Document Management Specialist

PERSONAL PROFILE

A well-organized office professional with top-notch administrative skills and a solid background in the document management industry with over 6 years of experience processing and storing physical and electronic items to provide uninterrupted data processing, information accessibility, and batch records digitization. Applies proven analytical and problem-solving skills to data discrepancies to keep operations running smoothly. A clear understanding of document management procedures, clerical operations, and inventory coordination. Systematic and knowledgeable with strong attention to detail and a strong work ethic. Distinguished leadership and organization skills with a talent for communication.

CONTACT INFORMATION

Name :- Omikunle Adewale Ibrahim

Address :- Ojodu Berger, Lagos.

Cell Phone :- +234**********

Email :- ******@*****.***, ******@*****.*** & ******@*******.***

STRENGTHS

Skilled in EDMS

Documentation and Control

Document Conversion

Office Administration

Project Support

Data Analysis (Excel & Power BI)

Excellent Communication Skills

Microsoft Office Suite

Filing & Document Archiving

Workflow Planning

Admin & Operations

Team Player

Time Management

Problem Solving

Critical Thinker

EDUCATION AND TRAINING

Quantum Analytics NG - 2021

Data Analyst Fellowship Training

Google Inc. - 2021

Google IT Support

V.S.L Concept Digital Marketing Agency - 2020

Graphic Design and Digital Marketing

London Academy Business School - 2015

Business and Administrative Management

University of Lagos - 2015

B.Sc. Ed. Economics

Computer Literacy and Education Centre 2008

Diploma in Desktop Publishing

WORK HISTORY

Dangote Cement Plc, Falomo, Lagos 2022 to Present

Post: Documentation and Settlement Officer

Responsibilities:

Facilitate secure documentation, safe keeping of records, prompt settlement, and reconciliation of all bills associated with Dangote Cement Plc Head Office and operations.

Arrange staff files in a systematic, chronological, and orderly manner, input SAP numbers, before scanning, and upload them into the EDMS storage system for easy

identification and retrieval both physically and digitally.

Prepare periodic reports on reconciling all received and issued items in the Admin stores/storage facility and ensure accountability for tools, stationeries, and accessories received and issued.

Work with the Dangote Cement Plc Internal Control Unit for effective reconciliation of all units’ activities.

Submit approved payment requests to Finance and Accounts staff to ensure timely processing of relevant invoices.

Ensure that all payments, receipts, fees, and settlements associated with admin services procurement processes are effectively filed both physically and digitally.

Reports regularly to Admin Manager, seek approvals on staff file requests, and carries out other day-day-day admin support duties accurately and efficiently as assigned by Admin Manager.

IM Document Services, Iganmu, Lagos - 2020 to 2022

Post: Assistant Manager Operations

Responsibilities:

Oversaw all aspects of the warehouse and active file room operations evaluates current operational strategies and recommended improvements.

Generated operational reports for management and client invoices on monthly basis.

Used MySQL, Barcode Scanner, and Microsoft Excel to create, update and retrieve records following the filing system.

Inputted data such as file numbers, new or updated information, or document information codes into computer systems to support document and information retrieval.

Developed company initiatives for ongoing file room maintenance and increasing efficiency in operations procedures.

CALM Global InfoTech Limited, Dolphin Estate, Lagos - 2014 to 2015

Post: Quality Assurance Staff

Responsibilities:

Recruited, trained, and put together a high-functioning data entry and document management project team with a focus on performance, teamwork, and ensuring service level agreement is met.

Oversaw document management projects, mitigating risks, solving issues, and reporting on progress, resources, finance, or costings.

Performed regular quality control checks to verify the accurate entry of data before uploading, into the Electronic Document Management system.

Monitored staff output, conducted performance reviews, and administered salaries for staff.

VOLUNTEER WORK

Adejokun Youth Forum, Isheri-Oke, Lagos - 2010 to 2013

Financial Secretary

Responsibilities

Fixed, organized and rote minutes during meeting.

Drafted, typed and distributed letters.

Solicited for funds for minor street projects.

Managed the account of the forum.

HOBBIES : Football (playing and watching), surfing the web, reading.

REFERENCE

Available upon request.

Contact this candidate