Management Office

VIMAL S Mobile : +91-994*******

***********@*****.**.** Skype ID : vimals2004

Summary:

Proactive Administrative Executive with more than 7 Years of progressively responsible experience in Admin Functions of leading MNCs in the Office Management as well as in the Manufacturing Industries. Key areas of experience are Facility Management, EHS Management, Physical & Environmental Security, Asset Maintenance, Vendor Management, Purchase, Logistics & Commercials, Travel and Accommodation.

Roles & Responsibility @ W.R. Grace & Co India Pvt. Ltd., from April 2011 to till now.

As an Executive Admin

Handling the administration activities like Front Office, Facility Management, Housekeeping, Safety, Security, Cafeteria, cab arrangement and Gardening.

Handling the Vendors (Pest Control, Office cabins & Workstations, Stationary & Consumable, Industrial Safety material, Uniforms, Event Managements, Hotel Bookings & Visa process)

Petty Cash Management, Courier Management, Liaison with internal/external stakeholders.

Procurement process for office stationary, House Keeping, safety and PPE Equipments with the negotiated costs.

Concierge/ Hospitality services for the Guests.

Key Management, Issuing of ID card & Access cards.

Implemented AMC services, Conducted safety Training, Emergency Mock drills on Fire fighting.

Monthly MIS report and AMC’s, Waste management & disposal report, Current Consumption report and maintain check lists for security, House Keeping

Actively involved myself in documentations like ISO.

Organized and conducted various Employee engagement events, Training Programs & Emergency Mock Drills resulted, everybody in the Organization is standing on the same platform of Team work.

Achievements

Slashed courier cost Rs.1.2L per Annum by negotiating Pricing.

Provided backup support to other departments which was highly admired by the Management

As a Logistic Coordinator

Review Sales Order prepared against PO and approve SO prior to posting and checking the stock with Production.

Negotiate with transporters, couriers, freight forwarders and other service providers.

Preparing Invoices and other related documents for dispatches

Communicate to the sales team/customer coordinator in case of any issues, escalations or delays.

Anticipate the legal requirements of road permits and other statutory documents and coordinate with internal or external teams to get the same.

Provide clear communication to all the drivers about the need of safe handling and transportation & customer site safety

Prepare and Issue on a daily, weekly basis to manage a logistics report to identify the status of all orders and checking of acknowledgments for delivering materials before processing transporter invoices for payment.

Assist by providing the required documents like invoice, LR, Customer acknowledgment to finance for Auditing purpose.

Achievements

Slashed 20% logistics cost by alternate source with the support of quality service

Skill Set

Quick Learner, Record Maintenance, Vendor Management, Documentations, Negotiation skills, Sourcing in the web.

Operations Executive @ Les concierges Services Pvt. Ltd. From August 2009 to March 2011

Manage the process, ensuring the process performance meets SLA targets and leading initiatives to improve customer satisfaction.

Monitoring the process performance in the Branch, including Training, Quality Assurance, Business and Client Development and taking corrective actions, where ever required.

Vendor Management: Selection after due diligence and management of deliverables from third party vendors at the most profitable rates and efficient manner

Responsible for the profitable, efficient and effective operational performance of operations functions of the company.

Manage, direct, plan, organize and coordinate the day-to-day operations of the said services for the branch.

Conducting Periodic promotions in line with the Business and generating revenue and responsible for the achievement of operational revenue as well as other targets.

Preparation and Maintaining the MIS reports of Branch.

Concierge Executive @ Les concierges Services Pvt. Ltd. From September 2006 to September 2007

Coordinate with clients to resolve any Govt. / Private related queries / Jobs (e.g. Passport processing, Travel Arrangements, Entertainment Arrangements and so on)

Educational Qualifications

M.B.A, Finance & H.R from G.K.M. College of Engineering and Technology, Anna University in 2009.

B.A. English Literature from Thiruvalluvar Government Arts College, Rasipuram, Periyar University, Salem in 2006.

Higher Secondary (Vocational) from Government Higher Secondary School in 2002.

Certificates:

Mastering Business Analysis, Conducted by M/s. Fhyzics Business Consultants Pvt. Ltd. Affiliated with IIBA (Preparing for CBAP).

Computer-Cum-Internet Literacy Program, conducted by Govt. Of Tamilnadu

First Aider certificate from Usha Fire & Safety, Chennai

Computer Proficiency

Basic Knowledge about system and Hardware.

Good Experience in MS Office.

Presently learning SAP - PRD

Personal Profile

Father’s Name : A. Sampath

Date of Birth : 02-10-1983

Marital Status : Married

Passport Number : N2247903 (Valid till August 2025)

Address : A4, F2, Swasthi Apartments, Thiruthani Nagar Main Road,

200 Feet Road, Old Pallavaram,Chennai - 600 117.

Language Known : Tamil, English (Speak, read & Write).

Telugu (Speak)

Declaration:

I hereby declare that all the details furnished above are true and best of my knowledge.

Place: Chennai

Date: S. Vimal

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