Administrative Assistant Executive

TRUDIE EPPICH

**-** **** *****, ********, New York 11385

******.******@*****.***

Cell: 917-***-**** Home: 718-***-****

Summary: Highly accomplished Executive Assistant with a strong record of success in supporting senior executives and their staff in a fast-paced, large business. Execution oriented, self-starter with a proven track record in organization, prioritization and multi-tasking in order to meet the administrative needs of the department. Work well with all levels of management and company personnel in a comfortable, yet professional, well-mannered demeanor and a good attitude.

Professional Experience:

Freelance Work, New York, NY

April 2014 – Present

Administrative Assistant

Administrative duties for various small companies in the Flushing, Queens, NY area

Covered for secretaries on vacation, maternity leave, sickness, etc.

Tru-Beat Productions, New York, NY

Sept 2000 – Present

Head of Operations

Book artists/bands at various venues (domestically and internationally)

Negotiate their performance contracts, schedules, rehearsals, etc.

Direct Brands, Inc./Bookspan, New York, NY

Feb 2002-Jan 2014

Executive Assistant to the EVP and General Counsel of Legal & Business Affairs

Provided overall administrative duties to support the EVP of Legal & Business Affairs and the department; maintained and facilitated expense reports for the department; heavy phone/fax/email interaction

Managed Outlook calendars for the EVP and the SVP of the department. Worked closely with senior executive assistants to coordinate and prioritize meetings

Booked extensive travel arrangements (domestic and international) including flights, hotel, cars, etc.

Key-Contact Person and Administrator of the off-sight retention file warehouse for the company

Increased efficiency by modernizing and updating contracts filing system

Ordered supplies, maintained operations, distributed interoffice and external mail and deliveries

Delegate work to members of the team while showing support and cooperation

Entrusted with confidential information on a daily basis

Oversaw music, film and book license updates and transmittal to contracting party for execution

Worked with Bookspan Club to revise and transmit publishing deals and contracts with authors

Updated and maintained SAP database of contracts

Scheduled EVP’s CLE (Continuing Law Education) courses/conferences and kept detailed files

Arranged meetings, set up conference rooms, prepared materials, and ordered food for either breakfast meetings, luncheons or dinners. Made restaurant reservations for NY and out of town meetings

Helped organized various charity functions, auctions and fundraising events

Handled a variety of personal errands upon executive’s request (such as personal travel {flights, hotel, car service, restaurants}, obtained tickets to functions on day to day basis)

Trudie Eppich

Resume

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Arista Records, Inc., New York, NY

Jan 1983-Sept 2001

Administrative Assistant to the SVP of Legal & Business Affairs

General administrative duties for a number of senior executives, and their staff which included attorneys, directors and managers. Heavy phone/fax/email interaction with inter-departmental personnel

Maintained busy calendar for the Senior Vice President’s meeting schedule

Arranged events and lunches both in-house and at off-site locations

Booked extensive travel arrangements and arranged remote conference calls

Handled all expense reports for the department

Dealt with highly confidential matters on a day-to-day basis

Worked closely with attorneys to draft and update all music contracts and licenses

Interacted with various music artists with respect to their contracts and legal dealings with the company

Education: The Berkeley School – Associate Degree

Christ The King Regional High School – HS Diploma

Skills: Microsoft Office, Microsoft Outlook, SAP System, Workspeed Security System

Interests: Music, Movies/TV, Theater, Travel, Cooking/Baking, Reading, Shopping

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