Manager Administrative Assistant
Resume:
Ebony J. Chester
Laurel, MD 20724
************@*****.***
Objective
To obtain a career in the business field to utilize my management, administrative, and problem solving skills to impact productivity and organizational goals.
Education
Expected graduation date: May 2016; University of Maryland University College Adelphi, MD; Financial Management and Information Systems (MS)
May 2007 North Carolina Central University Durham, NC; Bachelor of Business Administration, Concentration: Management
Work
Experience
Laureate Education Inc.
July 2015-Present
IT Procurement Specialist
Procures IT Goods and Services within Laureate's technology standards by utilizing PeopleSoft eProcurement and Purchasing modules
Gathers data collection, technical specifications, user and commercial requirements
Manages & executes purchase requests through an ERP system
Assist employees in understanding and completing requirements for new order requests
Manages, expedites and auto source requisitions through PeopleSoft to ensure timely approval, processing and delivery
Generated CDW, Apple & Mobility request for quotes for Information Technology goods and services
Worked closely with Frontline Helpdesk returning and tracking orders and ongoing education of the user base on the purchasing request process
Maintain accurate Master Spreadsheet of vendor-specific part numbers, prices, and specifications
Communicates daily with Pay Coordinator, Sourcing Analyst & ITAM & Procurement Manager
Responsible for dispatching PO's to the vendor & communication invoice delivery information
Howard County Government, Purchasing Department
August 2014-January 2015
Buyer and Inventory Specialist Manager
Interpret contract/acquisition law and requirements
Solicit, evaluate, award, and exercise contracting officer authority
Planning/preparation, solicitation, evaluation, award, and administration of contracts for a wide range of services and equipment.
Solicit, evaluate, award, and exercise contracting officer authority.
Identify/screen new sources; validate sole-source justifications
Process purchase orders, change orders, and contract modifications/amendments using ERP-SAP Netweaver
Prepare and interpret spreadsheets to support bid/contract analysis for awards, renewals, and modifications
Manage inventory the Police, Fire and Parks & Recreation Department
Train new procurement staff on procurement policy/procedures
Provide proactive guidance and advice to procurement customers
Coach/advise other staff on new techniques and markets
Utilize pivot tables to collect data
Maryland-National Capital Park and Planning Commission (MNCPPC), Purchasing Office
May 2008 – July 2014
Procurement Specialist and Purchase Card Administrator
Planning/preparation, solicitation, evaluation, award, and administration of contracts for a wide range of services and equipment.
Solicit, evaluate, award, and exercise contracting officer authority.
Identify/screen new sources; validate sole-source justifications
Process purchase orders, change orders, and contract modifications/amendments using Lawson ERP
Prepare and interpret spreadsheets to support bid/contract analysis for awards, renewals, and modifications
Train new procurement staff on procurement policy/procedures
Provide proactive guidance and advice to procurement customers
Coach/advise other staff on new techniques and markets
Interpret contract/acquisition law and requirements
Purchase Card Administrator for Prince George's and Montgomery County for over 300 employees
Senior Administrative Assistant
Provide support to Youth Services and Senior Services Manager, including maintaining calendar as needed, scheduling meetings, composing correspondence, and arranging for meeting refreshments, as needed.
Assists in preparing a variety of technical and administrative correspondence, reports, and statistical documents, including coordinating and editing input from Research and Evaluation Manager.
Maintain accurate tracking systems of all incoming/outgoing documents, including financial documents, contracts, invoices, and work orders, and other information, ie. committee assignments
Screen sort and process incoming mail
Serve as receptionist for telephone calls and Special Programs Division and Public Affairs and Marketing Division customers and visitors.
Respond promptly and courteously to requests for service or information.
Attend team, public and focus group meetings, take notes and prepare meeting summaries, as requested.
Prepare correspondence and arrange for timely and appropriate delivery of documents via e-mail, fax, or mail service.
Centerplate, National Park
March 2008-October 2008
Store Manager
Managed cashiers
Audited daily cash drawers
Interviewed candidates for store vacancies.
Closing cash drawers.
Solved guest complaints daily
Set schedules
Recruit, hire, train and develop employees to be successful.
Target, Durham, NC & Bowie, MD
February 2004-February 2008
District Administrator (Administrative Assistant); Guest Service Team Lead; Front End Manager
Managed approximately 15 cashier averaging about $30,000/ night
Audited daily cash drawers and sent proper documents off to corporate
Processed, on an average, 75-100 sales transactions daily
Interviewed candidates for store vacancies
Closing cash drawers.
Managed Guest Services
Solved guest complaints daily
Coordinate meetings and schedule conference rooms
Managed calendar for District Manager and District Asset Protection Manager
Answered multi-phone lines
Organized travel needs for DTL and DAPTL
Processed daily incoming and outgoing mail
Maintained several spreadsheets for Budget Report, Physical Year, Payroll Log for the District
Maintain Company American Express Card for the District
Awards Received
National Institute of Government Purchasing (NIGP) -Introduction to Procurement, Maryland Public Purchasing Association (MPPA) Membership, Department of Public Safety and Correctional Services Criminal Justice Information System Central Repository Fingerprint Certificate 2009; CPR, First Aid &AED Certificate, 2009 Certificate of Achievement Recipient, 2003-2004, selected by the Dean of the School of Business. Certificate of Achievement Recipient 2005-2007, selected by the president of 100 Black Women, Inc.
Computer Skills
Microsoft Suite including pivot table, Quest, E-Personality, Kronos, Lawson ERP, SAP Netweaver
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