Administrative Assistant Manager
Resume:
Jennifer L. Burress
Canton, OH. 44706
******************@*****.***
PROFESSIONAL SUMMARY
Skillful and dedicated professional who is results oriented, focused and resourceful. Completes multiple, comprehensive and complex projects in a timely manner. Effectively communicates with clients and colleagues at all organizational levels with proven customer service skills. Experience in situations demanding extreme confidentiality.
EXPERENCE
TimkenSteel Corporation, Canton, OH. 7/2014 – Present
Talent Management & Learning Representative
Schedules candidate interviews including panels and one on one interviews
Corresponds with OA Generalist, Recruiter, and Candidate in professional manner to confirm interviews by providing updated calendar notices, itineraries, directions, and all documentation required to conduct the interview
Schedules new hire physicals and drug screens in coordination with the medical department
Enters new hires in MySuccess when start date has been assigned
Communicates new hire procedure and user ID to the hiring manager
Submits new hire payroll information to the payroll department and follows up on any issues
Communicates first day instructions to new employees
Initiates relocation for candidates as needed
Prepares new hire onboarding packets and ensures new hires also receive the onboarding materials electronically as well as a reminder to select benefit options in a timely manner
Sends appropriate new hire onboarding forms to Security, Safety, and Recruiter to assist with successful onboarding of new employee
Prepares new hire file to include MySuccess worksheet, physical report clearance, offer letter, candidate application, candidate resume, I-9 verification, and assessments, if applicable
Processes Walton Management forms in a timely manner to secure any tax credits that may be available to the company
Maintains calendars for executives in the department
Implements and maintains TimkenSteel employee discount program
Processes invoices for Total Rewards department
Processes financial planning and life insurance payments for eligible executives
Maintains executive physical program
Assists in the preparation of Board of Directors compensation spreadsheet
Maintains phones, printers, supply room, orders paper, and other functions as needed for the successful running of the departments
Assists with SBA program logistics
Processes candidate reimbursements in a timely manner
Processes expense reports, books travel, and schedules meetings for executives as needed
Works on other projects as assigned from both OA and Total Rewards departments
The Timken Company, Canton, OH 5/2011 – 7/2014
Talent Management & Learning Representative
Support department director and his team in a variety of functions
Book travel both domestic and international, acquire visas as necessary and process expense reports
Maintain calendars and schedules of team members
Work on a variety of projects i.e. scholarship program, training and development programs and initiatives
Fill in for executive administrative assistants supporting top management as needed
Maintains phones, printers, supply room, orders paper, and other functions as needed for the successful running of the department
Babcock & Wilcox, Barberton, OH 7/2006 – 5/2011
International Business Development Secretary (2/2010 – 5/2011)
Support Director of International Development in a variety of functions
Assist International Development sales staff and others with clerical and secretarial duties
Book travel both domestic and international, acquire visas as necessary and process expense reports
Maintain calendars and schedules of team members
Answer incoming phones calls and monitor director’s email
Reply to director’s email as requested
Coordinate off site meetings internationally as well as domestically
Order office supplies for team members
Environmental Marketing Secretary (10/2008 – 2/2010)
Assist Department Manager with secretarial and clerical duties
Support engineering staff with clerical duties as required
Prepare specifications and proposals by coping, printing, designing covers, proofreading documents
Arrange project meetings (in house as well as off site)
Book travel both domestic and international, acquire visas as necessary and process expense reports
Project Secretary (7/2006 – 10/2008)
Perform secretarial and clerical duties for Project Manager and project staff
Arrange weekly project meetings and attend meetings to take notes
Maintain DSR 101 tracking spreadsheet (Customer requirement)
Book travel and process expense reports
File documents pertaining to project in PLM
Trelleborg Wheel Systems, Hartville, OH 8/2005 – 5/2006
Executive Administrative Assistant
Assist Managing Director with secretarial and clerical duties to efficiently run the day to day business
Perform clerical duties as required for additional staff
Arrange sales meetings and executive board meetings
Assist Human Resource Manager in new employee hiring – place ads, review applications, contact prospective employees for interviews, set up drug screens and maintain personnel files
International Steel Group, Richfield, OH 12/2003 – 8/2005
Executive Administrative Assistant
Manage schedule, secretarial and clerical duties for the President and CEO
Assist five Vice Presidents and corporate attorney with secretarial and clerical duties
Arrange and host board meetings and annual shareholders meetings
Prepare board meeting booklets and maintain corporate records
Book travel and process expense reports
Buckeye Nutrition, Dalton, OH. 11/1999 – 12/2003
Executive Administrative Assistant
Perform secretarial and clerical duties for the President and assist five Vice Presidents and sales support staff
Create sales presentations and seminar slides in PowerPoint
Coordinate and manage all customer or client functions both in house and offsite
Place ads, interview and train new hires as needed
Supervised receptionist and temporary employees
Proofread and edit documents and handle confidential correspondence
Attend monthly executive staff meetings to take minutes, type and maintain confidentially
Sonoco Products Company, Massillon, OH. 10/1996– 11/1999
Administrative Assistant
Assist in creating sales presentations, created and typed company newsletter
Proof and edit documents, handle correspondence and compose letters and memos
Assist Plant Manager in new employee hiring – place ads, review applications, contact prospective employees for interviews, set up drug screens and maintain personnel files
Exxon Chemical, Akron, OH. 8/1994- 10/1996
Administrative Assistant
Performed secretarial and clerical duties for four Account Managers
Updated pricing letters as needed
Prepared yearly budget and sales presentations
Scheduled meetings and arranged travel
Smith & Nephew, Massillon, OH. 3/1985 – 8/1994
Marketing Secretary (1991-1994)
Performed secretarial and clerical duties for two Product Managers
Prepared monthly budget and sales reports
Account Clerk (1988-1991)
Checked and prepared expense reports for payment
Personnel Secretary (1985-1988)
Answered phone and typed correspondence for the department
Maintained personnel files
Haines and Company, N. Canton, OH. 2/1980 – 6/1982
Bookkeeper for assigned territory
J.B. Robinson Jewelers, N. Canton, OH. 6/1982 – 1/1985
EDUCATION
Kent State University, Canton, OH.
Associate of Fine Arts awarded in 2006 (concentration in Business)
Currently enrolled in an accelerated program with Malone University to finish Bachelor’s degree in Human Resource Management.
SKILLS
Proficient in all Microsoft Office programs, Quark Express, Visio, Lotus Notes, AS400 System and PLM
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