Administrative Assistant Medical

Najla Whitley

** ***** **** ***, *** *D

East Orange, NJ 07018

Home Phone: 973-***-**** Cell Phone: 973-***-**** E mail: n *********@*****.*** OBJECTIVE: Seeking an Executive/Administrative Assistant role in the Medical and/or Technology arena where I am able to display my 15 years’ experience of providing support at a high level/senior management, with patient/client care in a diverse culture and growing organization. QUALIFICATIONS: ● Pharmaceutical & Medical Terminology

● Certifications in Phlebotomy, EKG, CPR, HIPPA, OSHA

● Proficient MS Office 2007-2010 (Visio, Access),

● Knowledge of standard office administrative practices and procedures

● Proficiency with: Medisoft, Mosaic, EDIMS, Lotus Notes, Calligo Document Management System, Citrix/IDK, EPIC, POWERCHART, PYXIS, Meditech, Metaframe, TrackWise; Ariba, and the EZ-Req system,

● Prepare and edit correspondence, communications, assist w/research, collect and analyses data to prepare reports and documents, create PowerPoint presentations, manage and maintain executives' schedules, appointments and travel arrangements

● Arrange and co-ordinate meetings and events, record, transcribe and distribute minutes of meetings, annual reports, fiscal budget reports, and patient scheduling/registration, medical records management

● Monitor, screen, respond to and distribute incoming communications, answer and manage incoming calls and receive and interact with incoming visitors and co-ordinate project-based work EXPERIENCE:

Jan 2013 - Present

Sep 2011 – Jan

2013

Newark Beth Israel – Newark NJ

Beth Prime Care – Medical Administrative Assistant

● Highly skilled in coordinating medical schedules, answering phones and preparing agendas

● Maintained daily schedule for clinical, academic and administrative tasks

● Proven ability to handle personal patient information according to HIPAA regulations

● Triage Patient, clerical support to physician up to four, document management.

● Chart/medical history, patients’ intake, symptoms and a list of medications.

● Perform EKGs, phlebotomy, maintaining code cart checks, invasive cart check, and clean equipment supply room.

● Stocked and maintained supplies and cleaning in all exam rooms St. Barnabas Hospital – Livingston, NJ

Emergency Department – Emergency Tech

● Triage patients, insurance registration, perform I-STAT blood analyzer procedure accurately.

● Assists with the set up for a code and nurse/physician with procedure such as suturing, lumbar puncture, catherization, casting/reduction, and application of restraints.

● Answering call bells and transporting patients.

● Maintaining the supply cabinets, linens utility room, and restocking the rooms. Nov 2009 – Mar

2010

(United Staffing)

SBLI USA Life Insurance Mutual – Newark, NJ

IT – Executive Assistant

● Administrative support for Senior Vice President – CIO and Vice President of Legal.

● Assist with IT projects on verifying vendors, agents, and customer numbers on the LSP system.

● Claims, examining letters, insurance applications, revised contracts MOUs

● Manage calendar management, prepare check requisitions, and coordinate travel arrangements. Feb 2009 – Jul 2009

(Spectrum Staffing)

Novartis Corporation – Florham Park, NJ

Executive Assistant

● Administrative support for Senior Global Clinical Leader, Clinical Trial Head, and Senior Clinical Manager.

● International & Local prep of credential assistance of physicians, prepares travel arrangements, expense reports, submit time cards routine administrative support, and routine office support. Sep 2003 - Jan

2009

Schering Plough Corporation – Kenilworth/Union, NJ Sr. Administrative Assistant

● Administrative Support CEO, CFO and direct reports

● Support for NJ Change Administration, NJ Stability Services, NJ Quality Engineering, NJ Quality Audits, NJ Customer Complaint & NJ GMP Training activities.

● Distribute NDA’s prepare Field Alerts and Product Recalls to the FDA

● Support for NJ cGMP Workplan and Consent Decree activities.

● Annual Third Party Inspection (Lachman) – planning and coordinating visit, documentation preparation, library coordination

● Departmental Training Support: Retain current and accurate records of training, which include entry of training events, maintenance of personal training curricula, training matrix updates, and scheduling training events.

EDUCATION:

Dec 2010 – Aug 2011

Sep 2004 – Jun 2005

Sep 1996 – Jun 1999

National Career Institute, East Orange, NJ

Clinical Medical Assistant, Phlebotomy, EKG, BLS Certified Kean University, Union, NJ I nternational Business Management Science U ndergraduate Abraham Clark High School, Roselle, NJ

REFERENCES:

Available Upon Request Operates office equipment scanners, copiers, fax and maintain software databases

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