Administrative Assistant Human Resources

A resourceful, capable, and dependable professional with a solid reputation as an efficient administrator. 10+ years experience supporting Executives, High Level Management and their direct reports. A goal oriented individual who thrives on challenge and difficult assignments. Comfortable representing the Company to external customers.

Key Proficiencies

Administrative

Performs advanced secretarial, clerical and administrative functions.

Schedules appointments meetings, events and manages calendars; for multiple persons when required.

Communicates effectively with a friendly and courteous attitude with people at all levels.

Ability to gain trust and respect; recognize and maintain confidentiality.

Works well both independently or in a team; prioritizes work assignments, and efficiently multi-tasks to meet deadlines.

Ability to manipulate data and create spreadsheets, charts, reports and tracking systems in order to analyze data for administrative decisions.

Advanced skills – Excel, Word, Outlook

Intermediate skills – PowerPoint & Access

Proven ability to implement continuous improvement to reduce administrative processes and save time.

Ability to make independent decisions.

Interprets and implements rules, policies, procedures, and directives.

Human Resources

Knowledge of Federal and State employment laws.

Audits employee files and new hire paper work.

Tracks attendance.

Recruitment, interviewing and on boarding of new hires.

Accounting

Controls warehouse and office supply inventories.

Processes payroll, invoices and expense reports.

Balances payroll & ledger accounts, check register, and billing summaries.

Researches discrepancies for a positive outcome.

Work Experience

The Villages, Elkhart, IN 09/2013 – 07/2014

Administrative Assistant

Responsible for all administrative functions in support of five Case Managers in the OYS (Older Youth Services) Program. Responsible for 40+ individual ledger accounts. Monitored and posted all monies into ledgers, check register and billing summary on an ongoing basis. Balanced OYS check book and ledger accounts. Uploaded monthly reports to the DCS (Department of Children Services) ‘Kidtracks’ web portal. Filtered spreadsheets to avoid expiration of referrals, track missing paperwork and due dates. Assisted the AA in Fort Wayne with new referrals and other functions as needed.

Developed a tracking system to keep Case Managers compliant with the DCS contract. Tracking system was implemented in the Fort Wayne, IN office by the Regional Director.

Crosspoint Human Services – Danville, IL 05/2012 – 10/2012

Executive Administrative Assistant

Responsible for all administrative functions in support of the Executive Director. Coordinated and attended meetings for two Board of Directors (Crosspoint and YFRC) and two committees (Strategic and Communications). Relieved Executive Director of routine & non-routine administrative tasks. Developed database to monitor ongoing projects and deadlines. Coordinated meetings/conference calls with State/County/Local government officials and other public health providers in the area.

Diligently collaborated with the Executive Director in gathering/finding six year old documents required for final capital distribution of $167,000.

Collaborated with the Executive Director and Departmental Directors in generating and facilitating the Strategic Planning process for the Board of Directors, the plan was implemented for the new fiscal year.

Multicultural Community Center, Seasonal Migrant Head Start – Rantoul, IL 05/2011 – 05/2012

Program Support Coordinator/Human Resources Coordinator – Promoted in 02/12

Responsible for all administrative functions in support of the center, including the Executive Director, Family Services Coordinator, Health Services Coordinator and Education Coordinator. Answered switchboard, greeted visitors and directed them to the correct department.

Generated a spreadsheet to track completed/missing information for all employees.

Standardized all employee files to meet State government and Department of Head Start guidelines.

Attended job fairs to find new candidates and scheduled and participated in interviewing possible candidates.

Audited Center’s payroll with 100% accuracy.

Responsible for timely/processing bi-weekly payroll. Assured all clock errors were correct and overtime was approved by Supervisor and/or Director.

Requested quotes from vendors for major purchases.

Created, implemented, controlled, issued, coded and audited Purchase Orders and its process.

Children’s Healthcare of Atlanta – Atlanta, GA 2005 – 2007

Executive Assistant to the Vice President of Workforce Strategies, Human Resources Department

Responsible for all administrative functions in support of Workforce Strategies Department including, but not limited to, the Vice President and two Directors. Orchestrated the schedules of VPs, Directors and Managers to accommodate for meetings and interviews of potential candidates. Assisted Directors and Managers at the Learning Center with special projects. Created itineraries and made travel arrangements for Candidate Physicians, Vice Presidents, Directors and staff. Conducted Internet research and created database of candidate physicians. Responsible for the preparation of finance reports, expense reports for staff and candidates. Assisted VP in Succession Planning. Assisted Physician Recruiter with new hire intake process for all Physicians and mid level providers.

Designed and implemented a comprehensive system of graphs to track metrics; analyzed turnover, diversity, vacancy and retention rates on a monthly, quarterly and yearly basis.

Provided Latest Estimates of annual budget by cost center and element for Vice Presidential review.

Education

Bachelor of Science, Management – 12/2011

Indiana Wesleyan University – Marion, IN

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