Document Controller
Resume:
Enrique R. Santos, Page * of *
Résumé
Qualifications
Bachelor of Science in Psychology,
Adamson University, (1988)
Bachelor of Science in Electrical
Engineering, Adamson University, UG
(1983)
CAREER SUMMARY
Knowledge gained from an ISO certified
construction company with policies and
procedures accepted and practiced
globally. More than twenty (20) years of
diversified experience in the Construction
Industry handling Document Control for
various horizontal and vertical projects
involving civil, architectural, electrical,
instrumentation, mechanical and piping
works.
Computer literate with knowledge on
Microsoft Windows – Excel, Word &
Access, Electronic Document
Management System (EDMS) –
4Projects & Aconex, Adobe Acrobat,
Scanning, Internet and Outlook.
Enrique R. Santos
Document Control Professional
Enrique R. Santos, Page 2 of 8
Résumé
DETAILED PROJECT EXPERIENCE
Document Control In Charge
Lead for the administration of a document control system. Over-all responsibility on receiving, control, distribution, transmittal, central filing and maintenance (through EDMS and in accordance with ISO 9001 requirements) of all project drawings and documents – letters, memoranda, minutes of meetings, construction procedures, technical specifications, contract, submittals, technical queries, site instructions, change orders, etc.
January 11, 2016 – July 31, 2020
TIGER RESORT, LEISURE & ENTERTAINMENT, INC.
Philippines
Okada Manila
World-class Casino Resort. The newest, grandest and most exciting gaming and entertainment destination in Asia. Facility Management Document Controller
Aconex administrator (Project EDMS).
Therefore (by Canon) administrator (Company Wide EDMS) Coordinates with the PM/CM, Consultants and Contractors for inquiries and other needs of the Division.
Attends regular meeting with PM/CM, Consultants and Contractors for the smooth flow of documentation.
Lead and control documents flow within the Division.
Responsible for labeling, organizing and tracking the flow of documents, including spreadsheets,
engineering files, technical files and drawings.
In charge in the maintenance of engineering and
handover documents electronic files that were
uploaded into the server.
Establishment of libraries for the hard copies of as- built drawings and handover documents.
Review and ensures that all documents are updated and well organized for easy tracking.
Make sure to print and secure documents for viewing and shred them for security purposes.
Processes protocols and reports, scans and uploads document to Master Control.
Support users’ request for documentation and
updates satellite areas within the facility.
Supervise, train and evaluate the document controllers. Responsible during audits.
August 28, 2013 – February 28, 2015
VESTAS SERVICES PHILIPPINES, INCORPORATED
Ayala Avenue, Makati City
Philippines
EDC Burgos Wind Power Corp. (EBWPC) 150 MW Wind Farm Burgos, Ilocos Norte
Philippines
Document Controller
Overall in charge in the control & maintenance (both hard and soft copies), receiving and distribution of all drawings and documents.
Administrator of the client supplied Electronic Document Management System (Aconex).
Responsible for controlling incoming and outgoing technical deliverables through the EDMS (Aconex).
Receive incoming documents - check for legibility and completeness. Ensure that documents are clear,
readable, complete with attachment and properly
recorded prior to endorsement to the Project Director / Manager.
Release / distribute documents, to all respective copyholders, as defined by the project management, on a timely manner.
Check / review out-going documents for legibility and completeness prior to transmittal to Client or Sub- Contractors – must be clear, readable, free from
typographical error and complete with attachment.
Transmit documents/submittals to Client or Consultant on a timely manner.
Coordinate with Client / Consultant regarding
discrepancies on documents received.
Prepare updated masterlist of submittals, technical queries/request for information and issue periodically to all concerned for reference in determining the
status particularly the un-responded or outstanding.
Receive all incoming construction drawings – ensure that drawings are complete, clear, readable and
properly recorded prior to endorsement to the Project Director/Manager.
Review list of approved copy holders and reproduce the required number of copies.
Release / distribute drawings to all respective copy holders on a timely manner.
Retrieve copy holder’s superseded drawings upon
issuance of revision to prevent inadvertent use.
Prepare updated master list of drawings and issue periodically to all concerned for reference.
Transmit shop drawings to Consultant for approval.
Coordinate with Consultant regarding drawing needs or deliverable queries.
Ensure proper storage and labeling for all hard and soft copies. Ensure updated project documents, such as document register, documents filing and numbering for ease of reference. Enrique R. Santos, Page 3 of 8
Résumé
March 2011 – July 2012
EL-SEIF ENGINEERING CONTRACTING
(assigned at the Consultant's Office, Foster + Partners and Buro Happold)
SAUDI AMERICAN BANK NEW HQ
43 Storey Tower With 3
Basement And Podium
Riyadh, Kingdom of Saudi Arabia
Senior Document Controller
Operates document control system to ensure that project documents and drawings are properly recorded and
maintained.
Requests for information and other submittals are transmitted and responded to, and approvals or responses recorded and communicated timely.
Maintains system and procedures to track processing of documents such as correspondence, minutes, reports, change notices, change orders, claims, requests for information, submittals, schedules, etc. Maintains a uniform filing system and updates all submittal / drawing logs to track the processing of specific controlled documents.
Operates computerized system for document control. Downloading and uploading of submittals or deliverables onto the Electronic Document Management System.
Comply with procedures for the baseline, revision and distribution of controlled documents.
Receive incoming documents - check for legibility and completeness. Ensure that documents are clear,
readable, complete with attachment and properly
recorded prior to endorsement to the Project
Manager.
Release / distribute documents, to all respective copyholders, as defined by the project management, on a timely manner.
Check / review out-going documents for legibility and completeness prior to transmittal to Client or
Contractors – must be clear, readable, free from
typographical error and complete with attachment.
Transmit documents / submittals to Client or
Contractors on a timely manner.
Coordinate with Contractors regarding discrepancies on documents received.
Prepare updated master list of submittals, drawings, technical queries / request for information, etc.
Liaise with IT Department to ensure proper functions of the data base system.
Ensure proper storage and labeling for all hard and soft copies. Ensure updated project documents, such as document register, documents filing and numbering for ease of reference. Other administrative tasks as directed.
September 2008 – February 2010
EEI CORPORATION
Construction Division / Main Office
Document Control Section
Manggahan, Libis, Quezon City
Philippines
Document Controller (designated as Document Control In Charge)
Overall in charge in the control & maintenance of all documents and records.
Leads a team of document controllers and document clerks. Sole responsibility to represent the department during internal audit or external audit from a certification body. Carry out documents/records preparation, distribution & control in accordance to Procedure of Document Control.
Implementation & monitor document system functioning in main office as well as at site offices.
Ensures that pre-established requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of different projects. Expedites review, signature approval, and release of supplier and internally produced project documents.
Establishes and maintains files and computerized indexes for active engineering documents. Generates electronic/hardcopy reports as needed by the management.
Arranges document cataloguing, packing, and long-term storage or disposal of appropriate documents at time of project closeout.
Establishing and maintaining a record of controlled documents on distribution.
Liaise with project or site document controllers and ensure site documents are duplicated in HQ.
May visit project site offices to ensure implementation of document control procedures and to conduct training for site document controllers as and when required.
December 2006 – September 2008
EEI Corporation
GORO NICKEL MINING PLANT
Structural, Mechanical, Piping, Electrical and
Instrumentation Works, Fabrication and
Installation of Modules
Goro, New Caledonia
Document Controller (Site Document Control In Charge) Overall in charge in the control & maintenance (both hard and softcopies), receiving and distribution of all drawings, test packs, documents and records.
Enrique R. Santos, Page 4 of 8
Résumé
Leads a team of document controllers and document
clerks/assistants.
Sole responsibility to represent the department during internal audit or external audit from the client.
Responsible for controlling incoming and outgoing technical deliverables and revision controlled project documentation.
Receive incoming documents - check for legibility and completeness. Ensure that documents are clear,
readable, complete with attachment and properly
recorded prior to endorsement to the Project Director / Manager.
Release / distribute documents, to all respective copyholders, as defined by the project management, on a timely manner.
Check / review out-going documents for legibility and completeness prior to transmittal to Client or Sub- Contractors – must be clear, readable, free from
typographical error and complete with attachment.
Transmit documents / submittals to Client or
Consultant on a timely manner.
Coordinate with Client / Consultant regarding
discrepancies on documents received.
Prepare updated master list of submittals, technical queries/request for information and issue periodically to all concerned for reference in determining the
status particularly the unresponded or outstanding.
Receive all incoming construction drawings – ensure that drawings are complete, clear, readable and
properly recorded prior to endorsement to the Project Director/Manager.
Review list of approved copy holders and reproduce the required number of copies.
Release / distribute drawings to all respective copy holders on a timely manner.
Retrieve copy holder’s superseded drawings upon
issuance of revision to prevent inadvertent use.
Prepare updated master list of drawings and issue periodically to all concerned for reference.
Transmit shop drawings to Consultant for approval.
Coordinate with Consultant regarding drawing
needs/queries.
Tasks include the registering, classifying, managing, tracking, filing and distributing of all electronic and hard copy project deliverables. This includes design and vendor deliverable documentation and other controlled or key documents as defined by the project. Also responsible for ensuring compliance with the Document Control Procedure and Client requirements as agreed by the Project.
Liaise with IT Department to ensure proper functions of the data base system.
Ensure proper storage and labeling for all hard and soft copies. Ensure updated project documents, such as document register, documents filing and numbering for ease of reference. February 2004 – November 2006
EEI Corporation
GARHC / G.A. Tower Condominium
30 Storey & 5 Basement Condominium Building
EDSA, Mandaluyong City, Philippines
Document Controller (Site Document Control In Charge) Overall in charge in the control & maintenance of all project drawings, documents and records.
Leads a team of document controllers and document
clerks/assistants.
Sole responsibility to represent the department during internal audit or external audit from the client or from a certification body.
Carry out documents/records preparation, distribution, transmittal & control in accordance to Procedure of Document Control.
Receive incoming documents - check for legibility and completeness. Ensure that documents are clear,
readable, complete with attachment and properly
recorded prior to endorsement to the Project
Manager.
Release / distribute documents, to all respective copy holders, as defined by the project management, on a timely manner.
Check / review out-going documents for legibility and completeness prior to transmittal to Client or Sub- Contractors – must be clear, readable, free from
typographical error and complete with attachment.
Transmit documents / submittals to Client or
Consultant on a timely manner.
Coordinate with Client / Consultant regarding
discrepancies on documents received.
Prepare updated master list of submittals, technical queries/request for information and issue periodically to all concerned for reference in determining the
status particularly the un-responded or outstanding.
Receive all incoming construction drawings – ensure that drawings are complete, clear, readable and
properly recorded prior to endorsement to the Project Manager.
Review list of approved copy holders and reproduce the required number of copies.
Release / distribute drawings to all respective copy holders on a timely manner.
Retrieve copy holder’s superseded drawings upon
issuance of revision to prevent inadvertent use.
Prepare updated master list of drawings and issue periodically to all concerned for reference.
Transmit shop drawings to Consultant for approval.
Coordinate with Consultant regarding drawing
needs/queries.
Prepare follow-up letter to Consultant regarding unresponded approval of drawings and other
submittals.
Responsible for controlling incoming and outgoing technical submittals and revision controlled project documentation. Enrique R. Santos, Page 5 of 8
Résumé
Ensure proper storage and labeling for all hard and soft copies.
Ensure updated project documents, such as document register, documents filing and numbering for ease of reference.
Liaise with Engineering Department to ensure proper endorsement of drawing's electronic copy received from Client. Assisting in documentation handover, archiving and close-out of the Project.
December 2002 – January 2004
EEI Corporation
IMPSA / CBK Kalayaan II (Phase 2)
Rehabilitation and Expansion
Hydro Electric Power Plant
Kalayaan, Laguna, Philippines
Document Controller (Site Document Control In Charge) Overall in charge in the control & maintenance of all project drawings,documents and records.
Leads a team of document controllers and document
clerks/assistants.
Sole responsibility to represent the department during internal audit or external audit from the client or from a certification body.
Carry out documents/records preparation, distribution, transmittal & control in accordance to Procedure of Document Control.
Receive incoming documents - check for legibility and completeness. Ensure that documents are clear,
readable, complete with attachment and properly
recorded prior to endorsement to the Project
Manager.
Release / distribute documents, to all respective copy holders, as defined by the project management, on a timely manner.
Check / review out-going documents for legibility and completeness prior to transmittal to Client or Sub- Contractors – must be clear, readable, free from
typographical error and complete with attachment.
Transmit documents / submittals to Client or
Consultant on a timely manner.
Coordinate with Client / Consultant regarding
discrepancies on documents received.
Prepare updated master list of submittals, technical queries/request for information and issue periodically to all concerned for reference in determining the
status particularly the un-responded or outstanding.
Receive all incoming construction drawings – ensure that drawings are complete, clear, readable and
properly recorded prior to endorsement to the Project Manager.
Review list of approved copy holders and reproduce the required number of copies.
Release / distribute drawings to all respective copy holders on a timely manner.
Retrieve copy holder’s superseded drawings upon
issuance of revision to prevent inadvertent use.
Prepare updated master list of drawings and issue periodically to all concerned for reference.
Transmit shop drawings to Consultant for approval.
Coordinate with Consultant regarding drawing
needs/queries.
Prepare follow-up letter to Consultant regarding unresponded approval of drawings and other
submittals.
Responsible for controlling incoming and outgoing technical submittals and revision controlled project documentation. Ensure proper storage and labeling for all hard and soft copies. Ensure updated project documents, such as document register, documents filing and numbering for ease of reference. Liaise with Engineering Department to ensure proper endorsement of drawing's electronic copy received from Client.
Assisting in documentation handover, archiving and close-out of the Project.
May 1999 – November 2002
SAEI - EEI CONSTRUCTION CORP.
(A Joint Venture Of SAE International of France
and EEI Corporation)
Insular Life Corporate Center Twin Tower
33 Storey & 28 Storey Twin Tower With 4
Basement And Podium
Filinvest Corporate City, Alabang,
Muntinlupa City, Philippines
Document Controller (Site Document Control In Charge) Overall in charge in the control & maintenance of all project drawings, documents and records.
Leads a team of document controllers and document
clerks/assistants.
Sole responsibility to represent the department during internal audit or external audit from the client or from a certification body.
Carry out documents/records preparation, distribution, transmittal & control in accordance to Procedure of Document Control.
Receive incoming documents - check for legibility and completeness. Ensure that documents are clear,
readable, complete with attachment and properly
recorded prior toendorsement to the Project
Director/Manager.
Enrique R. Santos, Page 6 of 8
Résumé
Release / distribute documents, to all respective copy holders, as defined by the project management, on a timely manner.
Check/review out-going documents for legibility and completeness prior to transmittal to Client or Sub- Contractors – must be clear, readable, free from
typographical error and complete with attachment.
Transmit documents / submittals to Client or
Consultant on a timely manner.
Coordinate with Client/Consultant regarding
discrepancies on documents received.
Prepare updated master list of submittals, technical queries/request for information and issue periodically to all concerned for reference in determining the
status particularly the un-responded or outstanding.
Receive all incoming construction drawings – ensure that drawings are complete, clear, readable and
properly recorded prior to endorsement to the Project Director/Manager.
Review list of approved copy holders and reproduce the required number of copies.
Release/distribute drawings to all respective copy holders on a timely manner.
Retrieve copy holder’s superseded drawings upon
issuance of revision to prevent inadvertent use.
Prepare updated master list of drawings and issue periodically to all concerned for reference.
Transmit shop drawings to Consultant for approval.
Coordinate with Consultant regarding drawing
needs/queries.
Prepare follow-up letter to Consultant regarding unresponded approval of drawings and other
submittals.
Responsible for controlling incoming and outgoing technical submittals and revision controlled project documentation. Ensure proper storage and labeling for all hard and soft copies. Ensure updated project documents, such as document register, documents filing and numbering for ease of reference. Liaise with Engineering Department to ensure proper endorsement ofdrawing's electronic copy received from Client. Assisting in documentation handover, archiving and close-out of the Project.
February 1998 – April 1999
EEI Corporation
Bechtel Overseas Corporation
Quezon Coal Fired Power Plant
Mauban, Quezon, Philippines
Document Controller (Site Document Control In Charge) Overall in charge in the control & maintenance of all project drawings, documents and records.
Leads a team of document controllers and document
clerks/assistants.
Sole responsibility to represent the department during internal audit or external audit from the client or from a certification body.
Carry out documents/records preparation, distribution, transmittal & control in accordance to Procedure of Document Control.
Receive incoming documents - check for legibility and completeness. Ensure that documents are clear,
readable, complete with attachment and properly
recorded prior to endorsement to the Project Director / Manager.
Release / distribute documents, to all respective copy holders, as defined by the project management, on a timely manner.
Check/review out-going documents for legibility and completeness prior to transmittal to Client or Sub- Contractors – must be clear, readable, free from
typographical error and complete with attachment.
Transmit documents / submittals to Client or
Consultant ona timely manner.
Coordinate with Client / Consultant regarding
discrepancies on documents received.
Prepare updated master list of submittals, technical queries/request for information and issue periodically to all concerned for reference in determining the
status particularly the un-responded or outstanding.
Receive all incoming construction drawings – ensure that drawings are complete, clear, readable and
properly recorded prior to endorsement to the Project Director/Manager.
Review list of approved copy holders and reproduce the required number of copies.
Release/distribute drawings to all respective copy holders on a timely manner.
Retrieve copy holder’s superseded drawings upon
issuance of revision to prevent inadvertent use.
Prepare updated master list of drawings and issue periodically to all concerned for reference.
Transmit shop drawings to Consultant for approval.
Coordinate with Consultant regarding drawing
needs/queries.
Responsible for controlling incoming and outgoing technical submittals and revision controlled project documentation. Ensure proper storage and labeling for all hard and soft copies. Ensure updated project documents, such as document register, documents filing and numbering for ease of reference. Liaise with Engineering Department to ensure proper endorsement of drawing's electronic copy received from Client.
Assisting in documentation handover, archiving and close-out of the Project.
Enrique R. Santos, Page 7 of 8
Résumé
May 1996 – January 1998
EEI Corporation
Republic Cement Corporation
Republic Cement Plant
Rehabilitation and Expansion
Norzagaray, Bulacan, Philippines
Document Controller (Site Document Control In Charge) Overall in charge in the control & maintenance of all project drawings,documents and records.
Leads a team of document controllers and document
clerks/assistants.
Sole responsibility to represent the department during internal audit or external audit from the client or from a certification body.
Carry out documents/records preparation, distribution, transmittal & control in accordance to Procedure of Document Control.
Receive incoming documents - check for legibility and completeness. Ensure that documents are clear,
readable, complete with attachment and properly
recorded prior to endorsement to the Project
Manager.
Release/distribute documents, to all respective
copyholders, as defined by the project management, on a timely manner.
Check/review out-going documents for legibility and completeness prior to transmittal to Client or Sub- Contractors – must be clear, readable, free from
typographical error and complete with attachment.
Transmit documents / submittals to Client or
Consultant on a timely manner.
Coordinate with Client/Consultant regarding
discrepancies on documents received.
Prepare updated master list of submittals, technical queries/request for information and issue periodically to all concerned for reference in determining the
status particularly the un-responded or outstanding.
Receive all incoming construction drawings – ensure that drawings are complete, clear, readable and
properly recorded prior to endorsement to the Project Director/Manager.
Review list of approved copy holders and reproduce the required number of copies.
Release/distribute drawings to all respective copy holders on a timely manner.
Retrieve copy holder’s superseded drawings upon
issuance of revision to prevent inadvertent use.
Prepare updated master list of drawings and issue periodically to all concerned for reference.
Transmit shop drawings to Consultant for approval.
Coordinate with Consultant regarding drawing
needs/queries.
Prepare follow-up letter to Consultant regarding unresponded approval of drawings and other
submittals.
Responsible for controlling incoming and outgoing technical submittals and revision controlled project documentation. Ensure proper storage and labeling for all hard and soft copies. Ensure updated project documents, such as document register, documents filing and numbering for ease of reference. Assisting in documentation handover, archiving and close-out of the Project.
April 1995 – April 1996
EEI Corporation – Saudi Arabian Bechtel Co.
Saline Water Conversion Corporation
Desalination Plant Rehabilitation and Expansion
Shoaiba, Jeddah
Kingdom of Saudi Arabia
Document Controller (Site Document Control In Charge) Overall in charge in the control & maintenance of all project drawings, documents and records.
Leads a team of document controllers and document
clerks/assistants.
Sole responsibility to represent the department during internal audit or external audit from the client.
Carry out documents/records preparation, distribution, transmittal & control in accordance to Procedure of Document Control.
Receive incoming documents - check for legibility and completeness. Ensure that documents are clear,
readable, complete with attachment and properly
recorded prior to endorsement to the Project
Manager.
Release/distribute documents, to all respective copy holders, as defined by the project management, on a timelymanner.
Check/review out-going documents for legibility and completeness prior to transmittal to Client or Sub- Contractors – must be clear, readable, free from
typographical error and complete with attachment.
Transmit documents/submittals to Client or Sub-
Contractors on a timely manner.
Prepare updated master list of submittals, technical queries/request for information and issue periodically to all concerned for reference in determining the
status particularly the un-responded or outstanding.
Receive all incoming construction drawings – ensure that drawings are complete, clear, readable and
properly recorded.
Review list of approved copy holders and reproduce the required number of copies.
Release/distribute drawings to all respective copy holders on a timely manner.
Retrieve copy holder’s superseded drawings upon
issuanceof revision to prevent inadvertent use.
Prepare updated masterlist of drawings and issue periodically to all concerned for reference.
Enrique R. Santos, Page 8 of 8
Résumé
Responsible for controlling incoming and outgoing technical submittals and revision controlled project documentation. Ensure proper storage and labeling for all hard and soft copies. Ensure updated project documents, such as document register, documents filing and numbering for ease of reference. April 1993 – March 1995
EEI CORPORATION
Pilipinas Shell Petroleum Corporation (PSPC)
Tabangao, Batangas
Philippines
Document Controller (Document Control In Charge)
Overall in charge in the control & maintenance of all documents and records.
Leads a team of document controllers and document clerks. Sole responsibility to represent the department during internal audit or external audit from a certification body. Carry out documents/records preparation, distribution & control in accordance to Procedure of Document Control.
Ensures that pre-established requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project. Expedites review, signature approval, and release of supplier and internally produced project documents.
Arranges document cataloguing, packing, and long-term storage or disposal of appropriate documents at time of project closeout.
Establishing and maintaining a record of controlled documents on distribution.
May 1991 – March 1993
EEI CORPORATION
Construction Division/Main Office
Project Control Department
Manggahan, Libis, Quezon City
Philippines
Document Custodian/Controller
Over-all responsibility on control of the accountable form Outgoing Memo Receipt or Gate Pass for the whole division. Responsibility to represent the department during internal audit. Receiving, control, distribution and filing of project drawings and documents – minutes of meeting, construction procedures, technical specifications, contract, job order sheet, change notice/orders, etc.
PRESENTATIONS /
SEMINARS/TRAININGS/CONFERENCES
Computer (Software)
Contact this candidate