Manager Administrative Assistant
Resume:
DARLENE HILTON
Conroe, Texas 77385
832-***-**** Mobile ****************@*****.***
To whom it may concern:
I am a dedicated Executive/Administrative assistant and after achieving many goals in my career in administration services, I am interested in expanding my professional horizons by seeking new challenges in the area of administration or office support. I am interested in a position with your firm and have attached my resume for your review and consideration.
As you can see, my career in business, administration and executive support is extensive. I have enjoyed a reputation as an efficient administrative/executive assistant and have a knack with communication with executive and customer relations.
As a team member of your organization, I can provide:
1. Efficiency, reliability and accuracy.
2. Maturity, honesty, ability to look at challenges as opportunities.
3. Knowledge of general and executive office procedures.
4. Ability to develop and lead a team.
My objective is to establish a time when we can meet to discuss how my talent, professionalism, and enthusiasm will add value to your operation. Thank you for your consideration. I look forward to speaking with you soon.
Darlene Hilton
DARLENE HILTON
10501 Twin Oak Drive
Conroe, Texas 77385
SUMMARY
Extensive experience in high-level secretarial and executive administrative work. Organized, coordinated and monitored a variety of projects including tracking the financial status of projects. Daily contact with executives, internal staff and vendors. Work effectively under tight deadlines and pressure situations.
PROFESSIONAL EXPERIENCE
Waldemar S. Nelson, Inc., Engineers and Architects – Houston, Texas
SR. ADMINISTRATIVE ASSISTANT – 2011 to Present
•Reported directly to Senior Vice President – Manager of Engineering
•Performed Executive Administrative duties, including reports, contract and bid information of highly confidential matters.
•Set up conferences, hotel and Executive travel.
•Compiled all Prospect and Proposal Documents for Semi-Monthly Meetings.
•Compiled all Workload Production reports for our New Orleans and Houston office.
•Worked for 2 years on PCIC conference with highly detailed information, spreadsheets, preparing paper information for over 50 papers to be presented at PCIC.
•Kept track of all Long Range Plan Meeting Minutes.
•Kept all Executive Committee Meeting files updated (highly confidential).
•Planned all Lunch & Learns, Seminars and Webinars with vendors.
•Made all Certificates for Professional Development Hours.
•Kept track of Houston Office timesheets (over 130), checking, correcting, checking that personnel were charging to correct phase code, etc., before sending to our New Orleans office.
•Kept track of Job Cost Summaries and all Time Code Reports.
•Created many complex Power Point presentations.
•Other duties as assigned.
CB&I (Chicago Bridge & Iron) - The Woodlands, Texas
EXECUTIVE ADMINISTRATIVE ASSISTANT- 2008-2010
• Reported directly to the Senior Vice President of Global Systems Tools and Compliance.
• Compiled all monthly reports for Global Systems, including HSE, Global Quality, Global Risk Assessment, CMS, PMP & Global Project Controls.
• Recorded and distributed all monthly Executive Operations meeting minutes, Steel Plate Structures meeting minutes and CB&I Lunmus meeting minutes.
• Reported all Web Time Entry for Global Systems Tools and Compliance Personnel.
• Set up conferences, hotel and Executive travel for personnel coming in and going out from all over the world.
• Performed Executive Administrative duties, including reports, contract and bid information of highly confidential matters.
• Prepared Expense Reports for all Global Systems personnel.
• Maintained Senior Vice President of Global Systems calendar and all meeting request and travel.
• Maintained bi-weekly out of office calendar of all Global Systems personnel for Senior Vice President of Global Systems.
• Performed monthly P-Card records and statements for Global Systems.
• Kept track of all Global Systems Assets and performed Mac Requested as needed.
• Other duties as assigned.
Precision Drilling Services - Houston, Texas
US OPERATIONS AND US SALES ASSISTANT 2006 - Layoff 2007
• Reported directly to the US Operations Manager and US Sales Manager.
• Executive administrative duties, including reports, terminations and other highly confidential matters.
• Compiled and sent out all Daily, Weekly and Monthly Drilling Reports.
• Kept track of all bids on a bid tracking system which I created.
• Kept track all the salesmen's calendars as well as all tickets to events to be given out to customers.
• Handled all bids going out to customers given to me by the salesmen for errors and to correct formatting.
• Handled all correspondence, travel and meeting request.
• Maintained all change of status reports for Houston, Midland, Wyoming and Oklahoma.
• Ordered all office supplies and furniture, sent FedEx and UPS packages, called couriers, etc.
• Handled monthly expense reports for both Managers.
• Handled all ordering of new equipment, cell phones, computers, banners, kitchen supplies, etc.
• Kept track of all invoices for the US regions and coded as needed for accounting.
• Other duties as assigned.
Plains Exploration & Production Company - Downtown -Houston, Texas
DRILLING DEPARTMENT ADMINISTRATIVE ASSISTANT, 2003-2005
• Maintained all active, non active, operated and non-operated drilling files.
• Completed Daily Drilling reports and sent to interoffice individuals as well as partners.
• Maintained group calendar and appointments.
• Handled all incoming calls, calendar, blackberry and emails for Drilling Manager.
• Handled all correspondence, travel and meeting request for Drilling Manager and Sr. Drilling Engineer.
• Maintained department personal files and personal information.
• Ordered office supplies, sent FedEx and UPS packages, called couriers, etc.
• Handled monthly expense reports for Drilling Manager and Sr. Drilling Supervisor.
• Other duties as assigned.
Anadarko Petroleum Corporation - The Woodlands, Texas
OFFSHORE GULF OF MEXICO DEVELOPMENT ADMINISTRATIVE ASSISTANT, 1999-2003 (6 Years Total including position below)
• Extensive interaction with all offshore geologists, geophysicists, landmen and engineers.
• Maintained all offshore development files after merging with Union Pacific Resources.
• Handled all correspondence, travel and meeting request as well as all IDEA lab requests.
• Maintained department personnel files and personal information.
• Handled all incoming calls, calendar, blackberry and emails for Development Manager and Landmen.
• Assisted Manager in prepared and reviewing corporate presentations, analyst presentations, budgets, work programs etc. Monthly reports to senior management
• Worked with manager to develop and monitor department spending and annual budget
• Coordinated staff training program (GTA alliance).
• Developed, initiated, designed, and created Authorization for Expenditures.
• Monitored training spending etc.
• Generating reports, special studies, and special projects.
• Business Intel, pertinent peer presentation analysis on Gulf of Mexico Shelf from annual reports securities analyst presentations etc.
• Organized, set up workshops, technical seminars etc.
• Maintained group calendar and appointments, intranet website assistance.
(Anadarko Petroleum) ONSHORE EXPLORATION ADMINISTRATIVE ASSISTANT, 1997-1999
•Extensive interaction with all Onshore Managers, geologists and geophysicists.
•Arranged correspondence, travel arrangements, and expense reports.
•Prepared detailed PowerPoint presentations for outside partners on a variety of issues.
•Had daily contact/communications with executives and vendors.
•Handled all incoming calls, calendar, travel arrangements, meeting requests and emails for Onshore Manager.
•Worked with manager to develop and monitor department spending and annual budget.
•Demonstrated the ability to work with minimum supervision and display a strong self-initiative.
Helicopters International, Inc. - Spring, Texas
ADMINISTRATOR/EXECUTIVE SECRETARY, 1990-1997
•Prepared complex correspondence, reports and presentations using the most advanced office equipment and software.
•Handled assignments involving work of a highly confidential nature.
•Coordinated special assignments, travel arrangements, scheduling meetings, kept agendas and calendars of all flights and pilots, arranged luncheons and dinners.
•Filed all immigration papers for foreign students.
•Kept company records: payroll, invoicing, accounts payable and receivable.
Samedan Oil Corporation - Houston, Texas
OFFSHORE GEOLOGICAL/GEOPHYSICAL SENIOR SECRETARY, 1987-1990
•Performed high-level secretarial duties to Manager, six geologists and two geophysicists in a fast-paced environment.
•Gave offshore oil well reports to scouts.
•Organized and maintained new seismic and log filing system.
•Made travel arrangements, kept agenda and calendars for all geologists and geophysicists.
•Coordinated departmental issues and prepared presentations
PERSONAL
Married, One Child Health: Excellent
COMPUTER SKILLS
Microsoft Office, Microsoft Access, Windows XP, Microsoft Excel, Microsoft Project, Microsoft Outlook, Web Time Entry, Microsoft Word, Windows, Microsoft PowerPoint, Idocs
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