Executive Assistant Administrative Support
Resume:
Jesica Hines
Katy, Texas **449
************@*****.***
Description
A seasoned business professional with over fifteen years of experience leading and coaching people; streamlining and improving business practices; raising and setting the standard of service; and analyzing and resolving problems. Proven ability to save costs and grow revenue through analytical thinking, attention to detail and financial management. Nurture innovation from concept, through implementation and into practice.
Work Experience
Sr. Executive Assistant to COO/SVP
12/2011 – 9/2015 Aurora USA Oil & Gas, Inc./Baytex Energy Corp.
Administrative support for the COO and Operations Department
Monitored email
Managed Office
Produced Monthly Reports
Directed incoming calls
Managed multiple calendars
Corporate American Express & Dinners Club reconciliation
Negotiated vendor contracts
Meeting and event planning
International and domestic travel arrangements
Researched, coded and approved invoices for payment
Office Manager/Executive Assistant to CEO
11/2009 – 10/2011 Quantapoint, Inc., Houston, Texas
Administrative support for the CEO
Managed office
Benefits Administrator
Human Resources
Researched, coded, approved and paid invoices
Monitored email
Directed incoming calls
Managed multiple calendars
Negotiated vendor contracts
Meeting and event planning
International and domestic travel arrangements
Executive Assistant
3/2008 10/2009 Stratos, Houston, Texas
Administrative support for the Senior Vice President
Managed office
Monitored email
Directed incoming calls
Managed multiple calendars
Negotiated vendor contracts
Meeting and event planning
Researched, coded and approved invoices
International and domestic travel arrangements
Administered large company cellular account
Office Administrator/Executive Assistant
7/2007 – 2/2008 Terra Global, Inc., Houston, Texas
Administrative support for the CEO
Managed office
Monitored, prioritized, forwarded and/or responded to CEO’s email
Benefits administrator
Researched, coded, approved and paid invoices
Directed incoming calls
Managed multiple calendars
Negotiated vendor contracts
Meeting and event planning
International and domestic travel arrangements
Executive Assistant
1/2006 - 7/2007 Stratos, Houston, Texas
Administrative support for the Senior Vice President
Managed office
Monitored email
Directed incoming calls
Managed multiple calendars
Negotiated vendor contracts
Meeting and event planning
Researched, coded and approved invoices
International and domestic travel arrangements
Contract Administrator
3/2003 - 1/2006 Altivia Corporation, Houston, Texas
Administrative support for Senior Vice President as well as Sales and Marketing Department
Processed bids
Maintained bid calendar
Bid analysis
National and regional trade show organization
Trade show budget vs actual reports
Large marketing mail campaigns
Sales meeting organization
New customer setup
Sales quotes
Vendor applications
Filed and maintained business licenses.
Executive Secretary
2/1997 - 11/2002 PGS Exploration (U.S.), Inc., Houston, Texas
Administrative support for International Marketing Department and President of PGS China
Seismic data demonstrations for clients
Organized and executed large marketing mail campaigns
Planed and coordinated international bid round meetings
Negotiated hotel and catering contracts
Coordinated and attended US trade shows
International and domestic travel arrangements
Processed bids
Directed client calls
Researched and approved invoices for payment
Created and processed expense reports
Created PowerPoint and Corel Draw Presentations
Education
6/1988 Dallas Community College, Dallas, Texas
Some College Coursework Completed
5/1986 Irving High School, Irving, Texas
High School or equivalent
Skills
Adobe Photoshop
ADP Open Invoice System
Aries
Concur
Corel Draw
Harvard Graphics
Microsoft Office Suite (Access, Excel, Outlook, PowerPoint, Publisher, Project, Visio, Word)
Payroll
PeopleSoft
Salesforce
SharePoint
WordPerfect
References
John R. Wilson 281-***-****
************@*****.*** Professional
Debbie Crawford 281-***-****
******.********@***.*** Professional
Courtney McGee 713-***-****
******@*******.*** Professional
Kissa Walker 337-***-****
*****.******@*************.*** Professional
Contact this candidate