Administrative Assistant Manager

D. Lewis Resume

DANIELLA LEWIS

Buffalo Grove, IL 847-***-****

********@*****.*** http://www.linkedin.com/in/danielladubrow Proactive, collaborative staffing coordinator with solid communications and leadership skills. Successfully trains new hires and assists with employee on boarding. Created presentation materials to facilitate staff learning. Performed and documented annual employee reviews as a departmental manager, wrote employee training manuals, and maintained vendor database. Achieved success in building solid working relationships with colleagues. Demonstrated ability to multi-task in a fast-paced work environment while supporting management. CORE COMPETENCIES

TECHNICAL SKILLS

Taleo, SilkRoad, LinkedIn, Microsoft Office Suite (Word, Excel, PowerPoint and Outlook), Mail Merges, Google Mail, Google Drive, Internet Research, Travel Itineraries PROFESSIONAL EXPERIENCE

Staffing Coordinator

Baxalta US Inc (Contractor through HireGenics), Bannockburn, IL, June 2015 – Present

• Dedicated Staffing Coordinator for the Global Functions group (Human Resources, Finance and Corporate Counsel) hiring managers and recruiters.

• Utilizes Taleo ATS to create new requisitions and update and create candidate profiles.

• Onboarding coordinator for candidates from offer acceptance stage through New Employee Orientation.

• Creates interview agendas for candidates and interview teams with detailed itinerary and travel arrangements.

• Reviews and processes invoices and special check requests for candidate travel and staffing agencies.

• Coordinates domestic travel arrangements for candidates. Administrative Assistant/HR Coordinator/Recruiter

Congregation B’nai Jehoshua Beth Elohim, Deerfield, IL, January 2013 – May 2015

• Screened resumes, conducted phone interviews, and set up in-office interviews for the Executive Assistant and Administrative Assistant positions.

• Reviewed and updated job descriptions for vacant administrative positions.

• Utilized LinkedIn Recruiter and Craigslist to post administrative job listings.

• Assisted with employee on boarding.

• Processed and prepared time sheets and expense reports.

• Coordinated multi-day interview schedules including flights, hotels, meals, and interview itineraries for over 10 staff members.

• Schedules meetings and coordinates travel

arrangements for management and employees.

• Provides excellent customer service for employees and customers.

• Works with corporate executives and hiring

managers to fill vacant requisitions.

• Completed annual employee performance reviews

and shared results with senior vice president to

determine raises.

• Works with corporate executives and answered staff compensation and benefits questions.

• Manage and build solid team dynamics, creating a communicative, smooth-running department by

letting people know they’re valued and appreciated.

• Assist management with processing employee

payroll.

D. Lewis Resume

Seasonal Recruiter

Crate and Barrel, Northbrook, IL, August 2012 – January 2013 (Temporary Position)

• Reviewed resumes using SilkRoad and trained store managers on utilizing the software.

• Scheduled face to face interviews for store managers in relation to their availability.

• Filed all applicant and phone interview documentation in designated filing areas.

• Created spreadsheet with all college campus contact personnel for team use in Microsoft Excel.

• Assisted Senior Recruiting Manager in editing corporate recruiting documents for store use.

• Compiled and distributed holiday hiring materials for all stores and distribution centers. Assistant Store Manager, Osco Drug

Jewel - Osco, Chicago, IL, January 2012 – August 2012

• Promoted from Store Management Trainee to Assistant Store Manager, performing all team training, visiting stores to meet sales goals, and managing completion of daily staff assignments.

• Utilized internal applicant tracking software to manage background checks, drug screens, employee benefits, and payroll.

• Created weekly schedules for all associates.

• Administered corrective action documentation to employees in compliance with contract union rules.

• Promoted a positive team-working environment by proactively addressing employee challenges in an appropriate and timely manner.

Command Transportation, LLC, Skokie, IL: June 2008 – January 2012 Carrier Administration Department Manager, April 2010 – January 2012

• Created new hire departmental materials for training sessions, which included preparation of flow charts, summary sheets, and standard operating procedures document in Microsoft Word.

• Presented monthly training sessions for staff to alert them of revised company and industry policies and procedures, following up with each employee to confirm their understanding of the new information.

• Assessed department’s employees’ annual performance and documented performance reviews, and shared results with the senior vice president to determine raises. Administrative Assistant, June 2008 – March 2010

• Worked with the senior vice president to complete time sensitive projects, researching and sourcing safety- approved carriers and assigning them to account executives.

• Scheduled travel arrangements including domestic flights, hotels, and car rentals for Account Executives and managers.

• Coordinated and scheduled all meetings with managers for senior vice president including reserving conference room space via Microsoft Outlook.

• Assisted Accounts Payable department in resolving invoice discrepancies between customers and carriers. Talent and Organizational Consulting Intern

Hewitt Associates, Lincolnshire, IL, May 2007-August 2007

• Efficiently audited incoming compensation data for Total Compensation Management database.

• Informed clients on a regular basis to collect and clarify compensation data.

• Validated compensation data by examining Proxy statements and Form 4 documents. EDUCATION

Bachelor of Science Public Affairs: Management, Minor: Human Resources Indiana University, Bloomington, IN, May 2008

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