearns, New York, NY April 1998 – June 2008
Administrative Assistant
Provided support to Senior Managing Director, Managing Director and a team of seven analysts in the Equity Research department.
Maintained schedules, coordinated and scheduled meetings, prepared agendas, reserved and prepared facilities for meetings.
Coordinated and arranged domestic/international travel, budgets, and reimbursements.
Acted as information source on policies/procedures; followed up with other departments to insure request were carried out and information was coordinated.
Compiled, organized and prepared data for Excel spreadsheets and PowerPoint presentations.
Coordinated special event and conferences local and internationally.
Managed all applicable electronic and paper filing.
Initiated e-mail list of clients; checked analyst’s e-mails; responded to mail and other written inquiries.
Handled heavy phones and routed calls, when necessary.
VOLUNTEER ACTIVITIES
Harlem Hospital Center, New York, NY October 2009 – July 2010
Volunteer
Responsibilities: updated database, handled request forms, handled customer-incoming calls and provided the necessary information
EDUCATION
Borough of Manhattan Community College, New York, NY
AA, Business Administration
48 credits completed
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