Administrative Assistant Manager

Evelyn M. Schubert

** ******** *****, ************, ** 07403

H: 973-***-**** and C: 201-***-**** – Email: ***************@*****.***

EDUCATION

Montclair State University, Bachelor of Arts/–Jan ‘06 Upper Montclair NJ

SKILLS

MS Word, Excel, PowerPoint, Access, Outlook, Lotus Notes, Yardi, Skyline, Goldmine, MAS90, Clearview, Adobe Photoshop, Service Channel. Fluent in Spanish.

EXPERIENCE

Mack Company Fort Lee, NJ

Administrative Assistant (Temporary Position) 9/2015-11/2015

Maintained VP of real estate Outlook Calendar and replied to all of his emails and mail correspondence and saved it by job.

Responsible for kitchen supplies and ordering of all office supplies for office.

Coded all incoming accounts receivable, entered them into spreadsheet by vendor, got approvals and submitted for payment.

Created sell sheets for several available properties and responded to email inquiries daily.

Responsible of keeping track of Certificates of Insurance for vendors and made sure they were current.

Helped to prepare and mail out Contracts for various vendors ie, snow removal, landscaping, security for the year.

Prepared proposals for approvals and created job numbers for the General Ledger.

Garden State Engineering, Surveying & Planning Maywood, NJ

Executive Office Administrator 3/2013 – 9/2015

Worked closely with the CEO and CFO to type any correspondence to employees and clients.

Assisted with reservations and scheduling meetings via Outlook and travel arrangements.

Maintained Managers expenses reports on spreadsheet and submitted monthly for reimbursement.

Assist Accounts Payable/Receivable with Scanning and maintaining invoices.

Request all new Certificates of Insurances and maintain all current Certificate and Contract information on hard files and also scan to save in project database.

Responsible for fleet maintenance of all Crew Chief vehicles and scheduled appointments for routine and emergency repairs..

Handle any Insurance Claims and assist the Office Controller with any HR related issues.

Assign and maintain Gas Cards and EZPass cards for all employees.

American Properties Realty, Inc. Lincoln Park, NJ

Assistant to Property Manager 9/2003 – 2/2013

•Responsible for rental sales of a 440 MDU/ Garden Apartment Complex with pool, playground and dog friendly.

•Liaison between tenants and Corporate Office to assist in resolving tenant matters quickly and confidentially.

•Prepared all new tenant leases, lease extensions and renewals before expiration date.

•Created weekly vacancy analysis reports and helped to coordinate with maintenance proper repairs.

•Retrieved delinquency reports on a weekly basis to initiate receivable recoveries.

•Attended court proceedings regarding evictions and scheduled town planning board meetings.

•Dispatched work-orders to maintenance and managed follow-up schedules for Superintendents.

•Gathered all on-site vendor estimates, contracts and credentials from outside Vendors.

•Coded incoming bills and worked closely with accounts payable.

•Scheduled and recorded meeting minutes on a bi-weekly basis.

•Purchased all office and working supplies while always researching lowest possible price and quality.

•Created all advertising and media documents for sources to rent apartment vacancies.

•Responsible for updating the Honeywell Emergency Notification Database for all Tenant matters

•Coordinated several annual community relations events and mass mailings.

Cablevision Oakland, NJ

Executive Administrator 8/2000 - 9/2003

•Handled all correspondence and telephone inquiries, maintain schedule for Call Center Director.

•Recorded meeting and conference call minutes.

•Created project agendas and timelines.

Prepared monthly, quarterly and yearly call center performance reports.

•Submitted and managed all travel and expense reports for regional leadership team.

•Organized call center social functions and performance incentive programs for service staff.

References available by request.

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