Contracts Specialist/Administrator/Manager
Resume:
Susan Wise-Ferguson
Fredericksburg, VA 22405
Email: *******@*****.***
Currently hold an active DOD SECRET CLEARENCE
OBJECTIVE: Seeking a challenging position in the Contracts / Subcontracts arena that will utilize my professional credentials and work experiences, which will permit me to grow professionally and to contribute to the organization’s Strategic Planning, Performance Optimization and Leadership success.
PROFESSIONAL SUMMARY:
In-depth understanding of Contracts/Subcontracts and Billing Management within the federal government and private sectors.
Assisted the Billing and Finance department with all Contracts Administration Procedures.
Experience with Purchasing and procurement procedures.
Experience with GSA Schedules and other GWAC instruments.
Over 20 years of experience working with the FAR/DFARS.
Outstanding organizational skills to manage efforts in preparation of proposal efforts, deliverables and coordination of special events, presentations, and meetings.
Prior experience and/or certification on the PRISM contract writing system
Over fifteen years of exceptional experience in Contracts/Subcontracts arena of compiling and preparing data for reports using excel spreadsheets. In addition to coordinating contracts/subcontract support services, assuring that documents, proposals, reports, deliverables, and correspondence are prepared in a timely manner.
Provided Contract and Procurement knowledge for all contracts which included association with the U.S. Coast Guard, Department of Justice, General Services Administration (GSA), Securities Exchange Commission (SEC), Department of the Navy, Bureau of Prisons (BOP), and Internal Revenue Services (IRS) United States Air Force.
TECHNICAL SKILLS:
Microsoft Windows, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft XP, PeopleSoft, UltiPro (HR Self-Service), Electronic Time Collection System (ETC), Contracting/Procurement/Budget Analysis, Certified Procurement Officer, Travel Manager, Experience with FAR, DFARS and other agency supplements, and Experience with a variety of contract types including T&M, CPFF, FFP, & Cost reimbursements contracts & IDIQ insistence with Government Wide Acquisition Contracts, Purchasing, Deltek & GCS Premiere,, Fusion Financial System, PRISM contract writing system and various contracts billing and finance financial systems.
RELEVANT EXPERIENCE:
CyberData Technologies Inc.
Contracts Specialist
Herndon, VA
July 2015 - Present
Review RFQ’s & RFP’s for potential risks.
Prepare Modifications, Bridges and Extensions for subcontractors and consultants.
Update and process all GSA IFF reports, GSA Reports & ORCA and SAM.
Assisted with Closeout Procedures providing all contractual documents.
Prepared and maintained all Non-Disclosure Agreements
Prepared and maintained all Teaming Agreements.
Reviewed and maintain all contract documentation as current and complete.
Redesign and updated Contractual Request Forms and Checklists.
Perform project related financial analysis.
Track all expenses related to projects, administer various contract types (Fixed Price, Cost Reimbursable, Firm Fixed Price, Time and Materials, IDIQ, etc.) from Cradle to Grave.
Maintain all contractual spreadsheets for Fusion accounting system.
Prepare Subcontract Agreements.
Prepare and maintain all Delivery Orders for Subcontractors and Consultants.
Update, monitor and reconcile invoices for consultants/sub-contractors.
Perform project related financial analysis.
Assist with billing and financial issues.
National Security Consultants
Security Officer
Fredericksburg, VA
January 2015 - Present
Maintains safe and secure environment for customers and employees by patrolling and monitoring premises and personnel.
Secures premises and personnel by patrolling property, monitoring surveillance equipment, inspecting buildings and access points.
Completes reports by recording observations, information, occurrences, and surveillance activities.
Interviewing witnesses and obtaining signatures.
Maintaining the organizations stability and reputation by complying with legal requirements.
Contributes to team effort by accomplishing related results as needed.
USIS/ Labat, Inc.
Contracts Manager
McLean, Virginia
September 2009 – May 2014
Review RFQ’s & RFP’s for potential risks.
Assisted with Closeout Procedures providing all contractual documents.
Prepared Subcontract Agreements.
Prepare Modifications, Bridges and Extensions for Subcontractors.
Prepare and maintain all Delivery Orders for Subcontractors and Consultants.
Prepare and maintain over 150 Subcontract Agreements from cradle to grave.
Prepare and maintain over 25 Consulting Agreements from cradle to grave.
Track all expenses and deliverables for all subcontractors.
Prepared and maintained Purchase Orders.
Update, monitor and reconcile invoices for contractors/sub-contractors.
Track all expenses related to projects, administer various contract types (Fixed Price, Cost Reimbursable, Firm Fixed Price, Time and Materials, IDIQ, etc.) from Cradle to Grave.
Input all contractual/subcontract data in companies Deltek GCS Premier accounting system and costpoint.
Update and process all GSA IFF reports, GSA Reports & ORCA and SAM.
Manage Federal and Government Contracts.
Monitor all contractual/subcontract reports.
Prepared and maintained all Non-Disclosure Agreements for all contractual and subcontract action.
Prepared and maintained all Teaming Agreements for all contractual and subcontract action.
Manage day to day contractual actions for over 75 contracts as current and complete.
RDR, Inc.
Contracts Administrator
Centreville, Virginia
June 2009- August 2009
Review RFQ’s & RFP’s for potential risks.
Prepare Modifications, Bridges and Extensions.
Assisted with Closeout Procedures providing all contractual documents.
Prepared and maintained all Non-Disclosure Agreements
Prepared and maintained all Teaming Agreements.
Reviewed and maintain all contract documentation as current and complete.
Update, monitor and reconcile invoices for consultants/sub-contractors.
Perform project related financial analysis.
Track all expenses related to projects, administer various contract types (Fixed Price, Cost Reimbursable, Firm Fixed Price, Time and Materials, IDIQ, etc.) from Cradle to Grave.
Monitored contractual data in companies Deltek GCS Premier accounting system.
Analytic Services Inc.
Contracts Administrator
Arlington, Virginia
March 2008 – June 2009
Review RFQ’s & RFP’s for potential risks.
Assisted with Closeout Procedures providing all contractual documents.
Prepared Subcontract Agreements.
Prepare Modifications, Bridges and Extensions for Subcontractors.
Prepare and maintain all Delivery Orders for Subcontractors and Consultants.
Prepare and maintain over 150 Subcontract Agreements from cradle to grave.
Prepare and maintain over 25 Consulting Agreements from cradle to grave
Track all expenses and deliverables for all subcontractors.
Review RFQ’s & RFP’s for potential risks.
Prepare contract pricing proposals, costs, contract bridges, modifications and extensions.
Prepared and maintained all Non-Disclosure Agreements for all contractual and subcontract action.
Prepared and maintained all Teaming Agreements for all contractual and subcontract action.
Review and maintain all contract documentation as current and complete.
Update, monitor and reconcile invoices for contractors/sub-contractors.
Perform project related financial analysis.
Track all expenses related to projects Administer various contract types (Fixed Price, Cost Reimbursable, Firm Fixed Price, Time & Materials, IDIQ, etc.) from Cradle to Grave.
Input and update contractual data in companies Deltek GCS Premier accounting system.
Aviel Systems, Inc
Contracts & Program Control Administrator
McLean, Virginia
February 2006 – February 2008
Administer various contract types (Fixed price, Cost Reimbursable, Firm Fixed Price, Time & Materials, IDIQ, etc.) from Cradle to Grave.
Assisted with Closeout Procedures providing all contractual documents.
Assist with Proposals, costs, contract bridges, modes and extensions.
Maintain the company Backlog Report and at risks contracts.
Review companies Purchase Request and create Purchase Orders in Costpoint
Track all expenses related to projects.
Dynamics Research Corporation
Contracts Administrator/Financial Analyst
Vienna, Virginia
January 2004 – February 2006
Provided various levels of administrative support.
Reviewed contract terms and conditions to resolve discrepancies.
Assisted with Closeout Procedures providing all contractual documents.
Administered and maintain contracts database through PeopleSoft.
Input and update contractual data in company accounting/intranet systems.
Prepared representations and certifications for government contracts.
Implemented and monitor contract procedures and policies ensuring compliance with contractual requirements.
Prepared information regarding contract status, compliance, modifications and completion of contracts.
Tracked expenditures and maintain databases associated with budget/contract terms.
Performed routine audits and review for verification.
Securitas Security/Stringer Business Systems
Human Resources Administrative Manager
Norfolk, Virginia/ Sacramento, California
October 2001- January 2004
Recommended and initiated personnel actions such as hiring, promotions, transfers and disciplinary measures.
Maintained all personnel files, and inputting personnel data.
Administered payroll for over 800 employees.
Conscientious maintained coverage to over 175-contracted security sites.
Coordinated office support services, assuring that documents, reports, and correspondence were prepared in a timely manner.
Review, analyze, corrected and resolved billing issues with accounting officers from clients.
Provided all documentation for service account closeouts.
Maintained and managed numerous weekly collections reports.
Exhibited a professional and friendly attitude when dealing with customers and co-workers.
Federal Express
Customer Service Call Center Representative
October 2000- July 2001
Sacramento, CA
Provided Customer Service Call Center Services to over 200 calls per day.
Assisted customers with Location, Tracking and providing Pricing information for all packages and any other customer service assistance which was required.
Maintained up to 6 computer screens at a time and typing at least 55 to 60 words per minute in order to assist customers in a timely manner.
Exhibited a professional and friendly attitude when dealing with customers and co-workers.
United States Coast Guard
Government Contracting & Purchasing Agent/Reconciler
September 1982 – June 2000
Managed over sixty-five government credit card accounts.
Administered and reconciled monthly reports.
Managed numerous military contracts and procurement transaction closeouts.
Acquiescent all Government and Commercial contracts requirements.
Maintained accountabilities for all contractual small purchase transactions from cradle to grave.
Ensured compliance with established delivery schedules and item accountability.
Maintained surveillance of Government shipping and receiving of military property.
Expedited customer service needs in a fast and friendly manner.
Administered advance travel and transportation funds.
Surveyed and disposed of all obsolete equipment via government and commercial procedures including hazardous materials.
Compiled, stored and retrieved reports and data from accounting system.
Tracked pending military shipments and back orders.
Performed facility maintenance, including relocations, office moves, equipment repairs and maintained office supplies.
Managed multiple tasks, schedules, suspense items, meetings and business development functions simultaneously, utilizing experience, knowledge and acquired skills.
EDUCATION:
Presently attending Strayer University seeking a Bachelors Degree in Business Administration with a concentration on Contracts and Acquisitions. Graduation date of June 2015.
Certifications/Training:
Institution Year Major/Concentration
Degree Strayer University 2015 Bachelor’s Degree in Business Administration
Degree Strayer University 2013 Associates Degree in Business Administration
Certificate George Washington University (ESI) 2007 Master’s Certificate in Government Contracting Certificate George Washington University (ESI) 2006 Associates Certificate in Contracts Management
Federal Publications Seminar Certificate, The Advanced Government Contract Administration Workshop, September 2008
Degree National Contracts Management Associations (NCMA) Certificate, Subcontracts Management February 2007
National Contracts Management Associations (NCMA) Certificate, Contracts Pricing & Negotiation Strategies June 2006
National Contracts Management Associations (NCMA) Certificate, Operating Practices in Contracts Administration October 2006
REFERENCE: Available upon request.
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