Najla Whitley
East Orange, NJ 07018
Home Phone: 973-***-**** Cell Phone: 973-***-**** E mail: n *********@*****.*** OBJECTIVE: Seeking an Executive/Administrative Assistant role in the Medical and/or Technology arena where I am able to display my 15 years’ experience of providing support at a high level/senior management, with patient/client care in a diverse culture and growing organization. QUALIFICATIONS: ● Pharmaceutical & Medical Terminology
● Certifications in Phlebotomy, EKG, CPR, HIPPA, OSHA
● Proficient MS Office 2007-2010 (Visio, Access),
● Knowledge of standard office administrative practices and procedures
● Proficiency with: Medisoft, Mosaic, EDIMS, Lotus Notes, Calligo Document Management System, Citrix/IDK, EPIC, POWERCHART, PYXIS, Meditech, Metaframe, TrackWise; Ariba, and the EZ-Req system,
● Prepare and edit correspondence, communications, assist w/research, collect and analyses data to prepare reports and documents, create PowerPoint presentations, manage and maintain executives' schedules, appointments and travel arrangements
● Arrange and co-ordinate meetings and events, record, transcribe and distribute minutes of meetings, annual reports, fiscal budget reports, and patient scheduling/registration, medical records management
● Monitor, screen, respond to and distribute incoming communications, answer and manage incoming calls and receive and interact with incoming visitors and co-ordinate project-based work EXPERIENCE:
Jan 2013 - Present
Sep 2011 – Jan
2013
Newark Beth Israel – Newark NJ
Beth Prime Care – Medical Administrative Assistant
● Highly skilled in coordinating medical schedules, answering phones and preparing agendas
● Maintained daily schedule for clinical, academic and administrative tasks
● Proven ability to handle personal patient information according to HIPAA regulations
● Triage Patient, clerical support to physician up to four, document management.
● Chart/medical history, patients’ intake, symptoms and a list of medications.
● Perform EKGs, phlebotomy, maintaining code cart checks, invasive cart check, and clean equipment supply room.
● Stocked and maintained supplies and cleaning in all exam rooms St. Barnabas Hospital – Livingston, NJ
Emergency Department – Emergency Tech
● Triage patients, insurance registration, perform I-STAT blood analyzer procedure accurately.
● Assists with the set up for a code and nurse/physician with procedure such as suturing, lumbar puncture, catherization, casting/reduction, and application of restraints.
● Answering call bells and transporting patients.
● Maintaining the supply cabinets, linens utility room, and restocking the rooms. Nov 2009 – Mar
2010
(United Staffing)
SBLI USA Life Insurance Mutual – Newark, NJ
IT – Executive Assistant
● Administrative support for Senior Vice President – CIO and Vice President of Legal.
● Assist with IT projects on verifying vendors, agents, and customer numbers on the LSP system.
● Claims, examining letters, insurance applications, revised contracts MOUs
● Manage calendar management, prepare check requisitions, and coordinate travel arrangements. Feb 2009 – Jul 2009
(Spectrum Staffing)
Novartis Corporation – Florham Park, NJ
Executive Assistant
● Administrative support for Senior Global Clinical Leader, Clinical Trial Head, and Senior Clinical Manager.
● International & Local prep of credential assistance of physicians, prepares travel arrangements, expense reports, submit time cards routine administrative support, and routine office support. Sep 2003 - Jan
2009
Schering Plough Corporation – Kenilworth/Union, NJ Sr. Administrative Assistant
● Administrative Support CEO, CFO and direct reports
● Support for NJ Change Administration, NJ Stability Services, NJ Quality Engineering, NJ Quality Audits, NJ Customer Complaint & NJ GMP Training activities.
● Distribute NDA’s prepare Field Alerts and Product Recalls to the FDA
● Support for NJ cGMP Workplan and Consent Decree activities.
● Annual Third Party Inspection (Lachman) – planning and coordinating visit, documentation preparation, library coordination
● Departmental Training Support: Retain current and accurate records of training, which include entry of training events, maintenance of personal training curricula, training matrix updates, and scheduling training events.
EDUCATION:
Dec 2010 – Aug 2011
Sep 2004 – Jun 2005
Sep 1996 – Jun 1999
National Career Institute, East Orange, NJ
Clinical Medical Assistant, Phlebotomy, EKG, BLS Certified Kean University, Union, NJ I nternational Business Management Science U ndergraduate Abraham Clark High School, Roselle, NJ
REFERENCES:
Available Upon Request Operates office equipment scanners, copiers, fax and maintain software databases