Management Administrative Support, Contract Support Specialist

Wesley JoVonda Tran

Experience (Years)

Degree(s)

Clearance

(as appearing in JPAS)

14

Master of Business Administration, March 2014

Columbia Southern University – Orange Beach, AL

Associate’s Certificate, March 2012

Government Contracting, George Washington University

Bachelor of Science in Business Administration, December 2007

Information Technology (IT)

Colorado Technical University – Colorado Springs, CO

Secret

SUMMARY OF PROFESSIONAL QUALIFICATIONS

Ms. Tran possesses over 14 years of administrative support and management analysis experience along with extensive experience working with and for senior government officials. She currently holds an Active Secret Clearance, with an outstanding background of service in the United States Air Force (USAF) and private industry companies. She consistently demonstrates the ability to make sound decisions while identifying and solving problems. Ms. Tran is a dedicated, results-oriented professional, focused on exceptional customer service. Ms. Tran is highly proficient in administrative support, management analysis, and automation technology, along with Microsoft Office Suite functions.

PROFESSIONAL HISTORY

MANAGEMENT ANALYST (Contractor) Dec 2014 to Present

National Nuclear Security Administration

Unclassified Correspondence/ Documents Processing

Tracks all unclassified correspondence addressed to NNSA through the NNSA (IDRMS) and DOE Executive Secretariat (eDocs) correspondence control tracking systems.

Creates IDRMS tickets for all incoming items received via mail or DOE ES for Program responses and/or information. Assign due dates and establish suspense files as appropriate to monitor correspondence.

Logs, imagines, scans, and assigns to appropriate office elements incoming correspondence items for review or action.

Provides weekly updates to Executive Securitate meeting books for the Director of NAES and the Associate Administrator of Management and Budget.

ADMINISTRATIVE ASSISTANT (Contractor) Nov 2012 to Dec 2013

Intelligence Systems Support Office

Provided management analysis and administrative support services that facilitated program and administration coordination for the Director of Innovation and Collaboration.

Planned, scheduled, and conducted program administrative functions across the organization in support of the Director of Innovation and Collaboration.

Functioned as a liaison with various DoD personnel.

Inputted time and attendance records and maintained leave forms; processed all travel coordination planning and vouchers.

Maintained office calendar, scheduled meetings, drafted, managed, and coordinated all correspondence for the Director of Innovation and Collaboration.

CONTRACT SUPPORT SPECIALIST (Contractor) Jul 2010 to Nov 2012

Navy Engineering Logistics Office - Arlington, VA

Provided Contract Management and Contract Administration in support of Government and Commercial contracts.

Experienced with Defense Contract Audit Agency (DCAA) and Defense Contract Management Agency (DCMA).

Evaluated invoices for accuracy and payment.

Working knowledge of Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation (DFAR).

Facilitated and assisted in the procurement planning process, which included but is not limited to: reviewed requirements for Statements of Work (SOWs); including tasks required to conduct contract close-out administration; provided contract management support and assisted contracts directorate, including small purchase orders, document management control, executing modifications, and tracking Letters of Authority (LOA).

ANALYST (Contractor) Oct 2009 to Jul 2010

Department of Defense - Washington, DC

Provided administrative support to the Principal Deputy Under Secretary of Defense in Acquisitions Technology & Logistics.

Maintained detailed, auditable records of documents signed by Principal Deputy Under Secretary of Defense in Acquisitions Technology & Logistics and key official papers and briefings prepared by or presented to Principal Deputy Under Secretary of Defense in Acquisitions Technology & Logistics.

Collected and organized data to develop a consolidated response satisfying administrative and operational data gathering requirements.

Coordinated tasking of official correspondence in SACCP.

Monitored the status of all correspondence completion.

Notified the Military Assistant when priority tasks were at risk of a late completion. Ensured administrative packages routed for the Principal Deputy Under Secretary of Defense in Acquisitions Technology & Logistics review/signature were administratively corrected, properly coordinated, on time, and that they thoroughly addressed the issues.

Coordinated with the Under Secretary of Defense in Acquisition Technology & Logistics Admin Correspondence Management Office for handling correspondences.

Maintained thorough records of all documents reviewed or signed by the Principal Deputy Under Secretary of Defense in Acquisition Technology & Logistics per Washington Headquarters Services Administrative Instruction Number 15.

Ensured compliance with Sensitive Compartmented Information Facility restrictions regarding prohibited/regulated devices and security clearance verification.

MARKETING ASSISTANT / OFFICE ADMINISTRATOR Aug 2006 to Oct 2009

The Boeing Company - Arlington, VA

Provided administrative support to several Directors and the VP of Business Development.

Coordinated and processed travel arrangements, monitored designated business traveler’s logistics, generated expense reports, and assisted in reconciling corporate credit card changes to ensure timely and accurate reimbursement and verified payments to corporate credit card.

Supported the preparation and assessment of customer briefings, marketing materials, and conferences by establishing and setting up marketing inventory management (brochures and giveaways), ordering and marketing library resources (media, models, technical papers, and presentations).

Provided analytical and administrative services to the Business Development team.

Managed multiple projects while adhering to and meeting stressful deadlines for travel and meetings. Established and maintained effective working relationships with management, peers, and internal and external customers. Acted with discretion and maintained confidentiality in the daily handling of sensitive information.

Maintained a database and SharePoint site to track and facilitate better usage of marketing and library materials. Supported sales and campaign activities by contributing to war room activities and marketing exhibit planning and program key messages.

Managed, coordinated, tracked, and controlled all marketing inventory for Business Development in Boeing Missile Defense Systems. Administered periodic and bi-weekly inventory assessment of all supplies in various housing locations of all marketing inventory and models.

TEAM LEADER for Data Input Department Aug 2005 to Apr 2006

Mainline Information Systems – Tallahassee, FL

Tracked and managed customer data using Profit Database.

Oversaw data input from staff.

Responsible for reporting data input discrepancies to upper management for resolution

Supervised input of client information to ensure accuracy and conciseness.

Managed input of customer information into Profit database and assisted with task management and analysis.

Researched all client information for accuracy, reporting discrepancies to management for resolution.

Supervised client data input staff of 4 employees to ensure all data was inputted accurately and completely.

EXECUTIVE OFFICE ADMINISTRATOR (Contractor) Jan 2005 to Apr 2005

The Boeing Company - Arlington, VA

Provided administrative support and management analysis to the Vice President, Missile Defense Systems, the Director of Contracts & Pricing and the Director of Financial Planning & Analysis.

Analyzed, established, and maintained office files.

Drafted and managed material to support Executive meetings.

Coordinated workloads and projects

EXECUTIVE ASSISTANT (Contractor) Sep 2003 to Oct 2004

Missile Defense Agency - Arlington, VA

Provided a broad range of administrative support services to a retired Navy Admiral and other Senior Officials.

Reviewed documents for quality and accuracy of information processed through Taskman Database.

Coordinated logistics arrangements for travel orders/vouchers for Admiral, Brigadier General and other customer support personnel

Updated security clearances and improved the workflow and file management while adhering to policies and procedures.

MILITARY EXPERIENCE

SERVICES SPECIALIST (Active Duty) Feb 1999 to Feb 2003

United States Air Force - Hurlburt Field, FL

Monitored the staffing needs of a 404-person, highly mobile combat construction unit. Performed administrative support functions and management analysis necessary to succeed in the field mortuary program.

Coordinated administrative support functions to ensure smooth, efficient office for operations and programs. Participated in over 100 Cycle Erogmentry tests, resulting in improved unit fitness level. Provided guidance on policies, practices, and approved hygiene and sanitation standards in accordance with the United States Food Code

Increased field-feeding capacity from 250 to 500 per meal. Supported 16th Services lodging operations and provided excellent service to over 5000 guests monthly. Worked overseas and supported seven overseas/stateside projects lasting two weeks, and served over 1200 meals under austere conditions. Organized over 17 competitive events for squadron sports day

Meticulously maintained $300k in critical field equipment, ensuring assets were 100% accounted for, in serviceable condition, and combat ready at all times. Received, inspected, and issued over $100k of perishable and nonperishable subsistence with 100% accountability and no discrepancies in food accounting procedures. Managed $105k Unitized Group Rations (UGR's) and Meals Ready to Eat (MRE's)

Assisted in reorganizing over $175k operational budget of assets in the service warehouse, stockroom and storage bins significantly increasing accessibility and reducing inventory time by more than 30%.Coordinated administrative functions to ensure smooth, efficient office for operations and programs. Participated in over 100 Cycle Erogmentry tests resulting in improved unit fitness level. Performed functions necessary to be successful in the field mortuary program.

TECHNICAL TRAINING, CERTIFICATES & SKILLS

GPO Style Manual Usage Training – October 2015

Contract Disputes and Terminations – Mar 2012

Federal Contracting Basics CON 110: Mission Support Planning – Jun 2011

Operating Practices in Contract Administration CON 112 – Dec 2011

Electric Records Management Training – 2010

DoD Information Assurance Awareness Training – 2010

Customer Satisfaction Management System (CRMS) – Oct 2007

Certificate in Management Essentials, Colorado Technical University – May 2007

Certificate in Organizational Systems Improvement, Colorado Technical University – May 2007

Certificate in Accounting and Finance, Colorado Technical University – Nov 2006

Certificate in Business Fundamentals, Colorado Technical University – May 2006

Certificate in Business in the Global Environment, Colorado Technical University – Jun 2006

Certificate in Human Resources Development, Colorado Technical University – Aug 2006

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